TSDB Update

Bentoel & Western Europe (Greece/Serbia/TDR)

CONFIDENTIAL – For planning purposes only. Subject to any applicable information and consultation requirements
 Agenda
• WER
– NM1 remediation timelines (PoaP)
– NM1 WER Key Points of Interest
– NM1 WER Costs – Estimation
– NM1 WER Integration decisions
• Indonesia
– Bentoel PoaP
– Bentoel Key Points of Interest
– Bentoel Remediation Decisions & Costs

CONFIDENTIAL – For planning purposes only. Subject to any applicable information and consultation requirements
 WER NM1

CONFIDENTIAL – For planning purposes only. Subject to any applicable information and consultation requirements
 NM1 System Integration POaP
Sep-15 Oct-15 Nov-15 Dec-15 Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16 Oct-16 Nov-16 Dec-16
07 14 21 28 05 12 19 26 02 09 16 23 30 07 14 21 28 04 11 18 25 01 08 15 22 29 07 14 21 28 04 11 18 25 02 09 16 23 30 06 13 20 27 04 11 18 25 01 08 15 22 29 05 12 19 26 03 10 17 24 31 07 14 21 28 05 12 19 26
Interface Design TDR
UAT Go-Live
SAD IDN GR SRB Interface Build & Unit Testing
Fit Gap
A Fit Gap IDN GR SRB B (CR) UAT Preparation UAT 21/10/16

C IRQ IDN GR SRB

ITC Preparation ITC 16/09/16

D Function Spec IDN GR SRB

01/01 NM1 Bu
IMM IDN GR SRB
Go-Live and
Integration Design Approach hyper-care
E (IDA) IDN GR SRB
Integration Design Spec
F (IDS) IDN GR SRB

PI Build and Technical Unit Test (B36) 30/06/16

Vordel Build (DEV Env) 30/06/16

IDN
Remediation Build

SAP II Design & Build ??/05/16

UAT Build (Vordel)
Milestone RAG Status C C
Complete T T
End to End
On Track End-2-End FUT Prep 22/07/16
FUT
Late, Mitigation action in Place PVT PVT
1 2
Late, No Mitigation action in place

Regional Business
Regression

Project

System Integration Team End of

Baseline
CONFIDENTIAL – For planning purposes only. Subject to any applicable information and consultation requirements End of Build
 WER NM1 WER Key Points of Interest

Remediation Example of Remediation Activity How to deliver it?

• Track & Trace

BAU CRs
Interfaces/systems • LIMS
Or
which are in BAU mode • EDI Spare Parts interfaces
Sub-Projects
• SAP HR

Scope of NM1 Examples Next Steps

TDR • SAP EHnS

• Track & Trace
Presentation of NM1 TDR
BAT Systems which • LIMS
Systems’ scope to TSDB
might be considered as • EDI Spare Parts interfaces
part of NM1 • SAP HR

Strauss: Currently Strauss is considered as a

Dependencies • BI dependency.
from other programmes • BPC Management model to be clarified to
• OneTruth next TSDB session.

CONFIDENTIAL – For planning purposes only. Subject to any applicable information and consultation requirements
 NM1 Budget Baseline – Application Remediation

mln GBP Budget Minimum Maximum

Greece
0.80 1.64
Serbia 2.10
Indonesia 0.65 0.65
Summary 2.10 1.45 2.29
TDR 1.00 1.00 1.00

