Advanced Academic Writing Workshop

Planned Writing & File Management

G.J.E.C.
10 – 13th September, 2018
 Basics: File Management

Why is file management important?

• Managing your files might seem obvious but it is

easy to miss crucial steps.

• This can create extra work and problems for you at a

later date.
 Basics: File Management

Working with a partner, complete Exercise 3

 Exercise 3

Good data management and file handling prevents disaster

• create master folder (store all data, figures, tables, and

MS versions)

• create manuscript file with concise name and date

e.g. “endometrial cancer analysis 2018.08.14”

• each day, duplicate previous version and change date on

new copy

• back up files constantly– (DropBox, Google Drive, etc.)

 Considerations before starting a research project:

• get Instructions for Authors from target journals.

• Highlight key instructions and follow them.

• Some journals provide manuscript templates

• use EndNote*, Mendeley, etc. to manage references

“cite as you write”

 Co-authoring is normal these days

GoogleDocs is best tool currently available:

1. multiple authors can work together in real time

2. can see who is working and what they are doing
3. all authors always have current version of MS
4. can enter citations as EndNote ‘unformatted citations’
5. when done, export MS to Word and format references in
Word
 Q&A

G.J.E.C.
10 – 13th September, 2018