HOW TO SUBMIT MANUSCRIPT

ONLINE (USING OPEN JOURNAL

SYSTEM (OJS))

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WORKSHOP MANAJEMEN DAN PENGELOLAAN JURNAL ONLINE
Hotel Grand Wahid, Salatiga, 21-23 Oktober 2010
 Outline of Presentation
• Journal Management Workflow Process
• Journal Management
• Online Submission by Author
• Editor and Section Editor
• Issue Management

EDITOR &
AUTHOR SECTION EDITOR
SUBMISSION 1. SUBMISSION QUEUE
AUTHORS uploads file to Editor assigns submission to
journal website, and enters SECTIO EDITOR to see through
metadat for OAI indexing the editorial process
SUBMISSION REVIEW 2. SUBMISSION REVIEW
AUTHORS can track process, a) Check submission
see files, reviews, revise and b) Conduct peer-review
resubmit, at Editor’s request c) Reach editorial decision
SUBMISSION EDITING 3. SUBMISSION EDITING
AUTHORS reviews copyedits a) Copyedit submission
and proofreads galleys b) Layout of formated galleys
c) proofread galleys
Journal Manager 4. ISSUE MANAGEMENT
Editor a) Create issues
b) Schedule submissions
Section Editor
c) Organize Table of Contents
Reviewer
Copyeditor 5. PUBLICATION
Layout Editor Offering immediate open access
or delayed open access, with
Proofreader
subsciptions
Author
Reader
CURRENT ISSUE
Items appear with Reading Tools
linking to related internal and
external resources
JOURNAL MANAGER, REVIEWER,
COPYEDITOR, LAYOUT EDITOR &
PROOFREADER
JOURNAL MANAGEMENT
Setup & configure journal; enroll
editors, reviewers, copyeditors, &
proofreaders
SELECT REVIEWERS
EDITOR invites reviewers from
database with interests, load
REVIEW CONDUCTED
REVIEWERS submits review
and recommendation
COPYEDITING
LAYOUT
LAYOUT EDITOR prepares
galleys in HTML, PDF, PS, etc.
PROOFREADING
SUBMISSION ARCHIVE
Complete records kept of
submission process for published
and declined items
CURRENT ISSUE
Items appear with Reading Tools
linking to related internal and
external resources
 Journal Management - OJS
• OJS is installed locally and locally controlled.
• Editors configure requirements, sections, review
process, etc.
• Online submission and management of all content.
• Subscription module with delayed open access
options.
• Comprehensive indexing of content part of global
• Reading Tools for content, based on field and editors’
choice.
• Email notification and commenting ability for readers.
• Complete context-sensitive online Help support.
• Payments module for accepting journal fees.
 Editorial Process
• Submissions Queue: Items begin here and are
assigned to an editor.
• Submission Review: Items undergo peer
review and editorial decision.
• Submission Editing: Items undergo
copyediting, layout, and proofreading.
• Scheduling Queue: Items assigned to an issue
and/or volume.
• Table of Contents: Items ordered for
publication and issue published.
 Editorial Roles
• Journal Manager: Sets up journal and staffs
editorial roles (can also serve as an Editor and
other roles as well).
• Editor: Oversees editorial process; can assign
submissions to Section Editors to see through
Submission Review and Submission Editing;
undertakes scheduling of content and
publishing of journal.
• Section Editor: Oversees Submission Review
and possibly Submission Editing for assigned
submissions.
• Copyeditor: Works with submissions to
improve grammar and clarity, poses
questions to author on possible errors, and
ensure strict adherence to journal's
bibliographic and textual style.
• Layout Editor: Transforms copyedited
submission into galleys in HTML, PDF, and/or
PS files in the proper format for electronic
publishing.
• Proofreader: Reads galleys for typographic
and formatting errors.
 HOW TO SUBMIT MANUSCRIPT ONLINE
USING OJS: “AUTHOR”
• Authors are able to register and submit items to the
journal directly through the journal's web site.
• The Author is asked to upload the item, as well as
provide metadata or indexing information
associated with the item, to improve the search
capacity for research online and for this journal.
• The Author is able to track the submission through
the editorial process - as well as participate in the
copyediting and proofreading of submissions
accepted for publication
 Klik Register
untuk register
sbg Author
REGISTER AS AUTHOR
Jika berhasil register ....

Klik Author untuk

submit
manuscript atau
ke interface
Author
Email Notification
Step 1: Start the submission process by selecting the “Click here”
link

Klik Click Here

untuk submit
manuscript
Submission Checklist (must be checked)
Comments to the Editor  then click “Save and Continue”
Step 2: Uploading the submission files

Browse file (MS

Word, Open
Office) to be
submitted then
klik Upload
If succesfull upload ....

Klik Save and

Continue jika
sudah betul
Step 3: Entering Submission Metadata  Add Authors
Step 3: Title and Abstract
Step 4: Uploading Suplementary Files
Step 5: Confirming the Submission

Klik Finish
Submission jika
sudah betul
Final Information that Submission complete
Email Notification of Submission
 HOW TO TRACK THE MANUSCRIPT SUBMISSION

• Just login as Author

Check your
STATUS
here
AUTHOR ONLINE SUBMISSION TRACKING

Status terakhir
manuskrip “ In
Review”
AUTHOR INTERFACE: REVISION REQUIRED

Klik di sini untuk

melihat Email/
komentar dari
Reviewer

Klik di sini untuk

upload artikel
yang sudah
diperbaiki
AUTHOR INTERFACE: ACCEPTED

Status ACCEPT
SUBMISSION
Terima kasih