CapDEV AGENDA

FORMULATION

FM-LGTDD-10D Rev. 00 01/03/2018

 What is Capacity Development?

Capacity Development is the process through which

individuals, organizations and societies obtain,
strengthen and maintain the capabilities to set and
achieve their own development
objectives over time.

FM-LGTDD-10D Rev. 00 01/03/2018

 Changes in the SCALOG and
Capdev Agenda

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 Old VS New
SCALOG

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 Dimensions of Capacity being analyzed
Old SCALOG New SCALOG

 “Organizational Competencies”  “Capacity Pillars” including:

including: o Structure
o Organization and Staffing o Competency
o Legislative Support & Other o Management Systems
Enabling Mechanisms o Enabling Policies
o Transparency o Knowledge and Learning
o Management Systems o Leadership
o Participation
o Continuous Improvement/
Innovation
o Customer Service

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 Areas Considered
Old SCALOG
 Follows the LGPMS Performance
Areas and Service Areas:
o Social Governance
o Economic Governance
o Environmental Governance
o Administrative Governance
o Valuing Fundamentals of Good
Governance
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New SCALOG
 Aligned with the DILG Outcome
Areas:
o Competitive and Business
Friendly LGUs
o Environment Protective, Climate
Change Adaptive and Disaster
Resilient LGUs
o Socially protective and Safe LGUs
o Accountable, transparent,
participative and effective Local
Governance
 Link to CDP-ELA process
Old SCALOG New SCALOG

 Link to the ELA process is recognized  Links to related steps in the ELA
but not clearly specified process are specified to facilitate
integration of the capacity
assessment and CapDev Agenda in
the ELA

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 Who are involved
Old SCALOG
 Involves internal and external
stakeholders
 Facilitated/coordinated by the
LGPMS and/or SCALOG focal
person/team
 Involvement of ELA Team not clearly
specified
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New SCALOG
 Involves internal and external
stakeholders
 Recognizes the role of the ELA team
in leading/ facilitating/ coordinating
the process
 Assessment Process
Old SCALOG
 Involves rating of specific indicators  No ratings required
per performance/service area*
 Covers all areas, some of which may
not necessarily be a priority for the
LGU in the next 3 years
 Inadequate guide for in-depth
analysis
 The ratings are used as basis for
determining capacity development
interventions
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New SCALOG
 Process allows for focusing on the
capacities that are critical to
achieving the performance goals set
by the LGU for the next 3 years
 Involves more in-depth analysis of
the current state of capacity, and
identifying the desired capacity
improvements to achieve
performance goals
 The analysis is used as basis for
determining capacity development
interventions
 Information Captured
Old CapDev Agenda New CapDev Agenda
 Columns in the template include:  Columns in the template include:
o Outcome Area/ Performance o Outcome Area/ Performance
Objectives/ ELA Priority Objectives/ ELA Priority
o Current State of Capacity
o Capacity Development o Desired State of Capacity/
Objectives CapDev Objectives
o Capacity Development o Capacity Development
Interventions Interventions
o Expected Output o Expected Output
o Target of CapDev o Target of CapDev
o Timeframe o Timeframe
o Funding Requirements o Funding Requirements
o Process Owner/ Office o Process Owner/ Office
Responsible Responsible
o Source of Support/ o Source of Support/
Technical Assistance Technical Assistance
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 CapDev framework:
Capacity and Performance
A work in progress

FM-LGTDD-10D Rev. 00 01/03/2018

 Guiding Principles for
LGU CapDev

LGU-driven
Performance-
Strategic and LGU-
focused
Owned

Tracked and
Adaptable Integrated
assessed

Policy-
Innovative
compliant

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 Guiding Principles for LGU CapDev

Strategic

• Anchored on the LGU’s vision, mission

and priority development goals
• Attuned to current realities and
developments
• Forward-looking

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 Guiding Principles for LGU CapDev

Performance-focused

• Aligned to the performance

improvement objectives and priority
thrust of the LGU
• Reflects LGU’s striving for excellence
and innovation

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 Guiding Principles for LGU CapDev

LGU-driven and LGU-owned

• LGU identifies its priority needs and

determines appropriate interventions
• LGU-led but at the same time inclusive of
the needs and interests of relevant
stakeholders, and aligned with national
priorities/ development directions

