CREDIT CARD PROCESSING

FOR
ACS GROUP

CREDIT CARD CYCLE

 OVERVIEW

 DEPARTMENT WISE CREDIT CARD

 INITIAL STEPS TO REMEMBER

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 DEPARTMENT WISE CREDIT CARD

DEPARTMENT WISE TRAVEL CARD

CREDIT CARD BILLABLE CRAD

IT CARD
AP CARD
MARKETING CARD
LEGAL CARD
HR CARD
AVITATION CARD
EXECUTIVE CARD
ADMIN CARD
TAX CARD

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 INITIAL STEPS TO REMEMBER
1. First download the weekly statements of card or Received the statement from Concern department in
Excel format as below screen shot and send the same to concern department for details and receipts with
approval.

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 2. Second we received the Multiple invoice in PDF Format from Concern department and its
mention about for what purpose exp. is incurred with approval.

Some invoice example we received in PDF format

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 3. Then we cross match the statement with Invoice copy to find out is there any Discrepancy or not if
yes then raise a query to Point of contact for that transaction and take follow up for the same.
4. Then check the received receipt is billable or non billable by the tool of HG comply or some times its
mention on invoice, In below screen shot receipt its mention in Subject (B) which stands for billable
but cross check for better conformation.

Example of billable expense transaction

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 Coding Combination
There are five major parts in coding for processing invoices in system.

00.00.000.00.00000

BU LOB LOC Department Expense Account

• BU – Business Unit
• LOB – Line of Business HGC
• LOC – Location
• DPT – Department CONSULTANT
• ACC – Expense Account BILLABLE (516070)
NON BILLABLE (518080)

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 5. If its billable expense then we have to entered that transaction in HG comply in that
particular week ending period which is mention in invoice and then in GL.

6. If expense is non billable then it will beard by co. its self and its directly entered in GL for
that particular week ending period.

7. Finally in month end or Closing we match the GL balance with credit card statement and if
its match then its reconciled if its not then there must be a discrepancy, So resolve that
discrepancy to reconcile.

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