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Writing Minutes of Meetings
(cont’d)
Elements to be included in a minutes:
1. Heading (including where and when the meeting was
held)
2. Present (who was there)
3. Apologies of Absence
4. Minutes of the previous meeting (note any corrections
and state the minutes were accepted as a true record
of the meeting [with the above corrections, where
applicable])
5. Statements of what actually occurred at the meeting
6. Any Other Business (AOB)
7. Who was the chairperson and who the secretary
8. The time the meeting adjourned and when the next
meeting is to take place 4
Writing Minutes of Meetings
(cont’d)
Types of minutes writing:
1. Narrative minutes
A summary of the discussion leading up to a decision.
Useful for meetings that a more detailed record of the
discussion is preferable.
2. Resolution minutes
Actual resolutions are emphasized, but only give brief details of
the discussion itself.
Opinions stated, conflicts among members and disagreements
are treated off-record.
3. Action minutes
Record the decision made on the issue and the action (what) to
be taken (by whom) and (when).
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Strategies to Improve Your
Listening Effectiveness
Second language listening problems
Native speaker accents and pronunciation
Speed: Perceived pace of native speaker delivery
Inability to predict because of unfamiliarity with
Concept / subject matter
Terminology
Cultural references
Sustaining concentration
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Strategies to Improve Your
Listening Effectiveness (cont’d)
Strategies to strengthen your academic listening skills
Before the Meeting
1. Prepare yourself - Write down one thing you already know
mentally: about the topic
- Listen to confirm
2. Prepare the subject area - Reading in advance to establish a context
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~ The End ~
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