Introduce

SAP BUSINESS ONE SOLUTION

SAP Business One enables business to build up, expand and

accelerate profitable growth
© 2016 Innovative Consulting
Content

1. Solution Overview
2. Project Plan
About SAP

Founded 1972, today 64,000+ employees worldwide

#1 in ERP software worldwide

#1 largest software vendor in Europe, #4 worldwide
€16bn sales revenue in 2012
Sales and development locations in more than 75 countries
Partner network with 11,500+ SAP partner companies
~80% of SAP’s 232.000 customers are SMEs

Tripled the SME customer base in last 3 years

SAP: 39 Years of Industry Expertise

TRADING
INDUSTRIES

CONSUMER FINANCIAL
INDUSTRIES SERVICES

PROCESS DISCRETE
MANUFACTURING MANUFACTURING

SERVICES PUBLIC
SERVICES
SAP Business One: A Total Solution System

Sales ! Services

SAP Business One is an ERP

system.
?  Integrates business functions
Finance Operations seamlessly
 Uses master data to avoid
duplication of data
Executive Sales
 Real time operation
 Customizable to fit customer’s
2380989

Operations Services

business processes
Finance Analytics

One Business. One System

At a Glance: SAP Business One

Subsidiary
integration
(Suite/Net-
weaver to B1)
Analytics Multilingual & Mobile Microsoft
Localized Solution Office
B1 to B1
Integration

Ecosytem
Integration
Sales Manufacturing Stock Non-SAP; Cloud based extensions
Social networks; Collaboration,

Dashboard,
Mobile,
B1 out-of-the- EDI,
box integration DATEV HR,
Purchase Financials Service scenarios RFQ,

CORE
BIoD, Streamwork

B1 integration technologies
SAP Business One key functions
SAP Business One Mobile Analytics / Multilingualism /
Client Dashboards Localizations

Financials Sales Service Purchasing Inventory Production

• Chart of accounts • Opportunity and • Service mgmt • Purchase request • Item mgmt • Bills of material
• Journal entries pipeline mgmt • Service planning • Purchase quotations • Item lists • Item Sets
• Posting templates • Contact mgmt • Tracking across • Web-enabled RFQ • Price lists • Production orders
• Recurring postings • Activities mgmt multiple customer • Purchase orders • Goods receipts • Goods issues
• Calendar interactions
• Exchange rates in • Goods receipt POs • Goods issues • Goods receipts
multiple currencies • Campaign mgmt • Equipment card
• Goods returns • Inventory transactions • Production Dashboards
handling
• Financial reports • Blanket agreements • A/P Invoice • Transfers • GL Account
• Service Dashboards
• Budget mgmt • Quotations Determination
• A/P Reserve Invoice • Serial number mgmt
• Service contracts
• Cost accounting • Purchase orders • Life Cycle mgmt
• Down-payment • Batch number mgmt
• Multiple posting • Mobile Interaction
• Deliveries Invoice/Request • Pick and pack • Item cost calculation
periods • Recurring transactions
• Returns • Cancel Marketing • Recurring transactions • Forecasts
• Incoming payments • Human resource Documents
• Invoices • Inventory Tracking • MRP
• Outgoing payments integration
• Dunning • A/P credit memos • Drop Ship
• Payment run • Knowledge database • Bin Location
• Price lists in • Landed costs • Make to order
• Bank statement • Service calendar • Multiple Measurements
multiple currencies • Intrastat • Order recommendations
processing • Service call processing • Inventory Counting
• Special prices • Import Process
• Checks
• Period and volume • Workflow
• Credits
discounts
• Deferred payments
• Customer mgmt
• Account reconciliation
• Gross profit calculation
• DATEV / ELSTER
• Microsoft Office
• Fixed Assets integration
• SEPA
Business Processes

MRP, Purchasing & Inventory Management

Sales Oppotunities & Sales Process

Services Management

Production & Costing

Financial & Controlling

Business Processes

System Configuration
Master data

Warehouse management
Inbound Outbound Marketing & Project
Purchasing Service
logistics logistics Sales Management
Production

Financial controlling
On Demand Planning (MRP)
System Configuration
Master data

Warehouse management
Inbound Outbound Marketing & Project
Purchasing Service
logistics logistics Sales Management
Production

Financial controlling

Inventory Transfer

Define Planning Run MRP View order

Data recommendations
Purchase Order
MRP: Planning & Forecasting

Support to generate Sales Forecasts based on sales history and % ratio

MRP: Running
MRP: Request / Order Recommendation
Purchasing Cycle Overview
Requisition

7 Outgoing Payment 1 Requirements determination

Vendor Invoice

6 A/P Invoice

2 Vendor selection
Freight Custom
Declaration
invoice
+ 10
20
Material
30

5 Landed Cost

Purchase
Order
10
10
20
20
30
30

4 Goods Receipt PO 3 Purchase Order

Purchasing: Relation Map
Purchasing: Blanket Agreement
Inventory Management
Centralize Manage at HQ
 Goods Receipt
 Goods Issues
 Inventory Transfer Request
 Inventory Transfer
 Stock Count / Cycle Count
 Bin Management
 Pick & Pack
 Inventory Status
 ATP (Available to Promise)
 Inventory Posting List
 Inventory Audit Reports

