POWERPOINT

NARAIN, 4E, TIPS, PERUNGUDI

 What is PPT ?

 Power Point File format

 A PPT file is an editable slide show created by Microsoft PowerPoint or another
presentation program, such as Open Office Impress or Apple Keynote.
 It may include formatted text, bullet points, images, movies, sound effects, and music.
 PPT files are commonly built from one of many templates included with the PowerPoint
software, but may also be created from scratch.
 TITLE BAR

 The title bar is a bar located at the top of a

window or a dialog box that displays the
name of the window or software program
being used.
 As illustrated in the above picture, the title
bar typically has a minimize, maximize,
and close button, usually located on the
right side. Also, in the top-left corner of a
Microsoft Windows program window, there
is typically an icon of the program that can
be clicked to also show these options.
 MENU BAR

 The menu bar in Microsoft Windows is usually anchored to the

top of a window under the title bar; therefore, there can be
many menu bars on screen at one time.
 Menus in the menu bar can be accessed through shortcuts
involving the Alt key.
 Additionally, pressing Alt or F10 highlights the shortcut letter of
the menu in the menu bar.
 SMARTART

LIST PROCESS CYCLE

 SmartArt graphic is used to quickly and easily make a visual representation of

your information.
 You can choose from among many different layouts, to effectively
communicate your message or ideas.
 SmartArt graphics can be created in Excel, Outlook, PowerPoint, and Word,
and they can be used throughout Office.
 SMARTART

RELATIONSHIP PYRAMID HIERARCHY

 TABLE

INSERT TABLE

 On the Insert tab, select Table.

 In the Insert Table dialog box,
do one of the following:
 Use the mouse to select the
number of rows and columns
that you want.
 Select Insert Table, and then
enter a number in the Number
of columns and Number of
rows lists.
 TABLE

To add rows or columns,

right-click a cell,
click Insert on the mini
toolbar, and choose where  To add text to the table cells,
INSERT ROWS /COLUMNS you’d like to insert the row click a cell, and then enter
or column. your text. After you enter your
text, click outside the table.

 To quickly insert a new row at

the end of a table, click inside
the last cell of the last row, and
then press TAB.
 Or select the layout from table tools and select from the menu bar.
TABLE

DELETE ROWS /COLUMNS

 To delete rows or columns,

right-click a cell,
click Delete on the mini
toolbar, and choose what
you'd like to delete.

 Or select the layout from

table tools and select
from the menu bar.
 HYPERLINK

 Creates a link to quickly access webpages of any other files

 The hyperlink function in PowerPoint allows users to advance from
one slide to another slide in the presentation when they click on a
predetermined word, shape, or image
 Select the text, shape, or picture that you want to use as a hyperlink.
 Select Insert > Hyperlink.
 HEADER AND FOOTER

 A header or footer can be added to the PowerPoint slides.

 Information in the header or footer will appear at the top
and bottom of each slide.
 The footer is also sometimes the space reserved for the
notes, known as footnotes. While in some cases the footer
space is generally fixed, when footnotes are added, the
space will increase or decrease based on the amount and
length of the notes.
 CHARTS

 A chart is a graphical
representation of data, in
which "the data is represented
by symbols, such as bars in
a bar chart, lines in a line chart,
or slices in a pie chart".
 A chart can represent tabular numeric data, functions or some kinds of qualitative structure
and provides different info.
 Column, Line , Bar , Pie , Area , X Y { Scatter } , Stock , Surface , Radar , Combo
 To create a simple chart from scratch in PowerPoint, click Insert > Chart and pick
the chart you want. On the Insert tab, in the Illustrations group, click Chart. In the
Insert Chart dialog box, click the arrows to scroll through the chart types. Select the type
of chart that you want and then click OK.
 CHARTS

COLUMN CHART LINE CHART

Chart Title Chart Title

5
5 4.3 4.4 4.5
4.3 4.4 4.5 3.5
3.5 3 2.8
3 2.4 2.5
2.5 2.8 2 2 1.8
2.4
2 2 1.8

CATEGORY 1 CATEGORY 2 CATEGORY 3 CATEGORY 4 CATEGORY 1 CATEGORY 2 CATEGORY 3 CATEGORY 4

Series 1 Series 2 Series 3 Series 1 Series 2 Series 3

 CHARTS

PIE CHART BAR CHART

Series 1 CATEGORY 4 2.8
5

4.5
3
CATEGORY 3 1.8
4.5 4.3 3.5
2
CATEGORY 2 4.4
2.5
2.5 2
3.5
CATEGORY 1 2.4
4.3

Category 1 Category 2 Category 3 Category 4 Series 3 Series 2 Series 1

 SLIDE SHOW

 You can either play

from the beginning
or from the current
slide

 Select Slide Show from the menu bar

 Hit the F5 Key

 Click the projector button on the lower left part of the screen
SLIDE SHOW

 GO TO THE NEXT SLIDE: press the SPACE BAR, ENTER, PAGE DOWN, or right arrow key.
SLIDE SHOW

 GO TO THE PREVIOUS SLIDE: press BACKSPACE, PAGE UP, or the left arrow key.
SLIDE SHOW

 EXIT SLIDE SHOW (at anytime): hit Esc

SLIDE SHOW

 Access the laser pointer

tool to point in the screen
while making
presentations): CTRL + L

 Access the highlighter

tool (in order to highlight in
the screen while making
presentations) : CTRL + I
SLIDE SHOW

 Access the pen tool (in order

to draw in the screen while
making presentations): CTRL
+P
 Colour of the pen can also
be changed using the
colour palette
 Hit E to erase all the pen