COMELEC

ONLINE Registration
System
Ma. Ahlyssa O. Tolentino
Student, BS Accountancy III
Project Title : COMELEC Registration System

Client/Agency : Commission on Election

Agency Address : Office of the Election Officer, City Hall Building, Quinale, Tabaco City

Contact Person : Mr. Patrick Barreda – Acting Election Officer

Contact Number : 09195404024

Agency Profile
 The Commission on Elections was created
by a 1940 amendment to the 1935 Constitution.
Its membership was enlarged and its powers
expanded by the 1973 and 1987 Constitutions.
The Commission exercises not only
administrative, but judicial and quasi-judicial
powers.
• The Executive Bureau
Before the creation of the Commission, supervision over
the conduct of elections was vested in the Executive Bureau,
an office under the Department of Interior and later directly
vested in the Department itself when the Executive Bureau
was abolished.
There was, however, general dissatisfaction over the
manner in which elections were conducted under the
supervision of the Secretary of the Interior. There was growing
suspicion that Secretaries of the Interior administered election
laws not for the purpose of securing honest and free elections,
but to serve the political interest of the party in power to which
they belonged. They were never entirely free from suspicion of
acting with partisan bias.
 The close official relationship between the president and
the Secretary of the Interior bred suspicion that elections
served the incumbent Secretary's political interest. The
Secretary of the Interior was directly responsible to the
President and his tenure of office was dependent not only on
the pleasure of the President, but also upon the President's
own continuance in office. This set-up only induced increasing
distrust in the verdict at the polls.
• Statutory Commission

The situation impelled the National

Assembly to propose the creation by
constitutional amendment of a Commission on
Elections composed of a Chairman and two
members to take over the functions of the
Secretary of the Interior relative to elections.
 By constitutional amendment ratified by the Filipino
people in a plebiscite held on June 17, 1940, all functions
heretofore exercised by the Secretary of the Interior relative to
the conduct of elections were transferred to the Commission.
However, as the amendment could not be made effective in
time for the 1940 elections, the National Assembly through
Commonwealth Act No. 607 created a statutory Commission
on Elections, giving thereto the same powers which the
Commission would have under the Constitution. The act
became effective upon its approval on August 22, 1940. The
Commission immediately functioned on September 14, 1940,
and supervised the December 10, 1940 elections.
• Constitutional Commission

The constitutional amendment creating the Commission

was finally approved on December 2, 1940. On June 21, 1941,
the Commonwealth Act No. 657 was enacted reorganizing the
Commission as a constitutional body. The members of the
statutory Commission continued as member of the
constitutional Commission. The subordinate personnel,
records, documents, and property together with its unexpected
balance in the appropriation were likewise transferred to the
newly-organized Commission.
 The Chairman and Members of the Commission
had a term of nine years each - a member being
replaced every three years- except those first
appointed who were given nine, six and three-years
terms, respectively.

The 1973 Constitution enlarged the membership

of the Commission from three to nine but reduced their
term of office from nine to seven years.
Vision:
Empowered, independent and fully
modernized institution ensuring credible
elections in strong partnership with an
enlightened citizenry.
Values Statement:
In pursuit of our mission, we shall be guided
by the highest standard of integrity, honesty,
accountability, impartiality, and transparency. We
are driven by the values of respect, teamwork,
and achievement.
Mission:
We, the guardians of the sovereign will of
the Filipino people commit ourselves to conduct
clean, credible, free, honest, orderly and
modernized electoral exercises and to empower
the electorate toward a vibrant Philippine
democracy.
Nature of the Agency
Services Offered
As one of the constitutional commission that conducted
the elections in the Philippines, COMELEC offers the following
services:
• Application for new registration of voter
• Application for transfer from other city/municipality
• Application for transfer within the city/municipality
• Application for correction of entries, change of name due to
marriage
• Application for inclusion/reinstatements of voter
Rationale
 Since the beginning of Commission on Election, the
registration are made through pen and paper wherein the
voter personally fill up the application form at the office of the
Election Officer in each City/Municipality they resides.
Over the years, the agency has been planning to
improve its services for the benefits of its clientele as well as
the employees of the Commission on Election. One of which
is the Registration system to better serve the people through
faster and economical way of processing registration of data
. Through the application of the laws that will protect the
integrity of data of each voter, the people continue to
innovate the quality of processing registration of data through
online registration system.
Objective
 To develop an online-based
registration system for Commission
on Election that will provide the
agency a faster, effective and
efficient method of processing
information/data.
Specific Objective
1. Improved online registration service. It aims at improving the service to
the voters to reach the goal in a faster way.

