STUDENT RECORD MONITORING SYSTEM

FOR GUIDANCE OFFICE OF EMILIO

AGUINALDO COLLEGE – MANILA

PROJECT BY:

Dinesh F. Khiatani
John Jay Joseph N. Reyes
John Patrick G. Dulig
Kim Patricia B. Macaraeg
Rodolfo A. San Miguel III
 CHAPTER 1
PROBLEM AND ITS
BACKGROUND
INTRODUCTION
• The stresses they face while in and out of school.

• Major role in addressing services with regards to

personal, social, academic and career needs of every
student in Emilio Aguinaldo College – Manila.

• Four functions: (1) Guidance Curriculum; (2)

Individual Planning; (3) Responsive Services; (4)
System Support.

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BACKGROUND OF THE STUDY
• The Guidance Office monitors and evaluates the
following manually: (1) number of seminars
attended; (2) counseling sessions; (3) routine
interview; (4) counseling report; and (5) events and
seminars.
• After graduation, before the Guidance Office sign the
clearance of a student, the guidance counselor must
have verified the following requirements: (1) job fair;
(2) seminars; and (3) routine interview.
• However, the graduates must meet certain
requirements before the Guidance Office sign their
clearance. A guidance counselor will verify if they
have attended the following: (1) job fair; (2)
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seminars; (3) routine interview.
BACKGROUND OF THE STUDY
• Due to the massive amount of student record in their
cabinets, retrieval of student information is time
consuming. Also, when they are conducting routine
interview finding the location of the students is
another problem as they do not have accurate class
schedule of the students.

• Therefore, the Guidance Office needs an automated

system to speed up their access to student record
and to monitor the student requirements more
efficiently.

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STATEMENT OF THE PROBLEM
The guidance office having problem when it comes in
monitoring the students due to massive amount of
student records inside the office.

The statement of the problem aimed to answer the

following questions:

1. What services of the Guidance Office that needs

automation?
2. How can the system reduce the cost of time finding
the records of the students?
3. How can the system minimize the risk of data
breach?

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OBJECTIVES OF THE STUDY

This study aims to design and developed an automated

student record monitoring for Guidance Office of Emilio
Aguinaldo College - Manila.

1. Developed modules that automate the services

offered by the Guidance Office. This will incorporate
the following features:

- Numbers of seminars attended

- Number of counseling Sessions
- Routine Interview and Counseling Report
- Events and Seminars

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OBJECTIVES OF THE STUDY

2. Developed a computer-based record tracking that

will provide an efficient and effective way of monitoring
students records.

3. Only the superadmin can give account to the

counselors and students.

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SCOPE AND DELIMITATIONS
• Students Information, Subject schedule, Seminars
and Events
• Seminars, Events and Records
• Counseling Sessions, Reports and Routine Interview
• Students who failed to attend the seminars and
events
• Graduating students who failed to comply their
• Account

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SCOPE AND DELIMITATIONS
• This study delimits itself in sanction given by the
Office of Student Affairs to the students, and student
attendance.
• Each user will be provided with login account which
will be determined by the guidance office.
• The student information will be coming from the
Registrar’s Office.
• The attendance is manually inputted in the system.

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CHAPTER 2
THEORETRICAL
FRAMEWORK
CONCEPTUAL FRAMEWORK

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CHAPTER 3
METHODOLOGY
RESEARCH DESIGN

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 POPULATION AND SAMPLE

We had an interview with eight out of eight guidance

counselors from college and high school.

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PRESENTATION OF STUDENT RECORD MONITORING SYSTEM FOR
THE PROPOSED GUIDANCE OFFICE OF EMILIO AGUINALDO
COLLEGE – MANILA
SYSTEM

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 CHAPTER 4
PRESENTATION, ANALYSIS
AND INTERPRETATION
OF DATA
 ACCURACY QUESTIONS

Verbal
5 4 3 2 1 Mean
ACCURACY Interpretation

The student records that are imported from excel are accurate. 6 1 1 4.6 Excellent

All the functionalities of the system are implemented successfully. 5 2 1 4.5 Excellent

The users did not encounter problems when they click the buttons.
4 3 1 4.3 Excellent

Satisfaction of users with search result pages. 3 3 2 4.1 Excellent

The system provides reports that is just about exactly what you need.
2 5 1 4.1 Excellent
 Reliability Questions

Verbal
RELIABILITY 5 4 3 2 1 Mean
Interpretation

The developed system lessens the workload of the Counselors of

1 6 1 4 Outstanding
Guidance and Placement Office.

