Effective CVs

and
Applications
Effective Applications
 Finding out about jobs
 Application Forms
 Cover Letters
 Preparing CVs
 Online Applications
 Useful sources of information
Starting point
 Purpose of a CV is to get an inteview
 Use the following checklist every time you
complete an application form
1:Identify employer needs
 Put yourself in the employer shoes
 What are they looking for?

2:Match yourself to these needs

 What particular skills do you have that are relevant
to the position?
Employer’s Perspective
 Find out about the candidate
 What contribution can she make?
 Why is she interested in this job/company?
 Does she understand what the job entails?
 Does she have the relevant qualifications?
 Does she have the right mix of skills?
 Is it worth my time interviewing her?
 Mengetahui tentang calon
 Kontribusi apa yang dapat ia membuat?
 Mengapa dia tertarik pada pekerjaan/perusahaan ini?
 Apakah ia mengerti apa yang memerlukan pekerjaan?
 Apakah dia memiliki kualifikasi yang relevan?
 Apakah dia memiliki campuran yang tepat keterampilan?
 Adalah layak waktu saya mewawancarai dia?

 What do Employers really look for?
Irish Employer survey July 2003
84 Companies in all sectors –business, finance, education, the arts, retail, tourism
Most Important Factors in Recruitment:
1. Enthusiasm for position
2. Personality
3. Transferable skills
4. Potential for advancement
5. Good Academic record
6. Relevant Work Experience
7. Specialist Subject Knowledge
8. Personal Interests
9. Any other work experience
 Irlandia majikan survei Juli 2003
 84 perusahaan di semua sektor-bisnis, keuangan, pendidikan, seni, ritel,pariwisata
 Faktor paling penting dalam perekrutan:
 Antusiasme untuk posisi
 Kepribadian
 Keterampilan dipindahtangankan
 Potensi untuk kemajuan
 Catatan akademik yang baik
 Pengalaman kerja yang relevan
 Pengetahuan dalam bidang spesialis
 Kepentingan pribadi
Before Applying
 Research the Company
 Company literature, websites, directories
 Analyse job descriptions
 Research Yourself
 Review experience and career interests
 What is relevant to this particular job
 What evidence will I provide
 Do online personality test – Type Indicator
 Research Careers
 Check out similar or related jobs
Questions to ask yourself
 What sort of person is the organisation
looking for?
 What knowledge, experience, skills are
required to fill this role?
 What past experience do I have that
demonstrate these competencies?
 Provide evidence to match the key
competencies
Matching Skills to Requirements
Employer needs Your evidence
Communication Presentation to class
Team work Example from Coop
Leadership Class cap, Committee
Initiative Fundraising for charity
Customer Care Working in Store
IT Designed website
Commercial awareness Business pages
Reasons for Rejection of CV
 Too much/too little information
 Irrelevant Information
 Poor presentation
 Spelling mistakes
 Not targeted to position
 No personality or enthusiasm
Tips for preparing CVs
 Restrict it to 2 pages, no fancy cover
 Customise CV to reflect job requirements
 Start with the most recent/relevant information
 Allocate space in accordance with the importance of
the information
 Emphasise the most relevant details
 Use headings and bullet points
 Highlight skills and responsibilities
 Make it look good – plain font
 Check spelling and grammar
 Send it with a decent cover letter
 Standard CV
 Personal Details
 Name, Address, Tel No, Email address
 Education
 Start with most recent
 Dates, Name of college, Course Title,Thesis title, Core
subjects, results (if impressive)
 Provide details of research projects
 Work Experience
 Start with most recent or relevant
 Separate relevant and other experience
 Provide job title and name of organisation
 Highlight responsibilities and achievements
 Include unpaid work
Standard CVs (cont)
 Competencies
 Identify key competencies required for position
 Provide relevant evidence from previous experience
 Skills Profile
 Computing – be specific, name packages
 Languages – what level
 Driving Licence
 Interests
 Provide evidence of balanced individual
 Focus on achievements
 Referees
 Normally 2 referees required: one academic, one work
 Seek permission in advance and provide information
Open-ended Questions
 Questions about yourself
 Describe yourself
 Strengths and weakness
 Describe key events in your life
 Questions about job/career
 What skills, experiences do you bring?
 Why are you suited to a career in …
 What other careers are you considering?
 Questions about the future
 Where do you see yourself in 5/10 years time?
Competency-based questions
 Company identifies key skills required for job
 Designs questions to elicit evidence of skills
 Emphasis on past behaviour as predictor of success
 Teamwork: Describe a team project you worked on. What problems
arose? How did you deal with them?
 Communication skills: Describe situation when you had to persuade
others to support your view.
 Interpersonal skills: What kinds of people do you find it difficult to work
with? How do you handle those situations?
 Self-directed: Give an example of a situation when you had to go beyond
the call of duty to get something done.
 Problem-solving: Tell us about an error you made and what you
learned
How to answer
 Be clear about what the questions mean
 What do they want to know and why?
 Be clear about what you did if asked a
complex question.
 Keep answers concise & to the point
 Try to give different examples to answer
different questions
 Try to give recent examples
 PLAN OF A
LETTER OF APPLICATION