Overall 3.10 2.45 3.29

CONFIDENTIAL – For planning purposes only. Subject to any applicable information and consultation requirements
 NM1 WER Remediation Cost Overview
NM1 WER Remediation Costs Estimation - in 1000 in GBP
Country System CR L/M/H Comments System/Local SAP II PI Sec.Gate ECC6 Optimistic Pessimistic
Greece 3PL - K&N GCR1013477 M /H Trigger existing interfaces with K&N 200-400 100 9 41 300 500
Greece 3PL - Cosco* GCR1013809 H New Interface, Decision taken 01.12.2015 200-400 100 100 300 500
Greece T&T gap 676 L Existing interface max. 50 (0, if BAU CR) 20 0 20
Greece PocketBiz M /H Option to be chosen, Price for preferred one 15 34 27 51 15 15
Greece SAP HR no gap L Data Collection Activities and Interface Cutover 0 0 0 50
Serbia LLP - DHL gap 1128 L Use existing DHL interface, change of model for Serbia 100 - 200 20 100 200
Serbia T&T GCR1013673 L Existing interface max. 50 (0, if BAU CR) 20 0 20
Serbia SAP HR no gap L Data Collection Activities and Interface Cutover 0 0 0 50
Vranje MES GCR1013436 M /H Activate global messages, 30 80 43 62 30 30
Vranje EDI with Hauni GCR1013412 L Demand sygnal/existing interface max. 50 (0, if BAU CR) 36 50
Vranje EDI with GD GCR1013411 L Demand sygnal/existing interface max. 50 (0, if BAU CR) 6 0 50
Vranje EDI with Focke GCR1013409 L Demand sygnal/existing interface max. 50 (0, if BAU CR) 18 0 50
Vranje WE LIMS GCR1013441 L Existing interface max. 50 (0, if BAU CR) 13 0 50
Overall excluding TDR 745 1585
TDR Local SAP system Fit Gap M /H Payroll, SAP HR + non NM1 Legal Entities on local SAP
TDR Jadris Fit Gap M /H Local TMD system, DSS model
TDR Local BI datawarehouse Fit Gap M /H Cross-functional BI DW
TDR MES Fit Gap M Manufacturing Execution System appr. 1mln 1000 1000
TDR Spare Parts Interfaces Fit Gap L Activate global messages,TDR Onboarding
TDR LIMS Fit Gap L Activate global messages,TDR Onboarding
TDR T&T Fit Gap L Activate global messages,TDR Onboarding
TDR SAP HR Fit Gap M /H Config in SAP HR, Data Migration activities 50 50
Overall 1745 2585

Overview is still shaping: Decisions to be progressed today in TSDB:

- Costs for set up of Global Environments (BAU) to be - PocketBiz (Greece TMD)

confirmed
- Greece/Serbia recent decisions (01.12) on include
another 3PL
- TDR is in fit gap process, thus above are
estimations, based on high level analysis

CONFIDENTIAL – For planning purposes only. Subject to any applicable information and consultation requirements
 PocketBiz Proposed integration options
Option Proposed Solution Pros Cons
Description
Option 1: • Customer Master: N/A (retailers will only • Replicate current integration model • Some manual work
Status quo:
Support what be stored in Pocketbiz) with minimal changes to TaO and required - Material
they have • Material Master: Manually lower implementation costs master needs to be
today
• Orders: IF 1178 • Less manual effort required for data manually added on to
• Replenishment confirmation: IF1177 load Pocketbiz (subject to local
• Cash reconciliation: N/A • Minimised errors due to reduced remediation)
• Stock reconciliation: Manual manual activities

Option 2: • Customer Master: N/A (retailers will only • The lowest implementation cost • Highest extra FTE cost
Fully manual
process be stored in Pocketbiz) • Similar solutions have been approved • No integration – fully
• Material Master: Manually and implemented in BAT Switzerland/ manual process with
• Orders: Manual via SO upload BAT Romania potential risk / errors due
• Replenishment confirmation: Manual via to manual activities
VL06O
• Cash reconciliation: N/A
• Stock reconciliation: Manual

Option 3: • Customer Master: N/A (retailers will only • Less manual effort required for data • Highest implementation
Per status
quo but with be stored in Pocketbiz) load with minimal changes to TaO. costs
additional • Material Master: IF 1185 • Minimised errors due to reduced
automation
• Orders: IF 1178 manual activities
• Replenishment confirmation: IF1177
• Cash reconciliation: N/A
• Stock reconciliation: Manual

CONFIDENTIAL – For planning purposes only. Subject to any applicable information and consultation requirements
 Remediation Decision – Greece Pocket Biz For Approval
Greece TMD system

Option Customer Material Master Order Replenishmen Cash Stock Web Services
Master ts Reconciliation Adjustment &
reconciliation
Option 1: N/A (retailers will Manually Reuse existing Reuse existing N/A Manual yes
Status quo: only be stored in interface 1178 interface 1177
Support Pocketbiz)
what they
have today
Option 2: N/A (retailers will Manually Manual via SO Manual via N/A Manual
Fully only be stored in upload VL06O
manual Pocketbiz)
process