The system helps the admin and super admin search and retrieve
5 2 1 4.5 Excellent
student records easily.

The records that are created by the admin and super admin are
saved in the database.
3 5 4.4 Excellent

Importance of every functionality of the system. 2 6 4.3 Excellent

The system provides enough information to monitor the students of
the school. 2 4 2 4 Outstanding
 Maintainability Questions

MAINTAINABILITY Verbal
5 4 3 2 1 Mean
Interpretation

3 4 1 4.3 Excellent
The system loads quickly.

The system can manage multiple users inside the Guidance 2 5 1 4.1 Excellent
Office of the school.
The developed system can maintain level of security for
1 4 3 3 Average
users.
Information System help your firm to get rid of mistakes or
2 6 1 4 Outstanding
erroneous problems.
Student Record Monitoring System for Guidance Office of
Emilio Aguinaldo College - Manila is suitable enough to keep 2 4 2 4 Outstanding
pace with dynamic business environment.
 Security Questions

Verbal
SECURITY 5 4 3 2 1 Mean
Interpretation

Security is important for the admins and super admins

especially when submitting sensitive information of
1 6 1 4 Outstanding
students of Emilio Aguinaldo College – Manila.

The system has different types of user logins to protect

2 5 1 4.1 Excellent
sensitive information details.

The system is highly secured from spywares and ads. 1 6 1 4 Outstanding

 Usability Questions

Verbal
5 4 3 2 1 Mean
USABILITY Interpretatiom

4 4 4.5 Excellent
The website is easy to use and navigate.

All the features of the system are very essential to the users.
3 4 1 4.3 Excellent

The developed system is credible compared to the existing.

4 3 1 4.4 Excellent

Able to locate key features & functionality that the site

provides. 3 4 1 4.3 Excellent

The website can provide the accurate student information. 2 6 4.3 Excellent
The output is presented in a useful format. b 5 4.4 Excellent
 MEAN

Total Mean
4.4
4.3 4.36
4.32
4.2 4.24
4.1
4 4.03
3.9
3.88
3.8
3.7
3.6
Accuracy Reliability Maintainability Security Usability
Total Mean

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 CHAPTER 5
SUMMARY OF FINDINGS,
CONCLUSION, AND
RECOMMENDATION
SUMMARY

• Student Record Monitoring has been a lot

easier for the Guidance Counselor.
• Accuracy – 4.32
• Reliability – 4.24
• Maintainability – 3.88
• Security – 4.03
• Usability – 4.36

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CONCLUSION
• Student Record Monitoring will help the Guidance
Counselors lessen their workload in monitoring the
records of the student.
• It improves the services provided by the Guidance
Office.
• It will help them inform the students regarding with
the seminars and other events easily.

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RECOMMENDATION
• The "Student Record Monitoring System for Guidance
Office of Emilio Aguinaldo College - Manila” is a
webpage intended to make the future aspect of the
Guidance Counselor profitable by using it as an
advertisement tool and helps improve the service
provided by the Guidance and Placement Office. The
features on the webpage will be updated as the
school evolve, this includes functionalities like
viewing of events, student record, adding student
information, searching students and events, create
account for super admin, importing data from excel
and saving data from website to excel.

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RECOMMENDATION
Based on the findings and the conclusions the following
recommendations are made: Student Record Monitoring
System that will store the records of the students and
generate a report for the parents and all the
recommended system must be linked to the website.
Additionally, the admin should see the students who
have seen the events and students could respond if they
can attend the event.

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Thanks!
Any questions?
PRESENTORS:

Dinesh F. Khiatani
John Jay Joseph N. Reyes
John Patrick G. Dulig
Kim Patricia B. Macaraeg
Rodolfo A. San Miguel III
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