1) Functional competency framework for the functions (CPT, Sales, HR, Finance)

2) System Design & implementation for statutory controls on overtime

Name: Meenakshi Tiwari

Sub-title Company : ACG Capsules

15-09-2019 1
 Context

High Impact High Impact

Project 1 Project 2

Assessment tools System design &

for Functional implementation
competencies for statutory
 Designing functional controls on
Customer Total Rewards competency framework and
overtime
defining functional
Centricity System competencies for the
System checks for weekly and
An OD project with a focus on strategy functions:
Relooking at the Rewards strategy to quarterly OT limits for Plant
map implementation align it with total rewards concept • CPT
Associates as per statutory
• Finance
compliance
• HR
• Sales

 Developing assessment
tools for evaluating
functional competencies

2
Functional competency framework for functions
• CPT
• Sales
• HR
• Finance

15-09-2019 3
 Objective & Scope

Objective : To create a comprehensive competency framework for the identified functions ( CPT, HR, Sales,
Finance)

Scope : Use competencies for Assessment center & Development Center

4
 Methodology

5 - Validation
Validate the competency model
with HOFs & HR head

SPENCER’s classic competency study design

3 - Benchmarking
Conduct data collection exercises
for arriving at Competency
4 - Deliberation definitions, behaviors and
Multiple brainstorming sessions measures
and revisions involving various
stakeholders to arrive at functional 1 - Define
competencies based on data
collected performance
effectiveness criteria
2 - Observation •Identifying SMEs
Examine Job Description data and •Define superior performance
existing information on job roles to
extract broad areas of required
competence

5
Central Projects Team

Feasibility & Capital

Budgeting, Business Project Designing Procurement Project Execution Commissioning Planning & Control
Case

Sales

Conflict Conflict
Relationship Relationship
Transformation and Sales Persuasiveness Risk Mitigation Sales forecasting Transformation and
Management Management
Negotiation Negotiation

6
 HR

Compensation &
Benefits
Manpower Planning & Learning & IR Relations &
Managing Change Talent Acquisition Talent Management Business Partnering (Payroll management)
Budgeting Development Statutory Compliances

Finance

Budgeting, Costing,
Financial Analysis & Treasury & Cash Tax And Legal Audits & Management Financial Analysis &
Forecasting, And IT Proficiency Financial Reporting
Accounting Management Compliances Controls Accounting
Financial Planning

7
 Way Forward

Job Descriptions Talent Acquisition

• Coordinating with 04 01 Tool for candidate assessment for
Useful for identifying competencies
Deloitte for SME for making Job Descriptions Talent Acquisition
discussions
• Ensuring ACG
Capsules
competencies are
exhaustively
captured in the Development Plans
framework through Assessment Center
regular feedback (IDPs)
& Development
from the SMEs Reference document for identifying Center
Development Plans
03 02 Framework for Assessment Center &
Development center

8
System Design & implementation for statutory
controls on overtime

15-09-2019 9
 Objective & Scope

System check restricting

Weekly & Quarterly OT
limits as per factories
amendment bill,2016
01
Organization
Focus
Infrastructure
Being
Compliant
Labour
Laws
& Others Achieving standardization in
OT rules 02
High Impact
Project focus
Integration of OT hours limit

Payroll
with OT payout &
strengthen control on OT
cost
03

10
 Methodology

Study As – IS system
Study the AS-IS manual system for

Go – Live & communication cascade 01 recording OT in all plants

Validating system stability for Go – Live & Devising

Identifying
communication cascading plan for all stakeholders
06 02 discrepancies
Analyse the discrepancies/
System implementation & flaws in the system that need
UAT testing to be addressed
Validating system
implementation & UAT testing
with Cnergyis Identifying user
requirements
Feasibility study 05 03 Brainstorm and draft user requirements
(technical specifications ) & evaluating
Feasibility study with Cnergyis for vendors for system implementation
implementing technical
specifications 04
Consensus of all units to arrive at maximum weekly and quarterly hours
11
 Analysis / key findings

Non compliances • Weekly overtime & Quarterly

Non compliance accounting
7
to 78% overall non
174 compliance will now be Customer Delight –
reduced to zero Recognized by
• Non disciplinary issues of TAKEDA on one of
uneven overtime allocation their visits as - first of
its kind initiative in
599 will be solved
the manufacturing
• Any new amendment to the sector
law in terms of revision in OT
Quarterly Non compliance
limits can be incorporated
Weekly overtime
instantly
Weekly Off

** Non compliance data is from 1st July to 20th November

12
 Way Forward

03 01
Weekly Off Future improvements
Weekly off accounting
OT approval system should be pre-
to rest 32% of Non
emptive and integrated with the shift
compliances will be
scheduling system
addressed by March
2018 02 Version control process documents -
keep track of changes in the system
configuration
Contract Associates (OT)
Overtime limit for
Contract Associates

13
 Roadmap for self
D&I, communication
• Driving initiatives for Gender
Diversity & inclusion
Role • Improving communication
HR – COE through various mediums
Reporting to
Integration Roadmaps
Sarosh Bode
• Identifying learning resources &
evaluation mechanisms for
Location learning areas in the integration
roadmap
ACPL - Central • Preparing Integration roadmaps
for remaining functions
Authority Limits
• Revised proposal for financial
and non financial authority limits
based on exhaustive study of
policies aimed at giving
autonomy to appropriate
authorities
Project Holy Grail HR & Admin Budget
• Preparing budget assumptions
• Analyzing manpower count for for FY 19
ACG NA based on current
operational standards in Brazil
• Preparing Budget templates and
consolidating data from all units
• Mapping qualifications, span of
control, Job Roles & career • Ensuring valid justifications for
architecture level mapping for budget increase
the identified roles
• Detailed analysis of FY 19 budget
• OD intervention aimed at
Manpower optimization and
automation of processes
• Cost proposal based on the
optimized manpower
14
THANK
YOU

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