Option 3: N/A (retailers will Reuse existing Reuse existing Reuse existing N/A Manual yes
Per status only be stored in interface 1185 interface 1178 interface 1177
quo but with Pocketbiz)
additional
automation

Status quo: Support what Option 2: Option 3:

they have today Fully manual process Per status quo but with
additional automation

Costs Rem Costs 15 200 GBP Rem Costs 9 400 GBP Rem Costs 14 300GBP
Vordel 27 000GBP TaO side = 0 Vordel – 34 000 GBP
PI 33 800 GBP SAP PII 50 000GBP
TaO side 51 000 GBP TaO side = 64.000 GBP
BAU Costs Twice an year activity, no 70.000 EUR for 5 years for
post additional activity 0.25 FTE
deployment Risk of wrong information, loss
of customer in a competative
atmosphere
Total Costs 127 000 GBP 9 400 GBP + ongoing costs for 162 300 GBP
additional FTEs

CONFIDENTIAL – For planning purposes only. Subject to any applicable information and consultation requirements
 Indonesia NM1

CONFIDENTIAL – For planning purposes only. Subject to any applicable information and consultation requirements
 IT Plan on a Page – Bentoel
On Track Risk Significant Risk Completed

Jul 15 Aug 15 Sep 15 Oct 15 Nov 15 Dec 15 Jan 16 Feb 16 Mar 16 Apr 16 May 16 Jun 16 Jul 16 Aug 16 Sep 16 Oct 16 Nov 16 Dec 16 Jan 17 Feb 17
Business Go Live
Fit Gap Preparation, Execution, Solutioning TaO Build
(1 Jan)

Fit gap WS Blueprint Sign Off Testing

(3 Apr) ITC UAT Reg T Technical Go Live
(20 Nov)
ITC Dry Run 25 Jul

Data

TL1 TL2 TL3 Rehearsal Final L

Kick-off IT Fitgap
Testing Launch
Workshop Workshop
Workshop Workshop

Legacy Remediation

As-Is Doc Draft Tech Impact Assess Solutioning/Design Build Testing

Blueprint Sign Off

Architecture
NFR NFR
HL Sol Design Build
HLD Monitor&Valid
NFR Definition
W/H Infra assess

Services

SSR Service readiness Hypercare

plan

SDD PINS+

Preparation (30 Nov 15)
• IT Remediation Tracker
• Remediation Plan
Blue Print (19 Feb 16) Realization (27 Jul 16) Realization (18 Nov 16)
• IT Remediation Tracker • Remediation Built • Remediation Built
• Data Harmonisation Requirement Document & Plan
• Entity TaO Deployment Plan
• IT Remediation Plan
• Legacy Data Archiving Strategy

1CONFIDENTIAL – For planning purposes only. Subject to any applicable information and consultation requirements
 Bentoel Application Remediation

• Legacy Team seeking Approval in Principle from the TaO Systems

Delivery Board to proceed with Remediation approach based on the
information available today and the Order of Magnitude estimate as
outlined in the subsequent slides
• Local TM&D and Local TM&D reporting systems will require high level
of remediation
• Standard SAP PI integration configuration will be used for the TM&D
system
• To what extend can NM1 utilize BAU Solution Centre workstream for
Application remediation eg. HR Mini Master and also for Infrastructure
changes eg. SAPsPrint ?

CONFIDENTIAL – For planning purposes only. Subject to any applicable information and consultation requirements
 NM1 Budget Baseline – Application Remediation

mln GBP Budget Minimum Maximum

Greece
0.80 1.64
Serbia 2.10
Indonesia 0.65 0.65
Summary 2.10 1.45 2.29
TDR 1.00 1.00 1.00

Overall 3.10 2.45 3.29

CONFIDENTIAL – For planning purposes only. Subject to any applicable information and consultation requirements
 For Approval
Bentoel Legacy Remediation (1 of 3)
Applications
Legacy App Description Remediation Required Business Rationale Immediate Actions

