DATA

MANAGEMENT
BY:
Reymart Talosig
Rosel Borja
Rizza Conde
Cathy Mae Tariga
 DATA MANAGEMENT
• Data are a vital organizational resources that need to
be managed like other important business assets.
That’s why organizations and their managers need to
practice data resource management, a managerial
activity that applies information systems technologies
like database management and other management
tools to the task of managing an organization’s data
resources to meet the information needs of business
users.
• Data administration, however, focuses on the
planning and control of data to support business
functions and strategic organizational objectives.
Thus, data may be logically organized into
characters, fields, records, files and databases.

• The Data Base Management Approach

emphasizes:
1. Updating and maintaining common data bases;
2. Providing information needed for each end-users
application by using application programs that share
the data in common databases;
3. Providing inquiry/response and reporting capability.
DATA BASE MANAGEMENT
SYSTEMS
• Are software packages that simply the
creation, use and maintenance of
databases. It is a set of computer
programs that controls the creation,
maintenance, and use of the data
bases of an organization and its end
users.
 USES OF DATABASE
MANAGEMENT SYSTEM

DATABASE DEVELOPMENT
• Database management packages like MS Access or
Lotus Approach allow end users to easily develop the
databases they need. DBA and other database
specialists handles database development to improve
the integrity and security of organizational database.
Database developers use the data definition
language (DDL) in database management systems
lie Oracle 8 or IBM’s DB2 to develop and specify the
data contents, relationships and structure of each
database.
 DATABASE INTERROGATION
• End-user can use a DBMS by asking for
information from a database using query
language or a report generator SQL and QBE
or Structured Query Language, is a query
language found in many database
management packages. The basic form of an
SQL, query is: SELECT…. FROM….
WHERE….Query by Example’s pint and click
capabilities make it easier for end-user than
SQL.
 DATABASE MAINTENANCE
• It is accomplished by transaction processing
programs and other end-user application
packages. Information specialists can also
employ various utilities provided by DBMS for
database maintenance.
APPLICATION DEVELOPMENT
• Application developers can use the internal 4
GL programming language and built-in
software development tools provided by
many DBMS packages to develop custom
application programs.
 TYPES OF DATABASES

OPERATIONAL DATABASES
• Store detailed data needed to support
the operation of the entire organization.
They are also called subject area
databases (SADB), transaction
database, and production databases.
 ANALYTICAL DATABASES
• Store data and information extracted from
selection operational and external databases.
Analytical databases are also called
management databases or information
databases. They may also be called
multidimensional databases, since they
frequently use a multidimensional database
structure to organize data. These are the
databases accessed by the on-line analytical
processing (OLAP) systems, DSS and ELS’s.
 DATA WAREHOUSES
• Stores data from current and previous years
that has been extracted from the various
operational databases of an organization.
DISTRIBUTED DATABASES
• Replication and distribution of databases is
done to improve database performance and
security.
END USER DATABASES
• These databases consist of a variety of data
files development by end users at their
workstations.
 EXTERNAL DATABASES
• Access to a wealth of information from
external databases is available for a free from
commercial online services, and with or
without charge from many sources on the
Internet, especially the WWW.
HYPERMEDIA DATABASE
• These consists of a home page and other
hyper linked pages of multimedia or mixed
media.
 DATA RESOURCES
MANAGEMENT

DATABASE ADMINISTRATION
• Is an important data resource management
functions responsible for the proper use of
database management technology. Database
administration includes responsibility of
developing and maintaining the organization’s
data dictionary, designing and monitoring the
performances of databases, and enforcing
standards for database use and security.
 DATA PLANNING
• It is a corporate planning and analysis
function that focuses on data resource
management. It includes the responsibility for
developing an overall data architecture for the
firm’s data resources that ties in with the
firm’s strategic mission and plans and the
objectives and processes of its business
units.
 DATA ADMINISTRATION
• It is another vital data management function .
It involves the establishments and
enforcement of policies and procedures for
managing data as a strategic corporate
resource. This means administering the
collection, storage, and dissemination of all
type of data in such a way that data becomes
a standardized resources available to end
users in the organization.
COMPONENTS OF DATABASE
ENVIRONMENT
DATABASE ADMINISTRATOR
• Persons who are responsible for the overall
information from database.
SYSTEM DEVELOPERS
• These are persons who design and develop
new application program such as
programmers and system analysis.
 END USER
• These are persons within the
organization who operate and modify
data in the database and who request
or receive information from database.
USER INTERFACE
• These are languages, menu and other
facilities wherein the users interact with
various system components.
 APPLICATION PROGRAMS
• It is used to create and maintain a
database that provides information to its
users.
REPOSITORY
• It contains all screen and report formats,
all data information, and definition of
other organizations, and system
components, which is centralized
knowledge based.
 DATABASE ACCESS

DIRECT
• Unsorted transactions can be used to
immediately update a database.
SEQUENTIAL
• Transactions are sorted in ascending
order before processing.
 BENEFITS AND LIMITATIONS OF
DATABASE MANAGEMENT
• The database management approach provide end
users with several important benefits. Database
management reduce the duplication of data and
integrates data so that they can be accessed by
multiple programs and users. Programs are not
dependent on the format of the data and the type of
secondary storage hardware being used. Users are
provided with an inquiry/respond and reporting
capability that allows them to easily obtain
information need without hearing to write computer
programs.
THANK YOU !!