Mj HYPERLINKING

P R E S E N TAT I O N
INTRODUCTION
• Hyperlinks make a presentation non-
linear by connecting it with other slides,
documents and web pages. This guide
demonstrates how to add hyperlinks to
a PowerPoint presentation, so that they
work both on a local computer and
online. You’ll also learn other
PowerPoint tricks, such as linking to a
YouTube video, changing hyperlink color,
configuring navigation and others. 2
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• Whenever you use the Internet, you

use hyperlinks to navigate from one
webpage to another. If you want to
include a web address or email
address in your PowerPoint
presentation, you can choose to format
it as a hyperlink so a person can easily
click it. It's also possible to link to files
and other slides within a presentation.
It's easy to do all of this using two tools:
hyperlinks and action buttons
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• About hyperlinks
• Hyperlinks have two basic parts: the address of the
webpage, email address, or other location they are
linking to, and the display text (which can also be a
picture or shape). For example, the address could be,
and YouTube could be the display text. In some cases,
the display text might be the same as the address.
When you're creating a hyperlink in PowerPoint, you'll
be able to choose both the address and the display
text or image.
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1. To insert hyperlink
2. Right-click the selected text or image, then click Hyperlink.

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The Insert Hyperlink dialog box
will open. You can also get to this
dialog box from the Insert tab by
clicking Hyperlink.

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If you selected text, the words will
appear in the Text to display field
at the top. You can change this
text if you want.
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Type the address you want to link to in the Address field.
Click OK. The text or image you selected will now be a
hyperlink to the web address.

Template Editing Instruction

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To insert a hyperlink to an email address:

Right-click the selected text or image, then

click Hyperlink.
The Insert Hyperlink dialog box will open.
On the left side of the dialog box, click Email Address.

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Type the email address you want to connect
to in the Email Address box, then click OK.

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PowerPoint often recognizes email and web FR
addresses as you type and will format them as
hyperlinks automatically after you press
the Enter key or spacebar.

To open and test a hyperlink

After you create a hyperlink, you
should test it. Right-click the hyperlink, then
click Open Hyperlink.
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 More hyperlinks FR

In PowerPoint, you can use hyperlinks to link to

resources that are not online. To create a quick way
to refer to another slide in your presentation, you
can create a hyperlink to that slide. If you need to
access a file stored on your computer, you can
create a hyperlink to it. Additionally, PowerPoint
allows you to format pictures and shapes as
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To insert a hyperlink to
another slide:

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Right-click the selected text or image,
then click Hyperlink.
The Insert Hyperlink dialog box will
appear.
On the left side of the dialog box,
click Place in this Document.

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 A list of the other slides in your presentation FR
will appear. Click the name of the slide you
want to link to.

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 Click OK. The text or image will now be a FR
hyperlink to the slide you selected.

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 To insert a hyperlink to another file: FR
Right-click the selected text or image, then
click Hyperlink. The Insert Hyperlink dialog box
will appear.
On the left side of the dialog box, click Existing
File or Webpage.
Click the drop-down arrow to browse for your
file.
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Select the desired file.

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 Click OK. The text or image will now be a FR
hyperlink to the file you selected.

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If you plan on displaying your presentation on a different computer than you used to
create it, your hyperlink to another file may not work. Make sure you have a copy of the
linked file on the computer you are using to present, and always test hyperlinks before
giving a presentation.

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Using shapes and pictures as hyperlinks
Sometimes you might want to to
format objects—including shapes, text boxes,
and pictures—as hyperlinks. This is especially
helpful if you want the object to act like
a button. To do this, right-click the desired
object and select Hyperlink from the menu
that appears. Click the object during the
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 Inserting action buttons FR
Another tool you can use to connect to a webpage, file, email
address, or slide is called an action button. Action buttons are built-
in button shapes you can add to a presentation and set to link to
another slide, play a sound, or perform a similar action. When
someone clicks or moves over the button, the selected action will
occur. Action buttons can do many of the same things as hyperlinks.
Their easy-to-understand style makes them especially useful for self-
running presentations at booths and kiosks.
You can insert action buttons on one slide at a time, or you can insert
an action button that will show up on every slide. The second option
can be useful if you want every slide to link back to a specific slide,
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like the title page or table of contents. 27
 To insert an action button on one slide: FR

Click the Insert tab.

Click the Shapes command in the
Illustrations group. A drop-down
menu will appear with the action
buttons located at the very bottom.
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Select the desired action button.
Insert the button onto the slide by clicking the desired
location. The Action Settings dialog box will appear.
Select the Mouse Click or Mouse Over tab. Selecting
the Mouse Click tab means the action button will
perform its action only when clicked. Selecting
the Mouse Over tab will make the action button
perform its action when you move the mouse over it.

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 In the Action on click section, select Hyperlink FR
to: then click the drop-down arrow and choose
an option from the menu.

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 Check the Play Sound box if you FR

want a sound to play when the

action button is clicked. Select a
sound from the drop-down menu, or
select Other sound to use a sound
file on your computer.

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Click OK.

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 To insert an action button on all slides: FR

Click the View tab.

In the Master Views group, click the Slide
Master command. A blank slide in the style of
your presentation will appear. Don't worry about
changing anything else.

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 Go to the Insert tab, and FR
follow the instructions above to
insert an action button.
Return to the Slide Master tab,
and click Close Master View.
The new action button will now
be on every slide.
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To edit, move, or delete an
action button inserted this
way, click the View tab,
then Slide Master.
Click Close Master
View after making the
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desired changes. 40