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Project Communication
Communication Strategy
Goal: To raise awareness in the
organization about your project’s mission,
strategy, and goals, providing the basis
for a stakeholder call-to-action.
Communication
Communication Matrix
A working document which contains
more detail about each planned
communication activity for your project.
Effective and constant project communication is an essential factor for the success of the <Project>. Productive
communication means to address the right information to the right people at the right time.
Project Meetings
Responsible for Recipients of Meeting
Meeting Frequency Content of Meeting Participants
Invitation Meeting Minutes Minutes
Steering Monthly Strategic / High level - Steering Committee - <Client> - Project - Steering Committee
Committee Update; Members from <Client>, Project Management Members
(2h)
Meeting including SAP Manager Office
Request for Strategic
Approval representatives as required
and requested
Program & Project Weekly Update / Progress; - Project Managers (<Client>, - Project -Project - Meeting invitees
Mgmt. SAP) Manager Management Office -Project Manager
(1h) Verify direction
Meeting - Risk Management(<Client>) (SAP) (<Client>, SAP)
Project monitoring and
progress tracking - Quality Assurance (<Client>) - (Project
Issue resolution - OCM (<Client>) Management
Office)
Escalation
management
Regular Team Every 2 Update status/ - Project Leads - Project Leads - Assigned team - Meeting invitees
Meeting weeks Progress of each track: member
- Project Team - Project Manager
Status, next steps (<Client>, SAP)
Critical Issues
Latest Info
Open issues
Individual Depending Detailed Status - Project Leads - Project Lead - Meeting invitees
Meetings for on action Next Steps - Action Point Responsible - Project Manager
action points point time Degree of WBS (<Client>, SAP)
responsible
frame completion
Critical Issues
Risks
Steering Committee
Project Sponsor
Escalation in line with the
defined Change Request
Procedures
Project Team
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