SPREADSHEET

Spreadsheet
 an interactive computer application
for organization, analysis and
storage of data in tabular form.
Spreadsheets developed as
computerized analogs of paper
accounting worksheets.
Blank Workbook
• Workbook – or spreadsheet file; like
a physical book with many pages.
• Worksheet – similar to the first page
in a book; where you enter
information
• Column – starts at the top of the
worksheet and goes to the bottom of
the worksheet and is identified by a
letter
• Row – starts at the left edge of the
worksheet and continues to the right
and is identified by a number.
• Cell – a box on the grid identified by the
intersection of a column and a row
• Active Cell – outlined by a bold
rectangle; current cell used to type
information
• Formula bar - displays the address of
the current cell along with the contents
of that cell.
o Formula Bar
• Name box - The left‐most section that
displays the address of the current cell
address
• Formula bar buttons - appears as a
rather nondescript button displaying
only an indented circle on the left and
the Insert Function button on the right;
Cancel (an X) and Enter (a check mark)
buttons appear between them.
• Cell Contents - it always shows you the
contents of the cell even when the
worksheet does not
TABS
• HOME – command buttons normally
used when creating, formatting, and
editing a spreadsheet
• INSERT – command buttons normally
used when adding particular elements
(including graphics, PivotTables, charts,
hyperlinks, and headers and footers) to
a spreadsheet
• PAGE LAYOUT - command buttons
normally used when preparing a
spreadsheet for printing or re‐ordering
graphics on the sheet
TABS
• FORMULAS – command buttons
normally used when adding formulas
and functions to a spreadsheet or
checking a worksheet for formula errors
• DATA – command buttons normally
used when importing, querying,
outlining, and subtotaling the data
placed into a worksheet’s data list
• REVIEW - command buttons normally
used when proofing, protecting, and
marking up a spreadsheet for review by
others
TABS
• VIEW – command buttons normally
used when changing the display of the
Worksheet area and the data it contains
New Worksheet
Status Bar

•Mode Indicator - t shows the current

state of the Excel program (Ready, Edit,
and so on) as well as any special keys that
are engaged (Caps Lock, Num Lock, and
Scroll Lock)
Status Bar
•AutoCalculate indicator - displays the
average and sum of all the numerical
entries in the current cell selection along
with the count of every cell in the
selection
•Zoom slider - enables you to zoom in
and out on the cells in the Worksheet area
by dragging the slider to the right or left
Status Bar
•Layout Selector - enables you to select
between three layouts for the Worksheet
area
1. Normal - the default view that
shows only the worksheet cells with
the column and row headings
2. Page Layout - adds rulers, page
margins, and shows page breaks for
the worksheet
3. Page Break Preview - enables you
to adjust the paging of a report
THREE POSSIBLE DATA TYPES
1. TEXT – combination of letters and
punctuation or letters and numbers;
used mostly for titles, headings, and
notes in the worksheet
2. VALUE – building blocks of most of
the formulas that you create in Excel
3. FORMULA - command buttons
normally used when proofing,
protecting, and marking up a
spreadsheet for review by others
DATE & TIME
• Excel recognizes the following time
formats:
• 3 AM or 3 PM
• 3 A or 3 P (upper‐ or lowercase a or p —
Excel inserts 3:00 AM or 3:00 PM)
• 3:21 AM or 3:21 PM (upper‐ or lowercase
am or pm)
• 3:21:04 AM or 3:21:04 PM (upper‐ or
lowercase am or pm)
• 15:21
• 15:21:04
DATE & TIME
• Excel knows the following date formats.
• November 6, 2012 or November 6, 12
(appear in cell as 6‐Nov‐12)
• 11/6/12 or 11‐6‐12 (appear in cell as
11/6/2012)
• 6‐Nov‐12 or 6/Nov/12 or even 6Nov12
(all appear in cell as 6‐Nov‐12)
• 11/6 or 6‐Nov or 6/Nov or 6Nov (all
appear in cell as 6‐Nov)
• Nov‐06 or Nov/06 or Nov06 (all appear in
cell as 6‐Nov)
FORMULAS
• = (equal sign) the sign used to start
a formula
• + (plus sign) for addition
• – (minus sign or hyphen) for
subtraction
• * (asterisk) for multiplication
• / (slash) for division
• ^ (caret) for raising a number to an
exponential power
ERRORS
AUTOFILL
• makes short work of this kind of
repetitive task.
Creating custom AutoFill
1. Choose File ➪ Options ➪ Advanced
or press Alt+FTA and then scroll
down and click the Edit Custom Lists
button in the General section to open
the Options dialog box
2. Click in the Import List from Cells
text box and then select the range of
cells in the worksheet containing the
custom list
3. Click the Import button to copy this
list into the List Entries list box
Creating custom AutoFill
4. Select the List Entries list box and
then type each entry (in the desired
order), being sure to press Enter
after typing each one.
5. Click the Add button to add the list of
entries to the Custom Lists list box
6. Click OK twice, the first time to close
the Options dialog box and the
second to close the Excel Options
dialog box and return to the current
worksheet in the active workbook.
Flash Fill
FUNCTION
• a predefined formula that performs a
particular type of computation
• Argument - values that the function
uses when performing its calculations
FUNCTION