2. Reduced waiting time. It aims achieved high quality of service with the
least investment of time.

3. Maintains updated information/data. It aims to provide accurate and the

integrity of information/data.

4. Secure the privacy of information/data. It aims to preserve the value of

personal information/data.

5. Better registration performance. It aims to reach the goal by having

improve operations not sacrificing the quality of the service.
Brief Description of the
Proposed Registration
System
 The proposed COMELEC Registration System will feature the
improvements for the existing registration system for better way of
providing public service through online registration system. The proposed
project aims to give faster results to the service for the benefits of the
client, personnel and as well to the organization. The service will be
automated wherein the client will go directly to the official website of the
Commission on Election to select what service they need and the
registration form will be available for filing up. The commission will evaluate
the client data and will send a verification indicating the day and time the
client will go personally to the office of the commission on election by their
respective City/Municipality to verify the information and pledge personally
that the information they provide was just and correct by affixing their
signature and thumb mark and accompanied by supporting documents
about them required by the commission.
 In general, the proposed registration system
will provide the enhancement of having a great
efficiency of giving the client a better way of
service through the accuracy of registered data
and faster turnaround which will offer consistent
operations for the improved registration system.
 Problems of the existing
Registration System of the
Commission on Election
 The following are the problem areas of the existing
COMELEC Registration System:

1. Processing of data is done using manual data

processing.
2. Validity and accuracy of information is not properly
monitored.
3. Data and information are unsecured.
4. Operations are inconsistent.
5. Long wait at lines.
Scope and Limitations of the
Proposed Registration
System
 The purpose of the study aims to achieve the
following:
1. Design a registration system for the Commission on
Election of Tabaco City which will feature an
enhancement of the existing registration system that will
benefit the client, personnel and as well as the
commission itself.

2. Design a registration system that is readily available

to the user. The user will go directly on the official
website of the Commission on Election for filing up the
forms on the respective services of the Commission.
 3. Plan and design an orderly flow of data and
information throughout the organization for data-sharing
purposes by the clients and personnel.

4. Design a system that is secured by a password wherein

limited authorized personnel only are allowed to access the
main system to prevent any changes in each client data and
information. This is for the security and privacy purposes of the
information of the client.

5. To aid the commission in achieving high-quality output

through the proposed
online registration system through the effort of making the
services well advantageous for the client and the personnel of
the Commission.
 Expected Results of the
Proposed System Expected
Results of the Proposed
System
 At the end of the development period, the system
shall have been to:

Fully implement the developed online registration

system to speed up the registration process of
Commission on Election of Tabaco City through the
enhancement of the services.
Recommendation
 The undersigned highly recommends the approval
of this project proposal.

