MS Word in daily life

CA B. ARUNKUMAR, B.COM., F.C.A., DITL., DISA., FAFD.,

I went for an early Lunch
with @actorvijeysetupathi
to @kfcmylapore in my new
@bmw at 12.30pm

2
History & Versions
 The first version of Microsoft Word was developed by Charles
Simonyi and Richard Brodie, former Xerox programmers
hired byBill Gates and Paul Allen in 1981.
 Both programmers worked on Xerox Bravo, the
first WYSIWYG (What You See Is What You Get) word processor.
 The first Word version, Word 1.0, was released in October 1983
for Xenix and MS-DOS; it was followed by four very similar
versions that were not very successful.
 The first Windows version was released in 1989, with a slightly
improved interface.
 When Windows 3.0 was released in 1990, Word became a huge
commercial success.
History & Versions
 Word for Windows 1.0 was followed by Word 2.0 in 1991 and
Word 6.0 in 1993.
 Then it was renamed to Word 95 and Word 97, Word 2000 and
Word for Office XP (to follow Windows commercial names).
 With the release of Word 2003, the numbering was again year-
based. Since then, Windows versions include
 Word 2007,
 Word 2010,
 Word 2013,
 Word 2016, and most recently, Word for Office 365.
MS Word in daily life
 Resume  Templates
 Letters  Business cards
 Application  Calendar
 Forms  Reports
 Brouchers  E - books
 News letter

Microsoft word
# is powerful, proven and professional application software
# is the easiest word processing program developed by Microsoft Inc.
# to create personal, educational and workplace documents
MS Word in daily life
MS EXCEL
 is used to conduct calculation,
research, data visualization in
charts, data management, data
analytics.
 is based on an electronic
spreadsheet in which you can use
various mathematical and logical
formulas.
MS WORD
 is used to create various types of
official documents that you can
print and publish
 it contains default document, like
a paper is used to type and write
whatever you want
 can use cursor position and
features to format and align your
document professionally
 top 10 professional and personal uses of Microsoft Word

1. Business and workplace use of 6. You can create books, articles, and newsletters.
Microsoft Word. 7. Used to create edit, transcribe, and convert PDF
2. MS word uses in Education. documents.
8. You can start an offline/online business after
3. Home based uses of Microsoft Word
learning the Microsoft word.
4. Microsoft Word helps you to get a job 9. Collaborate with team members anytime and from
5. Help to create resumes, notes, and anywhere
assignments 10. You can use Microsoft Word to teach student
BUSINESS AND PROFESSIONAL USES OF MS
Word
BUSINESS
 Using Word for Letters and
Mailings
 Using Word to Create Documents
and Forms
 Using Word to Produce
Promotional Materials
 Using Word to Build Branding
PROFESSION
 Uses of MS Word: Resumes
 Writing Reports and Publishing
PDFs
 Memos and Forms
 Uses of Microsoft Word:
Collaboration
 Integration With Other Office
Programs
MS Word File Formats
Legacy filename extensions denote binary Microsoft Word formatting that
became outdated with the release of Microsoft Office 2007. Although the latest
version of Microsoft Word can still open them, they are no longer developed.
Legacy filename extensions include

 .doc – Legacy Word document; Microsoft Office refers

to them as "Microsoft Word 97 – 2003 Document"
 .dot – Legacy Word templates; officially designated
"Microsoft Word 97 – 2003 Template"
 .wbk – Legacy Word document backup; referred as
"Microsoft Word Backup Document"
MS Word File Formats
OOXML Office Open XML (OOXML) format was introduced with Microsoft Office
2007 and became the default format of Microsoft Word ever since. Pertaining
file extensions include:
 .docx – Word document
 .docm – Word macro-enabled document; same as docx,
but may contain macros and scripts
 .dotx – Word template
 .dotm – Word macro-enabled template; same as dotx,
but may contain macros and scripts
 .docb – Word binary document introduced in Microsoft
Office 2007
MS Word File Formats
Scripts:

Scripting is a programming language in

which the programs that are created are
a collection of commands that are
inferred and then executed one after
another. To add scripts within Microsoft
Word, you must use the Microsoft
Script Editor (MSE) add-on.
MS Word File Formats
Other Formats

.rtf Rich Text Format RTF controls the representation and formatting of a document, both on the
screen and in print. When they use the .rtf file format, documents created
under different operating systems and with different software applications
can be transferred between those operating systems and applications.