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 Guiding Principles for LGU CapDev

Adaptable

• LGUs have different profiles, contexts and

needs
• CapDev is customized and anchored on the
LGU’s context and change readiness
• Anticipates and responds to changed
circumstances

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 Guiding Principles for LGU CapDev

Integrated

• CapDev initiatives are linked and

synergistic
• Uses a holistic, whole-system approach
(whole institution)
• Recognizes and optimizes the interplay of
different actors

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 Guiding Principles for LGU CapDev

Tracked and assessed

• Evaluated for effectiveness in

improving LGU performance, lessons
are drawn and serve as basis for the
LGU’s continuous improvement; built
in feedback mechanism

FM-LGTDD-10D Rev. 00 01/03/2018

 Guiding Principles for LGU CapDev

Policy Compliant

•Compliant with laws,

rules and regulations
(e.g., LGC, ARTA…)

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 Guiding Principles for LGU CapDev

Innovative

•Utilizes various modes of

learning and knowledge
management methodologies

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 Guiding Principles for
LGU CapDev

LGU-driven
Performance-
Strategic and LGU-
focused
Owned

Tracked and
Adaptable Integrated
assessed

Policy-
Innovative
compliant

FM-LGTDD-10D Rev. 00 01/03/2018

 Capacity

• Ability of LGUs to perform functions to

fulfill their accountabilities and
produce desired results

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 Performance

• Effectiveness of the LGU in doing its

mission or what its mandate says, and
producing desired results

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 Capacity and Performance

Capacity Performance

Input Throughput Output Outcome Impact

Ability of LGU to perform functions to fulfill Effectiveness of the LGU in doing its mission
their accountabilities and produce desired or what its mandate says, and producing
results desired results
“means” “end”

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 Capacity and Performance

Capacity Performance

Input Throughput Output Outcome Impact

Resources, Processes Products Benefits Development

enabling Systems Services
mechanisms Programs that meet the Improvement in
that lead/ needs of the lives of
to run... to produce/ contribute to ... constituents and constituents
deliver ... lead to… (e.g., MDG)

FM-LGTDD-10D Rev. 00 01/03/2018

 Capacity and Performance
Capacity Performance

Resources, Processes Products Benefits Development

enabling Systems Services
mechanisms Programs that meet the Improvement in
that lead/ needs of the lives of
to run... to produce/ contribute to ... constituents and constituents
deliver ... lead to… (e.g., MDG)

Ability of LGU to perform functions to fulfill Effectiveness of the LGU in doing its mission
their accountabilities and produce desired or what its mandate says, and producing
results desired results
“means” “end”

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 Environment Protective, Climate Change
Adaptive and Disaster Resilient LGUs

Competitive and Socially protective

Business Friendly and Safe LGUs
LGUs Accountable, transparent,
participative and effective
Local Governance

Management Systems

Knowledge & Learning

Enabling Policies
Pillars of
Competency

Leadership
Structure

Capacity

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 DILG Roles in CapDev
• Policy Support to CapDev
• Monitor and Evaluator of CapDev Agenda
• Quality Controller of CapDev Agenda and Interventions
• Analyst of CapDev needs and trends
• Initiator, Broker and Harmonizer of CapDev interventions
• Developer and keeper of database on LGU CapDev needs
and service providers
• Educator/Trainer/Facilitator
• Developer of Knowledge Products
• Coordinator
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 LGU CapDev Cycle

Stakeholder
Engagement

M&E of
CapDev Assessment
Agenda

Implementati
Planning
on of
(Term-based
CapDev
and Annual)
Interventions

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 ELA Process

1 Planning to Plan

LGU Capacity Development 2 Prioritizing Issues

3 Consulting with Multi-Stakeholders

Stakeholder 4 Defining/ Revisiting the LGU Vision and Mission

Engagement

5 Formulating Goals and Objective

M&E of
CapDev Assessment
Agenda 6 Prioritizing Programs, Projects and Capacity Development Needs

7 Determining Legislative Requirements

Implementati
Planning 8 Building Commitment
on of
(Term-based
CapDev
and Annual)
Interventions
9 Securing Endorsement, Adoption and Approval

