IREPS

Indian Railways E-Procurement System (IREPS)

 Why ireps
• Manual Work prone to errors
• Tender documents are very bulky
• Tender form purchase, dropping etc in physical form takes lot of time
and can be done only in office hours.
• Electronic format is transparent, instant, less time and labour
consuming, system check is possible and can be done 24 x 7
 Steps towards e tendering
• 2008-09 Downloadable tender form was made compulsory. Cost of
tender form was to be submitted as separate instrument.
• 2010 stores e tendering started.
• 2016 Works e tender was started.
• Now all tenders are to be done through ireps hosted and managed by
CRIS.
 Prerequisites Vendor
• Vendors need to have valid Class III Digital Signature Certificate with
Firm‟s Name issued by licensed Certifying Authorities for registration
with IREPS.
• They also need to have a computer with Internet browser (IE 6 to IE 9)
and Internet connectivity. Without valid Digital Signature Certificate,
User ID and Password, vendor cannot participate in E-tenders.
• Vendor must open " New Vendors" link from Home page and fill login
registration form to obtain User ID and password for future use and
direct participation in E-tenders.
• It takes 3 clear days to generate login id and pwd
 Prerequisites Railway
• CRIS has created various department under each Railway/Division as
per Railways organisation structure.
• Every department shall have an admin who will do all admin function
for ireps.
• Admin shall have a DSC and a DEC (in two copies).
• Admin shall get himself registered as admin with CRIS by sending a
authorisation letter from head of the office (PCE/DRM/Director).
• Admin can create his organisation in ireps on his own.
• Finance also need to register on ireps with DSC.
 Features
• All types of tenders can be created in ireps.
• SOR can be uploaded.
• Eligibility criteria can be uploaded.
• General and Special conditions can be uploaded.
• Drawings and Documents (pdf only) can be uploaded.
• Date and time of opening can be set.
• System calculates EMD itself.
• Vendor can be tagged
• Uploaded tender is encypted to make it secure. It need to be decrypted to
download.
 Features
• Vendor has to pay Cost of tender form and EMD through payment
portal. No paper instrument is allowed.
• Vendor has to upload pdf docs wherever demanded by Railway.
• Vendor can also upload all other documents which he wants Railways
to see.
• Vendor can fill their rate and upload.
• The rates can be changed till closing time.
• Last updated rates are valid.
 Features
• Tender can be opened online anytime after opening date and time by
two officials.
• DSC and DEC will be required to open a tender.
• Once opened comparative statement is generated by system.
• Payment reports are generated.
• Briefing Note blank format is also generated.
 Future Plan
• Vetting of Briefing Note on system.
• TC minutes preparation and signatures on system.
• Issue of LOA through system.
Tender Opening on ireps