.txt Plain Text When users save a document as a .txt file, the document loses all
formatting.

.xml Word XML Document The XML file format supported in Word 2019, Word 2016, Word 2013,
Word 2010, and Office Word 2007 (Open XML).
XPS Document XML Paper Specification, a file format that preserves document
.xp formatting and enables file sharing. When the XPS file is viewed online or
s printed, it keeps exactly the format that users intended, and the data in
the file cannot be easily changed.
Layout of MS Word Screen
MS Word - Tricks

Single Click Double Click Triple Click

Word Entire Entire

Selection Sentence Paragraph
Selection. Selection Video provides a powerful way to help you prove your
point. When you click Online Video, you can paste in
Video provides a powerful way the embed code for the video you want to add. You

word
can also type a keyword to search online for the video
to help you prove your point. that best fits your document. To make your document
look professionally produced, Word provides header,
footer, cover page, and text box designs that
complement each other. For example, you can add a
matching cover page, header, and sidebar. Click Insert
and then choose the elements you want from the
different galleries.
MS Word – Error Messages
MS Word - Tricks

---
___
===
~~~
***
MS Word - Tricks

 Insert Screen Shot Password

Protected
Insert Tab
Screen Shot Save as
Tools
General
Options
MS Word - Tricks

 Insert table Special Symbol

(C)
+ & (= / tab) & (R)
Enter
TM
Alt Number pad
keys
MS Word – Short Cut Keys

 Ctrl + Enter : Insert page break

 Shift + Enter : Insert Line Break
 F4 : Repeat your last command
 Ctrl + F6 : Cycle through your open Word docs
 F5 : Go to a page, section, line, & more
 Alt + Shift + Left/right arrow key : Create headings
 F12 : Save as
 Ctrl + E : Center text
 Ctrl + F9 : Open Formula for Calculation {= +} & Pop up
Menu
Insert Table Formulas in Word:
Instructions
 To insert table formulas in Word, click into the table cell where you want
to display the answer to be formula.
 Click the “Layout” tab of the “Table Tools” contextual tab in the Ribbon.
 Click the “Formula” button in the “Data” group to open the “Formula”
dialog box.
 If necessary, click into the “Formula:” text box and enter the desired
formula.
 To format the display of the number, if desired, use the “Number
format:” drop-down.
 To select a function to add to the formula in the “Formula:” text box, if
needed, use the “Paste function:” drop-down.
 Click the “OK” button to insert the formula field into the selected cell.
Insert Table Formulas in Word:
Instructions
A B C
1 A1 B1 C1
2 A2 B2 C2
3 A3 B3 C3
MS Word - Tabs, Indents, Line Breaks, and
Tables to Edit Word Resumes
MS Word - Tabs, Indents, Line Breaks, and
Tables to Edit Word Resumes
MS Word – Mail Merge

Prepare with Template

Ready with the Data base (in Excel
or Access)
Mailings Tab
Follow 6 of 6 steps to complete
mail merge in Step by Step
MS Word – Section Break

Section Break
–>Layout -> Breaks -> Section
Breaks
Column
Page Borders – Whole Document
/Sections
- Different Paper Size, Orientations,
MS Word – Section Break

 Different Headers / Footer

 Different Page Count for Sections
MS Word – Document MAP /
Navigation

Formatting Preparing
Same Table of Word Index Arrangements
Instances Contents
MS Word – Link

Internal Link
- Add Book Mark the Link
- Add Hyper Link to Book Mark
External Link
- As an Object
- As a Result
MS Word – External Object Link

Step 4: Under
Step 2: Go to paste
your word options,
Step 1: Copy document select "link
Step 3: Right
the excel where you with source
click
cell. want to formatting"
paste the or "link and
reference. merge
formatting"
MS Word – Fillable Formats

 Enable Developer Tab. Open Microsoft Word,

then go to the File Tab > Options > Customize
Ribbon > check the Developer Tab in the right
column > Click OK.
 Insert a Control
 Edit Filler Text.
 Customize Content Controls
MS Word – Glossary

 Opening PDF Files

 Go to Special
 Removing Section Break
 Edit Protection.
 Remove Formatting
 Default Font