10 Moving the ELA to Action

11 Popularizing the ELA

12 Managing and Sustaining ELA Implementation

FM-LGTDD-10D Rev. 00 01/03/2018
 LGU CapDev Cycle

Stakeholder
Engagement

M&E of
CapDev Assessment
CapDev Agenda
Agenda Formulation Process

Context Analysis

Capacity Assessment

Implementati
Planning
on of CapDev Planning
(Term-based
CapDev
and Annual)
Interventions

FM-LGTDD-10D Rev. 00 01/03/2018

 ELA Process

1 Planning to Plan
CapDev Agenda Formulation
Process
2 Prioritizing Issues

3 Consulting with Multi-Stakeholders

Context Analysis 4 Defining/ Revisiting the LGU Vision and Mission

5 Formulating Goals and Objective

6 Prioritizing Programs, Projects and Capacity Development Needs

Capacity Assessment
7 Determining Legislative Requirements

8 Building Commitment
CapDev Planning
9 Securing Endorsement, Adoption and Approval

10 Moving the ELA to Action

11 Popularizing the ELA

12 Managing and Sustaining ELA Implementation

FM-LGTDD-10D Rev. 00 01/03/2018
 ELA Process

1 Planning to Plan
CapDev Agenda Formulation
Process
2 Prioritizing Issues

3 Consulting with Multi-Stakeholders

Context Analysis 4 Defining/ Revisiting the LGU Vision and Mission

5 Formulating Goals and Objective

6 Prioritizing Programs, Projects and Capacity Development Needs

Capacity Assessment
7 Determining Legislative Requirements

8 Building Commitment
CapDev Planning
9 Securing Endorsement, Adoption and Approval

10 Moving the ELA to Action

11 Popularizing the ELA

12 Managing and Sustaining ELA Implementation

FM-LGTDD-10D Rev. 00 01/03/2018
 CapDev Agenda Formulation
Context Analysis

• What factors in the internal and external environment facilitate or hinder the
achievement of performance goals?
• Who are our stakeholders?

Capacity Assessment

• What are the performance issues that need to be addressed?

• What capacity do we need to improve to address the performance issues?

Capacity Development Planning

• What solutions will improve capacity?

• How do we prioritize?
• How do we scope and sequence interventions?

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 CapDev Agenda Formulation
Context Analysis
Causal Loops Stakeholder Map

Capacity Assessment
Capacity Pillars Change Matrix

Capacity Development Planning

Solution Generation Prioritization
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 Key Questions Process Steps Tools

Step 1.Identify the factors that contribute

Causal Loops
to the LGU’s performance
What factors contribute the LGU’s performance?
Context Analysis
Who are our stakeholders and what are their interests?
Step2.Identify our key stakeholders and
Stakeholders Map
their interests

What are our performance goals and objectives?

 What is the current state of our performance? Step 3. Determine performance goals and Change Matrix (Performance)
 What is the desired state of our performance? objectives  Current Performance
 Desired Performance
Capacity
What are our capacity requirements given our performance
goals and objectives? Assessment Step 4. Assess capacity
Change Matrix (Capacity)
 What is the current state of our capacity? (SCALOG)  Analyze current capacity
  Current State
What is the desired state of capacity that will enable  Define desired capacity
 Desired State
us to achieve our performance goal?  Identify capacity development
 What interventions do we need to undertake to  CapDev Interventions
Interventions
improve our capacity?

Given our resources and other considerations, what Step 5. Prioritize interventions Contribution-Effort Quadrant
are our priority interventions in the next 3 years? Prioritization Matrix
Capacity
What are the risks in implementing our planned Development Step 6.Determine risks and mitigation
interventions? How do we mitigate them? strategies Risk Register
Planning
What is our CapDev Agenda for the next 3 years? (CapDev Agenda)
Step 7. Develop the CapDev Agenda CapDev Agenda

How do we integrate the CapDev Agenda in the

CDP/ELA? Step 8. Integrate CapDev Agenda in the
Integration CDP/ELA
How do we manage and sustain the CapDev Agenda?

FM-LGTDD-10D Rev. 00 01/03/2018

 If I had 60 minutes to solve a
problem, I’d spend 55 minutes
defining it and 5 minutes
solving it.
--Albert Einstein

FM-LGTDD-10D Rev. 00 01/03/2018