Local TM&D Local TM&D (Bosnet) in Local Aligning Bosnet to meet Tao Process within TM&D system for 850,000 Retail High Approval to proceed,
Sales System Indonesian supporting PDA the following areas (detail refer to CREW): Customers (Retailer not in TaO ECC6) <305k require to commit to local
(Bosnet) handheld supporting 3,500 Functionality Changes: Tactical Local Solution in local vendor by 1st Jan’16 to
Sales Reps, 37 Sales Offices • Stock Management language, being supported by Local meet project time line
• AR Management vendor and BAU IT
• TM&D Operational Cost Handling Number of weekly sales transaction
• Return, Trade Promo 430,000
• Etc…
Interfaces:
• Enable 8 SAP PI interfaces
• Disable unused as is interfaces
Data:
• Customer, SKU, Route, etc…

Local TM&D Reporting tool used for Data - Remediate 1 year historical and No Data feed to TaO BI for detailed High Approval to proceed,
Reporting operational and tactical master data to enable full YTD and SPLY retailer customer, district by sales by <222k require to commit to local
System (SAP reporting within Marketing reporting which TaO BI will not provide until customer vendor by 1st Jan’16 to
BW) 2018 as no historical data being migrated. Therefore limited Marketing Reporting meet project time line
Integration - Integration with Bosnet capability without Local TM&D reporting
required to source transactional and master system
data and data feed from TaO BI
Functionality - Update ~34 reports, email of
reports to LT

SAP HR Mini Enable Aspac SAP HR System Configuration - enable Bentoel company Ensure HR Mini Master is accurate and Low Approval required to
Master (Enable) to Bentoel company codes in Aspac SAP HR System (Enable) aligned as per TaO requirement <95k proceed with enabling HR
Configuration codes Integration - Integration to TaO ECC for HR Required for Bentoel to perform T&E Mini Master
Mini Master requirements and Workflow approval for ±550 users Working on reducing
consulting fee for
configuration to HR Mini
Master

Be One Be One Synergy is local HR HR Data - Remediate master data on company No Data feed to TaO ECC for SAP HR Low Approval to proceed,
Synergy (HR) system running on SAP HR code, cost center, position id, organization Mini Master <10k require to commit to local
System (ECC 6) unit, job key id, bank key, one id, email Provide Payroll JV according to TaO JV vendor by 1st Jan’16 to
address etc format to upload into TaO ECC meet project time line
Data – Extract data from Local HR System
to manually upload onto Aspac SAP HR
System (Enable)
Functionality – Develop new program in
Local HR system to generate Payroll JV file
according to TaO JV format
CONFIDENTIAL – For planning purposes only. Subject to any applicable information and consultation requirements
 For Approval
Bentoel Legacy Remediation (2 of 3)
Infrastructure
Legacy App Description Remediation Required Business Rationale Effort Immediate Actions

Warehouse The TaO RF scanning solution Functionality: implement the RF Scanning This is required to provide the TaO RF Medium Approval required to
Management comprises of 3 main areas, RF solution across multiple factories. capability Capex proceed with procuring and
Infrastructure scanning, WiFi coverage and Procure HW (RF devices Wireless assets <300k implementing hardware
implementation barcode printing. and barcode printing), implementation, Revex
training and on-going support. <140k

Test & Creation of development / test Functionality – Create a Development and Rental of 2 servers for a period of 14 Low Approval required to
Development environment for Legacy Test environment for TaO which will not months in order to mitigate the risk to Revex proceed with rental of local
Servers applications impact the current BAU work stream . the business by not impacting on the <130k hardware
Rental of 2 servers for 1 years (1 BAU server environment who will still be
development server for Bosnet, 1 x required to deal with business changes
development server for SAP BW) in 2016
Reduce deployment risk to the business
by using Bosnet server to deploy
functionality earlier .

Finance Shared Implement document scanning Functionality – implement 3 scanning Provide 3 scanning stations (1 for Low Approval required to
Service station stations for scanning of documents to Jakarta, and 2 for Malang) for scanning Capex proceed with procuring and
Infrastructure enable Finance Shared Service to process of document to enable Bass Aspac to <5k implementing hardware
the documents process the documents Revex
<15k

Total Bentoel Legacy Remediation Budget Requirement

£000’s Revex Capex Total

Application 632 0 632

Remediation
Infrastructure 285 305 590

Total 917 305 1,222

SAP PI Integration Cost of £220K is not included in Local Remediation Cost

CONFIDENTIAL – For planning purposes only. Subject to any applicable information and consultation requirements