PIP-OTH-0020

Microsoft Word
Basic Training

N.T.An
1
May, 2015
 COURSE CONTENTS
1 Create a Word Document

2 Format Document

3 Insert Functions

4 References: Table of Content

5 Work with Table / SmartArt

6 Other Tips
The course is applicable to Microsoft Office 2007 as used in JVC 2
 1. CREATE A WORD DOCUMENT

1. Create a word document from installed templates

• Open a blank document Office button New Installed Templates

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 1. CREATE A WORD DOCUMENT

2. Create a word document from JVC template

• Open JVC template (as prepared for each project)

COVER PAGE
TABLE OF
CONTENTS

CONTENT

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 1. CREATE A WORD DOCUMENT

3. Create a word document from a blank template

• Open a blank document Start to type & format to prepare new
document

COVER PAGE
TABLE OF
CONTENTS

CONTENT

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2. FORMAT DOCUMENT
Format Font

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2. FORMAT DOCUMENT
Format Font

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2. FORMAT DOCUMENT
Format Paragraph

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2. FORMAT DOCUMENT
Format Paragraph

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2. FORMAT DOCUMENT
Format Paragraph - Indentation

Use the hanging indent marker to indent text

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 2. FORMAT DOCUMENT
Apply Different Styles

Apply different style for different parts of text

(Heading 1, Heading 2, Heading 3, Normal text, etc.)
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 2. FORMAT DOCUMENT
Apply Different Styles

Customize Style by right click on the Style and then Modify

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 2. FORMAT DOCUMENT
Other Tools

Use “Paste Special” as a tool to unformat text & “Format Painter” to apply
formatting to other places in the document (which require the same format)
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 2. FORMAT DOCUMENT
Format Page Layout

Page Setup functions: Customize text direction, adjust margins of the paper,
orientation of the page, page size, and split text into columns
Besides:
“Hyphenation” is used to hyphenate words
“Watermark” to insert watermark into document
“Page color”, “Page borders”, etc.

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 2. FORMAT DOCUMENT
Alignment Notes

Alignment of text depends on its role in the document: Heading 1, Heading 2,

Heading 3, or normal text, etc.
Refer to PIP-OTH-0007

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 2. FORMAT DOCUMENT
Sub-paragraph Rules

(1) For sub-paragraph, only Arabic number or small alphabet

can be used.
(2) “Title” is not necessary on sub-paragraph
(3) Sub sub-paragraph cannot be used.
Ex. 1. TITLE
1.1 TITLE
1.1.1 TITLE
(1) (No title is required)
(a)

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 3. INSERT FUNCTIONS

Important Insert functions: Insert Table, Insert Picture, Insert Shapes, Insert SmartArt,
Insert Chart, Insert Header and Footer, Insert Page Number, etc.

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 3. INSERT FUNCTIONS
Insert Header & Footer & Page Number

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 3. INSERT FUNCTIONS
Insert Header & Footer & Page Number

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 3. INSERT FUNCTIONS
Insert Picture

Insert  Picture  Choose a picture to be inserted or

Copy and paste picture directly to the document

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 3. INSERT FUNCTIONS
Crop Picture to a Shape

When clicking a picture, choose format tab, then select the default shape of picture or
customize picture shape by clicking the small triangle next to Picture Shape button

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4. REFERENCES: TABLE OF CONTENTS
Table of Contents can be
automatically inserted and updated

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4. REFERENCES: TABLE OF CONTENTS

Updating Table of Contents

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5. WORK WITH TABLE / SMARTART
Insert Table

Insert Table by choosing number of columns and rows

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 5. WORK WITH TABLE / SMARTART
Convert Text into Table

Select text to be converted  Insert Tab  Table  Convert Text to Table  Choose number
of columns and the way we separate text 25
5. WORK WITH TABLE / SMARTART
Insert SmartArt

Insert Tab  SmartArt  Choose type of SmartArt  OK

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 5. WORK WITH TABLE / SMARTART
Convert Bullets into SmartArt

Select Bulleted text  Cut  Insert SmartArt  Choose type of SmartArt  Click onto the
Text box  Paste 27
 6. OTHER TIPS

Review Tab to record changes, add comments, view document with/without markup,
accept/reject changes, etc.

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Thank you for your listening!

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