Business Letter Format

Block Format: Business Letter

Date- Day month Year

Ref.No.

Mr./Mrs./Ms./Dr. Full name of recipient.

Title/Position of Recipient.
Company Name
Address Line 1
Address Line 2

Dear Ms./Mrs./Mr. Last Name:

Subject: Title of Subject

Body Paragraph 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
............................................................................
Body Paragraph 2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
............................................................................
Body Paragraph 3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
............................................................................

Closing (Sincerely...),
Signature
Your Name (Printed)
Your Title

Enclosures (2)
Typist Initials.
[Date]

Vice President(Marketing)
ABC COMPANY Ltd
Bandra West
Mumbai
Maharashtra.

Respected Sir,

As you know, I am very happy to work and contribute to ABC Company.

Allow me to mention an opportunity I see for greater profits.

I'm confident that you will agree that my efforts as your senior salesman have
been successful to to our organization. My sales-in dollars for the past year was
roughly Rs.42.5 lakhs which far surpassed the Rs.25 lakhs goal we anticipated at
our year-end meeting twelve months ago.

I would like you to know that I believe I can be of even more benefit to you and our
organization as your Assistant Sales Manager.

Having had four years of experience in selling our computer software, I have
gained a clear idea as to what our customers' needs are and how we can meet
them. I know how we can increase sales dramatically and I can gear our sales
team to do precisely that. As your Sales Manager, I truly believe that we can
achieve in excess of Rs.10,000,000 in sales by the year 2012.
I understand that you are a very busy person. I will thus be delighted to meet with
you at any time you please to discuss my request.

Cordially,

(sign.)
Sahil Gupta
 [Date]

Vice President(Marketing)
ABC COMPANY Ltd
Bandra West
Mumbai
Maharashtra.

Respected Sir,

As you know, I am very happy to work and contribute to ABC Company.

Allow me to mention an opportunity I see for greater profits.

I'm confident that you will agree that my efforts as your senior salesman have
been successful to to our organization. My sales-in dollars for the past year was
roughly Rs.42.5 lakhs which far surpassed the Rs.25 lakhs goal we anticipated at
our year-end meeting twelve months ago.

I would like you to know that I believe I can be of even more benefit to you and our
organization as your Assistant Sales Manager.

Having had four years of experience in selling our computer software, I have
gained a clear idea as to what our customers' needs are and how we can meet
them. I know how we can increase sales dramatically and I can gear our sales
team to do precisely that. As your Sales Manager, I truly believe that we can
achieve in excess of Rs.10,000,000 in sales by the year 2012.
I understand that you are a very busy person. I will thus be delighted to meet with
you at any time you please to discuss my request.

Cordially,

(sign.)
Sahil Gupta
Sahil Gupta
Senior Sales Person
ABC COMANY Ltd.
Bandra West
Mumbai

Sub: Request for promotion.

Dear Sahil,

Congratulations!

The management has decided to promote you as Assistant Manager(Sales) in

the Marketing section.You shall be eligible for the salary and perks
commensurate with your new designation w.e.f the next salary period.

Hope you shall excel yourself and prove an asset in this position too.

Yours very truly,

Vinod Kumar
Vice President-Marketing
ABC Company Ltd.
Date

Ref. No

Head, Sales Department

XYZ Company Ltd.
Industrial Area -A
Gurgaon West
Haryana

Sir,

We are interested in lubrication materials for A52 compressors used in refrigeration

manufacturing. We would greatly appreciate receiving any information, brochures and
price lists you may have to learn more about your products. Please send such materials
to:
Attention: Tony Montana
WareSoft Industries
1242A Yonge Street
Toronto, Ontario
L4D 4F2

I thank you in advance and look forward to studying the materials you send me.

Sincerely,

Tony Montana
(Head-Purchases)
Waresoft Industries.
Date

Tom Atkinson
COMANY Inc.
14 Edith Street,
Hackney West,

Dear Tom Atkinson

I was pleased to receive and examine your proposal of

June 10. Thank you for your interest in rendering
cleaning services at our construction sites.
I regret, however, that we are unable to accept your
proposal. Although I find the services outlined in your
proposal to be of high quality, we are currently under
two-year contract with Jerry's Disposal for similar
services.
After the contract expires, however, we will be pleased
to discuss the possibility of doing business in the future.

Thanks again for your proposal. I do appreciate your

time and effort and wish you the best in the future.

Sincerely,

Tony Montana
Head, Purchase
KYZ Company Ltd
New York.
Richard Anderson
1234, West 67 Street,
Carlisle, MA 01741,
(123)-456 7890.

1 January 2009

Justin Holloway
XYZ Software Inc.,
1234 Archer Road,
Gainesville, Fl 32607,
(352)-555 1635.

Dear Mr. Justin,

I am sending this resume cover letter to apply for the position of programmer advertised in Employment Express. As
demanded, I am attaching a completed job application, my resume, my certification and three references.
This is a very interesting opportunity for me and I feel that my educational background and string technical
experience will make me a very suitable candidate for this position. My key strengths that meet the requirements of
the specified position include:
•I continuously struggle for excellence.
•I have successfully designed, supported, and developed live use applications.
•I offer excellent contributions to customer service for all customers.
I have complete knowledge of the full software development life cycle with a BS degree in computer programming.
Also possess experience in learning and excelling at latest technologies as needed.
If you want further information on my experience please see my resume.
You can call me at any time; I am reachable via my cell phone, (123)-456 7890. I further hope to discuss with you
about this employment opportunity. Thank you for your time and consideration.
Sincerely,
(Signature)
Richard Anderson.
Enclosure Resume.