Ma. Ahlyssa O. Tolentino

Student, BS Accountancy III

Approved by:

Patrick Barreda
Acting Election Officer
PRELIMINARY INVESTIGATION
Introduction
 As a result of this preliminary investigation, I have
planned and designed a much effective way of
processing registration of data by which the client would
not allot much of their time in the office waiting to be
entertained and for the personnel to save their time and
effort while still abiding the laws mandated by the
Government for the commission. With this online
registration system, the security of data is highly
maintained having selected authorized personnel can
access the main system avoiding the changes of
information of each client.
System Request Summary
 Problems with regards to the existing registration system
are the major hindrances in registration of information/data, but
with the use of the proposed online registration system, we can
avoid those problems and produce a reliable result. Only
authorized person can access the main system to prevent
unauthorized changes of information of each client. It will have a
fast confirmation after inputting specific data on the online
registration form indicating the scheduled date and time the
person will personally go the office to pledge that given
information are just and correct though affixing their signature.
Preliminary Investigation
Findings
 The following are the problem areas of the existing
COMELEC Registration System:

1. Data processing is done using manual data processing.

2. Validity and accuracy of information is not properly
monitored.
3. Data and information are unsecured.
4. Operations are inconsistent.
5. Long waiting at queue lines.
The following factors contribute
to the registration system
problems:
• Data processing is done using manual data processing

On the manual data processing, the client will devote more

of their time and effort of accomplishing the necessary
information in the application form and to be entertain one by one
by having an interview by the commissions’ personnel regarding
the important information of the client to be validated if the
information was correct. Through the manual data processing,
the registration and updating of each client information takes time
by looking on different shelves where the documents are located.
• Validity and accuracy of information is not
properly monitored
The validity of data are not properly monitored.
Some information given by the client are incorrect just for
example the months or years a person resides in a
specific residence. Some female clients who is already
married does not give time to make a necessary
correction to update their status and changing their last
name and signature.
• Data and information are unsecured

Through the pen and paper the registration form

where compiled in a folder and placed on a shelves while
waiting for the time of sending the documents on the
main office for back-ups and retrieving purposes. The
documents are considered unsecured wherein if some
fortuitous events occur the documents are in harm.
• Operations are inconsistent

The commission are exercising Satellite registration

wherein the person wishes to register are not properly
informed so waste of time are observed by some clients.
• Long wait at lines

Long waiting time and less number of person

are accommodated in an hour because of having
one machine in each COMELEC office for inputting
of data and verification of information of each
person.
RECOMMENDATION
● The problems identified in the preliminary investigation will
still exist as long as the manual registration system is
used. Problems can also be increased as time goes by
because of the increasing population to be expected. But,
with this system, we can assure all the users can be
accommodated.
● The designed registration is expected to generate reliable
information from the voters according to the different
supported updated documents from each voters.

● The designed registration system is secured as it will be

access by means of a specific user name and password
for each member/user.
.
● The designed registration system is available anytime to
be used by the users.

● The designed registration system have queue date, a

scheduled date and time that applicants will go directly
in the office of Commission on Election to verify the
application and submit other requirements.
TIME AND COST ESTIMATE

0.4 Week/s System Analyst Php 10 000/week Php 40 000

0.2 Week/s Other people Php 5 000/week Php 20 000

TOTAL: Php 50 000

SYSTEM ANALYSIS

ONLINE– BASED
REGISTRATION SYSTEM
ISHIKAWA DIAGRAM
Hesitant to adopt
the new
technology

Processing
of data is
done using
manual data
processing.

Longer process
Lack of interest
in updating
status

Validity and
accuracy of
information is
not properly
monitored.
Errors in data
entry
Unauthorized
changes of
information

Data and
information
are
unsecured.

Traditional
Filing cabinet
Notice of satellite
registration is not
properly
disseminated

Operations
are
inconsistent

Unstable
internet
connections
Having only
1 (one) Machine

Long wait
at lines

Unexpected
number of clients
SYSTEM ANALYSIS

ONLINE– BASED
REGISTRATION SYSTEM
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Application for new registration of voter

Application for transfer from other city/municipality

Application for transfer within the city/municipality

Application for correction of entries, change of name due to marriage

Application for inclusion/reinstatements of voter

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 Republic of the Philippines
COMMISION ON ELECTIONS

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Application for new registration of voter

Application for transfer from other city/municipality

Application for transfer within the city/municipality

Application for correction of entries, change of name due to marriage

Application for inclusion/reinstatements of voter

 REMINDER FOR COMELEC ONLINE REGISTRATION

KINDLY READ FIRST THE INFORMATION BULLETIN BEFORE CLICKING APPLY

.