1)Reference to source

2) Details of educational qualifications/employment

3) Details of educational qualifications/employment

4) Enclosures (CV, photocopies of qualifications,

testimonials)

5) Availability for interview/hope for future contact

 1) REFERENCE TO SOURCE
examples:
1. I am writing to apply for the post of
secretary as advertised in The Daily Mirror
on 8th May.
2. I understand from Mr West, one of your
suppliers, that there is a vacancy in your
company for a European Sales Manager.
3. The job centre in Liverpool informs me that
you are looking for a trainee Export
Executive for your European Department.
 2) DETAIL OF EDUCATIONAL
QUALIFICATIONS/EMPLOYMENT
examples:
1. I graduated from the University of
Macerata with a degree in Economics and
Business studies three years ago.
2. From my attached CV you will see that I
obtained a diploma in accountancy.
3. In addition to the diploma I am just
finishing, I have a certificate in computer
programming.
4. Two months ago I obtained a Master in
European Commerce from Reading
Business College. I also possess a
certificate in keyboarding skills.
5. I have been a statistician for John Taylor
Plc for three years, where I am responsible
for the marketing research unit.
6. Since taking my degree in Foreign
Languages, I have been working as
European Sales Representative for United
Foods, with particular responsibility for
Spain and Italy.
 3) REFERENCE TO
WORK EXPERIENCE/SKILLS
examples:
1. My duties included translating documents
and organising conferences as well as the
usual secretarial duties.
2. I was employed as a shorthand typist in the
marketing department of Crystal Plc before
leaving work to start a family.
3. I have a good knowledge of accountancy
and book-keeping and I am familiar with
computers.
 4) ENCLOSURES
examples:
1. I am enclosing a testimonial from the General
Manager of United Foods Plc in Edinburgh.
2. Copies of my qualifications and two
testimonials are enclosed.
3. Please find attached an up-to-date CV and a
passport-sized photograph, as requested.
4. I enclose a full CV with details of two
referees.
AVAILABILITY FOR INTERVIEW/HOPE FOR
FUTURE CONTACTLABILITY

1. I would be pleased to attend an interview at your

convenience.
2. I am available for interview Monday to Friday during
business hours. You can reach me on 0733 999999 or at
my e-mail address faber@power.co.uk
3. I sincerely hope you will consider my application
favourably and I look forward to an early reply from you.
4. I look forward to hearing from you.
IMMEDIATE NEEDS

 A developing private hospital invites you to fill

the following position:
 doctor
 nurse
 pharmacist
 hospital administrator
 Facilities available:
 Housing, lunch, health care,and
transportation
 Each employee will work undeer contract for
at least 2 year’s time.
Requirements:
 S1 or higher medicine faculty graduates from

reputable university (a)

 Nursing faculty (S1) or academy graduates (D3) b

 Pharmacy faculty or academy graduates (D3) (c)

 Hospital management department graduates (d)

 Has minimum 2 years experience in the working field

(a and d)
 Working experience not essential (b)

 Max 27 years of page.

 Get used to working under hectic and emergency

cicumstances.
 Not colour blind
If you think you are qualified, please
send your application, cv, latest photo,
expected salary and indicate the
position code on the upper left of
envelope, not later than 14 days to: PO
BOX 4879 JKS.
Contoh:
Semarang, January 4rd 2003
Dear sir,

With reference to your advertisement. I would like to be

condiseres for the post of Pharmacist, as it appeared in The
Nine Months News dated January 1st 2003.

I am 21 years old and have just graduated from Pelita

Pharmacy Academy, Semarang, with merit. I am literate in
computer and can speak English fluently as well.

I have permission to give the nam of following gentleman as

reference: Mr. Kuniawan, Apt, Principal of Pharmacy Academy
Semarang.

I am waiting the opportunity of personal interview.

Best regards,
Lidys Hernita
 Curriculum Vitae

 Personal Details
Full Name
Sex
Place, Date of Birth
Nationality
Marital Status
Height, Weight
Health
Religion
Address
Mobile Phone
E-mail
Educational Background
Course & Education
Qualifications
 Accounting & Administration Skills (Journal Printing & Calculation, Ledger, Petty Cash Payroll & Calculation, Inventory
Controls, Project Data Updating, Teller, Salary Caldulation).
 Computer Literate (MS Word, MS Excel, MS Power Point, MS Access, MS Outlook).
 Internet Literate.
 Latar belakang pendidikan
 Lapangan & pendidikan
 Kualifikasi
 Akuntansi & keterampilan administrasi (jurnal Percetakan & perhitungan, Ledger, kas kecil penggajian & perhitungan, i
nventarisasi kontrol, proyek Data memperbarui, Teller, gaji Caldulation).
 Keahlian menguasai komputer (MS Word, MS Excel, MS Power Point, MS Access, MS Outlook).
 Melek internet.
Working Experience
 Working at

 Period

Purpose
Position : Permanently working
 Pengalaman jabatan

 Bekerja di

 Periode tujuan posisi: Permanen bekerja