Goods Receipt Inventory Transfer Goods Issue

Inventory Man.: Request / Transfer
Inventory Man.: Recurring Transaction
Inventory Man.: Stock Counting
Inventory Reports.: Status
Inventory Reports.: Audit
 •Services
•Analytics
•Marketing
•Planning

BI/CRM Sales
•Product Master Data Director
•Sale Activity
•Pricing Policy •Trade Promotion Management
(TPM)
• Purchasing •Budget Allocation
• Inventory Management
HQ

• Financial
SAP
Integration

Customers/ Pricing / TPM Transfer / Purchase Cash in /

Items Request Order/ Request Cash out
Area
Sales
Manager
•Billing Management
•Inventory
Store

•Sale Rep. Target

•Store TPM Activities

POS A E-COMMERCE Sales

Supervisors
Terminal

•Order Management Sales Rep.

Sales Opportunity Process

Step 1 Roles

Set up sales stages,

competitors, and other Sales Managers
parameters

Step 2

Adjust Sales
Enter and manage sales Sales employees
stages based on
opportunities
sales history

Step 3

Generate opportunities’ Sales managers and sales

reports and do forecasting employees
& analysis
Sales Opportunity
1st Stage (6%*) 2nd Stage (20%) 3rd Stage (40%) 4th Stage (60%) 5th Stage (80%)

First Second
Lead Quotation Negotiations
Meeting Meeting

 Contact at trade fair  You analyze the  Negotiations  Quotation is  Sales negotiations
 Contact expresses prospect's regarding prices, created for the  Prospect buys
general interest requirements and payment terms, and customer products on basis of
 You enter the identify so on quotation
prospect in the suitable products  You now classify the
system  You record the prospect (lead) as a
as a lead business partner's customer in the
master data system because you
expect additional
sales

6M Euro** 20M Euro 40M Euro 60M Euro 80M Euro

?
* Success probability
Won Lost ** Potential amount
Sales Pipeline
Opportunities Pipeline

Dynamic Opportunity Analysis

Sales Cycle Overview
Quotation

6 Incoming Payment 1 Sales Quotation

Invoice Sales
Order
10
10
20
20
30
30
5 A/R Invoice 2 Sales Order

Product

4 Delivery 3 Pick & Pack

Service Process Overview
System Configuration

Master data

Warehouse management
Inbound Outbound Marketing &
Purchasing Service
logistics logistics Sales
Production

Financial controlling

Service Call Service Service

Response Resolution
Customer Equipment Card

A/R Invoice Customer

or Delivery automatically Customer manually
Equipment
for Item with Card
Serial Number
Serial Number
Customer
Item

Item
Service Contract

automatically
Customer
A/R Invoice Equipment
or Delivery Card
for Item with Serial Number
Serial Number
Customer
Item

Contract / Service
WarrantyT Contract
emplate
Type Warranty
(Type manually
Type Regular
Item Serial
Master Number)
Record Customer
Product Process Overview
System Configuration

Master data

Warehouse management
Inbound Outbound Marketing &
Purchasing Service
logistics logistics Sales
Production

Financial controlling

Create Release to shop Issue Report

Production floor Components Completion
Order
Product Cost Elements

Material
Cost

Other O/H Labor

Expenses Cost

Product Cost

Tools
Electricity
&
Expenses
Supplied

Depreciation
Production Structure
BOM

Material Costs $
PRODUCTION Labor Costs $
Overhead Costs $

Raw Finish
Semi
Material Goods

Sub
Material
Alocation
Expenses
Costing
Manufacturer Costing Financial

Production Order

Calculate Direct Material Cost

Direct Labor Cost Allocation

Depreciation Allocation

Overhead Allocation

Tools & Supplied Expense Allocation

Summary Product Cost Post Costing Accounting Data

 Overview of Financial in SAP Business One
1 2 3 4 5 6 7

Chart of GL Account Account Asset Financial VAS

Accounts Accounting Payable Receivable Accounting Statement Reports
FINANCIAL ACCOUNTING

Product Category Wise

 The Financial Process in SAP Business One
Financial Settings

Chart of Accounts
G/L Account Determination

Sales and
Purchasing
process
Good Receipt PO A/P Invoice Outgoing Payment A/R Invoice Payment Deposit
Automatic Journal
Entries

Manual Journal
Entries

Reconciliations

Period End Closing

General Ledger,
Chart of Accounts
and Reports
VAS Localization

Provide VAS’ Financial Report Package (prescribed by newest Decision, issued by the Ministry of Finance)
Managerial Accounting

Business Area
Sub-group

Project
Cost Center

Profitability
Analysis

Profitability
Analyses Profit Center
Profit Center Budgeting
Accounting
Profit Center
Budget Management

Cost Plan
Original Budget

Released Budget
!
Budget
Approved Budget
+ Supplements
Availability
Yearly - Returns Control
Budget

Initiation Planning Execution Controlling Closing

Budget Management
Registration

Budget registration by: company, department, BU, Project, ..