1. Online application will have a queued date.

A queued date is a specific date wherein the online application must visit the COMMISSION ON
ELECTIONS OFFICE to submit the other requirements. Your queue date will be scheduled atleast three
days after you applied online. Online registrants will be entertained and prioritized on thier queued date.
3. ALLOW SOME MARGIN OF WORK!
Applying online doesn't guarantee you that you are already registered as a voter. You still need to submit
other requirements.
Note: It is advisable to use a Computer or Laptop upon online registration.
Please don't forget to PRINT the registration form for Verification

CLICK TO APPLY
 REMINDER FOR COMELEC ONLINE REGISTRATION

KINDLY READ FIRST THE INFORMATION BULLETIN BEFORE CLICKING APPLY

.

1. Online APPLICANTS will have a queued date.

A queued date is a specific date wherein the online applicants must visit the COMMISSION ON
ELECTIONS OFFICE to submit the other requirements. Your queue date will be scheduled atleast three
days after you applied online. Online registrants will be entertained and prioritized on thier queued date.
3. ALLOW SOME MARGIN OF WORK!
Applying online doesn't guarantee you that you are already registered as a voter. You still need to submit
other requirements.
Note: It is advisable to use a Computer or Laptop upon online registration.
Please don't forget to PRINT the registration form for Verification

CLICK TO APPLY
1. PERSONAL INFORMATION
Please fill-up the following fields correctly. Fields mark with an ( * ) are required.
Last Name *

First Name * Contact No. *

Middle Name Place of Birth*

Suffix Name Email Address *

Gender MALE FEMALE

Civil Status Single Married

I’m not a Robot
Religion * PLEASE SELECT …

Nationality * FILIPINO__________

Birthdate * __/__/____/ (mm/dd/yyyy) NEXT

RESIDENCE/ADDRESS

House No., Street,Barangay, City/ Municipality, Province*

Citizenship *

by Birth Naturalized Acquired

Date of Naturalization/ Reacquisition

(mm/dd/yyyy)
PERIOD OF RESIDENCE
In the City/Mun In the Philippine
No.of Months Years No. of Years

Professsion/ Occupation

TIN
NEXT
1. PERSONAL INFORMATION
Please fill-up the following fields correctly. Fields mark with an ( * ) are required.
Last Name * SANTOS

First Name * MARIA Contact No. * 09081232167

( ex. 0912436587980)

ROSARIO TABACO CITY

Middle Name Place of Birth*
N/A
Suffix Name Email Address * mariasantos75@gmail.com

Gender MALE . FEMALE

I’m not a Robot
Civil Status Single Married
ROMAN CATHOLIC
Religion *

Nationality * FILIPINO_____________ NEXT

Birthdate * 08/19/1990 (mm/dd/yyyy)
RESIDENCE/ADDRESS

House No., Street,Barangay, City/ Municipality, Province*

1209 3rd St. MATAGBAC, TABACO CITY, ALBAY

Citizenship *
FILIPINO

by Birth Naturalized Acquired

Date of Naturalization/ Reacquisition
N/A
(mm/dd/yyyy)
PERIOD OF RESIDENCE
In the City/Mun In the Philippine
No.of Year/s Month/s No. of Years

3 6 29

Professsion/ Occupation TEACHER

TIN
NEXT
123-432-09
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ACCEPTED!
 OATH ROLLED THUMBPRINTS / SPECIMEN SIGNATURES

REGISTRATION TRANSFER
I do solemnly swear that the above statements regarding my
person are true and correct; that I possess all the qualifications and
none of the disqualifications of a voter and that I am not registered
in any precinct or registered in a precinct of another
City/Municipality/District in the Philippines. Further, I give consent
to the processing of the Information stated herein by the
Commission on Elections for registration, election and other LEFT THUMB RIGHT THUMB
purposes as may be provided by law including B.P. Blg. 881, R.A.
No. 8189, R.A. No. 10367 and R.A. 10173 also known as the Data
Privacy Act of 2012.
1.
DATE:
2.

