Time Management

Skills for Employees

By
Mr V.MUNIRAJU NAIDU,B.TECH,M.TECH,(Ph.D)
ASSOC.PROF, DEPT OF CSE,
NARAYANA ENGINEERING COLLEGE-NELLORE
Session Objectives
You will be able to:
•Eliminate time wasters and avoid
procrastination
•Plan and prioritize effectively
•Define goals and make time-wise decisions
•Avoid procrastination
•Handle emergencies effectively
Session Outline
• Common time wasters
• Planning and prioritizing
• Goals and decision making
• Procrastination
• Communications, interruptions, emergencies
Benefits of Managing Time
• More productivity
• Fewer mistakes
• Less stress
• More time to do a good job
• More success
Common Time Wasters
• Reacting instead of
acting
• Not thinking far enough
ahead
• Inadequate preparation
• Procrastination
Common Time Wasters (cont.)
• Excessive attention to
unimportant details
• Reluctance to ask for
help
• Failure to understand
what needs to be done
• Uncertainty about
expectations
Common Time Wasters (cont.)
• Over-commitment
• Indecision
• Poor organization
• Rushing
Plan Your Time
• Make a daily list
• Make a weekly list
• Make a monthly list
• Make a quarterly or
annual list
• Update your lists as
necessary
Prioritize Your Tasks
• Rank tasks in order of
importance
• Build in time for the
unexpected
• Allow time for thinking and
planning
• Remain flexible
• Realize you won’t finish
everything
• Roll over uncompleted items
and reprioritize
Define Your Goals
• Determine the desired end result
• Set short-term objectives for reaching goals
• Adjust objectives as conditions change
Make Time-Wise Decisions
• Gather all the facts
• Consider the consequences
• Talk it over with someone you trust
• Choose the best available option
• Remember that you can revise your decision
if things don’t work out
Avoid Procrastination
• Break a large job down
into smaller parts
• Do the easy parts first
• Face unpleasant tasks
squarely
• Time yourself
• Reward yourself
• Learn from experience
Manage Interruptions
• Set limits
• Get to the point
• Deal with the issue on the spot
• Stand up
• Conclude the conversation firmly
Control Communications
• Incoming calls
• Voice mail
• Picking up
• Outgoing calls
• E-mail and instant
messaging
Handle Emergencies
• Don’t drop everything
• Spend only as much time as necessary
• Return to your established schedule
• Think about why the emergency occurred
Use Commuting Time
Wisely
• Plan
• Review
Key Points to Remember
• Time is one of your most valuable assets
• To make the best use of your time:
• Plan, prioritize, and define goals
• Make time-wise decisions
• Avoid procrastination
• Capitalize on your prime time
• Handle emergencies effectively
 I NOTICE SOME POINTS IN MY LIFE:
 Don’t Compare with Others
 Prioritize the Goals
 Today is Best Day
 Make a list
 Learn to Say NO
 Try to Improve
 Get Inspired
 Identify your TIME Wasters
 Learn New Topics
 Don’t Bother about Criticism
 Don’t be a Perfectionist always
 Postpone Few Things
 Analyze & Revise
 Spend Time with Family
 Take Care Of your Health