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CHARACTERISTICS OF

EFFECTIVE REPORT WRITING.


PRESENTED TO;
Mam Ishrat chanda
PRESENTED BY;
Ayesha Altaf (BSM-P-17-69).
Sehrish Gul (BSM-P-17-26).
Rabia Muqadas (BSM-P-17-52).
Tooba Javed (BSM-P-17-57).
Hira Kiran (BSM-P-17-22).
Aqsa (BSM-P-17-71).
Table of content ;
 What is a report?
 What is an effective
report?
 How an effective report is
written?
 Characteristics of an
effective repot.
 Summarizing up.
What is a report ?
 Derived from Latin word
“reportare”. means “to
carry back”.
 Description of an event
carried back to someone
who was not present on the
scene.
 Backbone to the thinking
process to establishment.
What is an effective report?
 Effectiveness is the capability of
producing desired output.
 An effective report contains:
Logical flow of ideas.
 Cohesive.
 Unified.
 Easy to follow.
 Satisfaction of ideas understood.
How an effective report is written?
 “Effective
communication is 20
percent what you know and 80
percent how you feel about
what you know”

 An effective report is written by


keeping in account seven steps;
Decide the objective

Understand your audience

Report format and type

Gather the facts and data

Structure the report

Readability

Edit ,edit, edit.!!!!!


Characteristics of an effective
report:
An effective report should have the following
characteristics:

1. 2. 3.

Format of report: Structuring style: Presentation of reporter:


• Flexibility and • Clarity • Active voice
accuracy • Readability • Positivity
• Logical sequence • Brevity • Time it perfectly
• Approach. • Language and
punctuation
1. Format of report:

Logical sequence:

Each section should


relate with other to
form a sequence in
Flexibility and information.
accuracy: Approach:
Format should be
accurate I. Personal
And flexible so that it approach
can bear changes and II. Impersonal
easy to follow. approach
2. Structuring style:
Clarity:
• Proper arrangements of facts.
• Sections and subsections of report.

Brevity:
• Information should be concise.
• Information should be complete
in a sense.
Readability:
• Keynote of report.
• Presentations of words should be
attractive.
Structuring style:

Language and punctuation :


• Language should be easy and understandable.
• Jargons and technical words should be avoided.
• Punctuation should be used carefully . otherwise
meaning of sentence changed.
3. Presentation of reporter:

Active voice: Positivity:


• Speak in active
tone. • Smile and words of
• Language hope leads towards
should be the success.
language of
audience.

Time it perfectly:
• Time is important factor.
• Manage your data according to
allotted time.
Summarizing up:
 For delivery of an effective report ,three c’s
should be kept in mind :
I. Complete
II. Concise
III. Clear.
 Effective report should be factual.
 Grammatically and mechanically correct.
 Written in standard English.
questions
Are answered

Here …..!!!!!
Thank you…..!!!!