3.
Signature of Applicant
Above Printed Name
NOTE : TO BE ACOMPLISH ON TH
EO / Administering Officer COMMISSION ON ELECTION OFFICE.
(Signature above Printed Name)

NEXT
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SANTOS, MARIA ROSARIO

1209 3rd St. MATAGBAC, TABACO CITY, ALBAY

Aplication No. 0 5 3 6 1 0

Application Office: Tabaco City COMELEC Office

Reference Code : 12091
Queue Date : October 15, 2019
Queue Time : ( 1:00 - 3:00 ) AGREE DISAGREE
 * Press Ctrl + P to print the application form
and click the PRINT BOTTON.

SANTOS, MARIA ROSARIO

1209 3rd St. MATAGBAC, TABACO CITY, ALBAY

Application No.
Application Office: Tabaco City COMELEC
Office
Reference Code : 12091
Queue Date : October 15, 2019
Queue Time : ( 1:00 - 3:00 )
SANTOS, MARIA ROSARIO
1209 3rd St. MATAGBAC, TABACO CITY, ALBAY

You can LOG-IN by using your USERNME and PASSWORD.

USERNAME : 123-678-98

PASSWORD: SANTOS123

NOTE: YOU CAN CHANGE YOUR DESIRED PASSWORD

AGREE
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Application for new registration of voter

Application for transfer from other city/municipality

Application for transfer within the city/municipality

Application for correction of entries, change of name due to marriage

Application for inclusion/reinstatements of voter

Application for transfer from other
city/municipality

NEXT
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Application for transfer from other city/municipality

SANTOS, MARIA ROSARIO
1209 3rd St. MATAGBAC, TABACO CITY, ALBAY
Reference Code : 12091
PRESENT CITY/ MUNICIPALITY REGISTERED:

1209 3rd St. MATAGBAC, TABACO CITY, ALBAY

CITY/ MUNICIPALITY TO TRANSFER

( House No., Street, Barangay, City, Municipality )

REASON TO TRANSFER: PERIOD OF RESIDENCE
Months Years
 LOG-OUT

Application for transfer from other city/municipality

SANTOS, MARIA ROSARIO

1209 3rd St. MATAGBAC, TABACO CITY, ALBAY
Reference Code : 12091

PRESENT CITY/ MUNICIPALITY REGISTERED:

1209 3rd St. MATAGBAC, TABACO CITY, ALBAY

CITY/ MUNICIPALITY TO TRANSFER

MALILIPOT, ALBAY
( House No., Street, Barangay, City, Municipality )
REASON TO TRANSFER: PERIOD OF RESIDENCE
Months Years

CHANGE OF RESIDENCE 6
SUBMIT
 * Press Ctrl + P to print the application form
REQUEST FOR TRANSFER FROM OTHER CITY/MUNICIPALITY
and click the PRINT BOTTON.

SANTOS, MARIA ROSARIO

1209 3rd St. M ATAGBAC, TABACO CITY, ALBAY
Reference Code : 12091 SANTOS, MARIA ROSARIO
1209 3rd St. MATAGBAC, TABACO CITY,
ALBAY
PRESENT CITY/ MUNICIPALITY REGISTERED:
1209 3rd St. MATAGBAC, TABACO CITY, ALBAY
Aplication No.
Application Office: Tabaco City
CITY/ MUNICIPALITY TO TRANSFER
COMELEC Office
MALILIPOT, ALBAY
Reference Code : 12091
( House No., Street, Barangay, City, Municipality ) Queue Date : October 20, 2019
REASON TO TRANSFER: PERIOD OF RESIDENCE Queue Time : ( 8:00 - 11:00 )
Months Years
CHANGE OF RESIDENCE
6
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