Budget Management
Execution

Provide validation options: warning or block transaction.

Budget Management
Controlling Reports

Provide controlling reports: plan vs actual

Budget Management
Controlling Reports

Manage budget by cost center

Dimensions

5 Dimesions
Business Unit

BU01

BU02

BU0N

Natural Management - Division - Product - Location

Dimensions Hierarchy
Location

North
 Hanoi
 Haiphong

South
 HCM Muti-
version

Equipment
 Cantho

Clothing
 Longan

Food
Middle
 Danang
 Hue
 Nhatrang

/
Cost Center Hierarchy

Provide multiple version hierarchies for analysis

Controlling Reports

Cash
Balance flow
Sheet statement
Retained
External Accounting Profit &
earnings
loss
(P&L)

Internal Project
Cost
reporting reports
Cost
Product center
cost Profit reports
Internal Accounting reports center
reports

48
Reports Design

 SAP Crystal Report & Dashboard Design was fully

integrated toSAP Business One

 “Drag & Drop function

 Real-time data

 Provide live drill-down function

 Provide VAS reports

Financial Report Template

Provide multiple versions of Financial Statement

Comparison reports

Provide financial statement comparison reports

Financial Statement by Division
Original
Division A Documents Division B
Trial Report -
Trial Report -
Budget Report
Budget Report
P&L Budget P&L
Primary
Report Budget
....
Report

Transaction
Transaction
Report
Report

P&L Accounting P&L

Documents

General
General Ledger
Ledger
Trial
Report - Divisons
Budget Trial Report -
.... Budget Report
Report
Reporting & Analysis

Strategic Dashboard
(Executives)

Functional Analysis
(Department Heads)

Operational Reporting
(Business Users)
Sales Map
Cash Forecast
Dashboard: Sales Analysis by Affinity
SAP Business One Workspace with Mobility

Managers always can make right decisions at anywhere and any time.
 Project Planning

SAP Business One enables business to build up, expand and

accelerate profitable growth
© 2016 Innovative Consulting
Implementation Methodology

 Phase I: Project Preparation

 Phase II: Business Blueprint
 Phase Ill: Realization
 Phase IV: Final Preparation
 Phase V: Golive & Support
Phase I: Project Preparation

 Project organization
 Project plan
 Overview training
 Technique preparation
 Kickoff meeting
Phase II: Business Blueprint

 Business requirement gathering

 Business Blueprint Design
 Business process training
 System installation
 Business Blueprint sign-off
Phase Ill: Realization

 System initialization

 Config system that based on BBP

 Integration development, prepare training material

 Develope customization, design reports

Phase IV: Final Preparation

 Training

 User Acceptance Test (UAT)

 Final preparation: import master data, opening data

 Cut over plan

Phase V: Golive & Support

 Golive

 Onsite support

 Monitoring & improving

 Help desk support

Project Timeline

20 weeks 8 weeks

PRE-ANALYSIS IMPLEMENTATION SUPPORT

1.1 Scope 2.1 Kick-

of Work off
PROJECT IMPLEMENTATION

TKN

1.2 URD 2.2 Implement

PROJECT SIGN-OFF
2.3 Monitoring & Controlling

1.
Preparatio
n

2. Process
Analysis &
ICC

Designation

3. Configuration,
Training & Testing

4. Golive 5. Onsite Support

 Introduce Innovative Consulting

SAP Business One enables business to build up, expand and

accelerate profitable growth
© 2016 Innovative Consulting
Overview
Platform for leading innovation
 A member of Investment Group including group
of companies specialized in:
 Business Consulting and Approvals
 Consultancy for Capital Arrangement
 Accountancy and Audit
 ERP consulting and implementation

 Strategic Gold Partner of SAP, offices in Vietnam

and Cambodia focused on:
 Wholesales, Distributions and Retail
 Professional Services
 Project Management
 Healthcare

 Our Mission: to accompany our clients to streamline

processes and accelerate profit growth based on
SAP Business One

 Our goal: to achieve a leading SAP partner for

Business One implementation for Small and Medium
Entrepreneurs (SME) in Southeast Asia
Core Value
Salient Features in SAP Business One Implementation

 Offer our clients in-depth knowledge of SAP solution including the ability to
SAP consultants
(40 persons) understand and design the Business Processes which have been successfully
applied at the peers

Technology Advisors  Design and build up the infrastructure powered by SAP Business One

 Ensure the implementation to be on time with cost optimization

Project Managements  Professional Consultants have been experienced in many projects spread in
different sectors throughout Vietnam

 Have a dedicated industry team staffed by people who not only understand
Industry Specialists
your industry but also take the time to apprehend your business.

Professionals in  Support clients to strengthen the internal ability, to create new capacity for
consulting and business to achieve rapid and sustainable development..
restructuring business  A prominent value of Innovative Consulting

Providing a full package to clients is our key advantage

Our F&B Customers
Some of our SAP Business One customers in Vietnam
Cambodia and Singapore
 Thank You
For more information:
Ms. Thao Le
E: thao.le@oneicc.com
M: +84986756616

SAP Business One enables business to build up, expand and

accelerate profitable growth
© 2016 Innovative Consulting