Mirasol

Events and Management Services

San Jose, Jaen, Nueva Ecija
Email: pcynel22@gmail.com
Contact no. 09056474019

Mirasol
Events and Management Services
Tagline: “Where tasteful creations begin”
Address: San Jose, Jaen, Nueva Ecija
Email: pcynel22@gmail.com
Contact no. 09056474019
 Mirasol Events Management Services is a full service
events planning, coordination, consultation and
management company. We make it priority to understand
our client’s objectives to provide them a unique and
memorable event.
The company caters the following services:
 Personal Events
 Cultural Events
 Organizational Events
 Leisure Events
 Mirasol Event Management Services will
provide you excellent services by meeting
and exceeding the expectations and
satisfactions of our clients in affordable
rates.
 To be the leading event management
provider by consistently providing
outstanding service with the used of
effective strategies, innovative ideas and
professional expertise to exceed clients’
expectation.
 From start to finish, we are dedicated to
plan and implement a satisfying event
experience to meet and exceed our client’s
expectation.
January 13, 2018

We, Mirasol Events and Management Services organizers, an event company

would like to present our proposal for the upcoming JS Prom to your school, Putlod-
San Jose National High School on February 22, 2018, 5:30 pm- 2:00 am. We would
like to suggest to have Masquerade for the theme of the said event. Also, we are
suggesting to have photo booth in the event. We will assure you to give you a well
organize and fulfilling event experience.

For more information, we would be glad to arrange a meeting with you at

your most convenient schedule or you can reach us through our contact details
(mobile number: 09056474019 / e-mail: mirasolems@gmail.com)

We are looking forward to being partner with you.

Sincerely yours,
Princess Cynel P. Padre
Owner, Mirasol Events Management Services
 5:30 pm- 6:30 pm Arrival of guest/ Registration........... Junior and Senior students
 6:30 pm- 6:35 pm Doxology..................................... Junior students
 6:35 pm- 7:00 pm Welcome remarks.......................... Mrs. Editha P. Mendoza
 7:00 pm- 7:25 pm Cotillion de honor..........................Junior and senior students
 7:25 pm- 7:35 pm Introduction of guest speaker............. Mr. Ronnel Esquivel
 7:35 pm- 8:00 pm Message.................................... ..Ms. Romina G. Navalta
 8:00 pm- 9:00 pm Dinner
 9:00 pm- 9:15 pm Turn over of the key of responsibility..... Senior student
 9:15 pm- 9:25 pm Speech acceptance..........................Junior student
 9:25 pm- 9:40 pm Candle Lighting Ceremony..................Juniors and Seniors
 9:15 pm- 9:25 pm Intermission number......................... Junior students
 9:25 pm- 10:00 pm Crowning of the Prom Queen and King…. Junior/Senior student
 10:00 pm- 10:20 pm Closing remarks.............................. Mrs. Josephine Santos
 10:20pm- 11:00 pm Snacks
 11:00pm- 2:00 am Dance
EXIT

Spea
Stage Spea
ker ker

Buffet Buffet
Table Table

Sweet
heart
Table
E
C
N
A
R
T
N
E
Snacks
Nachos
Soft drinks in can

Dinner
Main Course
Chicken ala King
Rice
Japanese style corn soup
Potato, goat’s cheese and spring onion pies
Bottled Iced tea and bottled water
Nachos

Soft drinks
 Chicken ala King

Japanese style
corn soup

Potato, goat’s cheese

and spring onion pies
Bottled Iced Tea Bottled Water
 ITEMS BUDGET
Food and Beverages P 45, 000
Catering Services:
• Round tables (P50x6=300) P 300
• Long tables(P100x6=600) P 600
• Chairs(P10x200=2, 000) P 2,000
• Venue Set-up with Sound
System and lights (P8, 000) P 10, 000
• Decorations (Flowers, Balloons
and others) P 10, 600
• Photo booth (P5, 000) P 5, 000
• Manpower (9x500= P4,500) P 4, 500
Souvenirs:
• Keychain (P20x200= P4,000) P 5, 000

Miscellaneous Fee P 5, 000

Sub Total P 85,000
Contingency fund 15%= P 15, 000
Total P100,000
Name of Client: MRS. EDITHA MENDOZA
ADDRESS: JAEN, NUEVA ECIJA
NAME OF EVENT: JS PROMENADE
DATE OF EVENT: FEBUARY 22, 2018
PROPOSED VENUE: PUTLOD-SAN JOSE NAT’L HIGH
SCHOOL (GYMNASIUM)
EVENT BUDGET: P 100, 000
EVENT PURPOSE: To formally transfer the batch of
responsibility to junior students.
Name of Client/s: Contact No. Address:
Mrs. Editha Mendoza 09368800644 Jaen, Nueva Ecija
Name of the event: Junior-Senior Prom
Date: February 22, 2018
Venue: Putlod-San Jose National High School (Gymnasium)
Event Budget: P 100, 000 No. of expected guest: 100 pax
Event Purpose: To formally transfer the batch of responsibility to
junior students.
Strategic Objective Expected To provide outstanding catering and events
Outcome: management services with the used of effective
strategies, innovative ideas and professional
expertise to exceed clients’ expectation.
Details Event: JS Prom (5:30 pm- 2:00 am, February 22,2018)
@Putlod-San Jose Nat’l High School
Category of Expected guests: PSJNHS Students
Catering In-Charge: Mirasol Events Management Services
Name of Event Manager Mobile number: E-mail Address:
Ms. Princess Cynel P. Padre 09056474019 MirasolEMS@gmail.com
 Event Title: JS Prom “A Night to Remember”
Venue: Putlod-San Jose National High School
Date: February 22, 2018
Date Activity
January 13, 2018 Presented the Proposal
letter
January 15,2018 Meeting with client
January 18, 2018 Meeting with the Head Chef
of Mirasol Events
Management Services
January 20, 2018 Meeting with client and
Head Chef of Mirasol Events
Management Services
January 25, 2018 Meting with Reyes Digital
Studio
Contact Person Remarks
Mr. Charles De Luna Received
Mrs. Editha Mendoza •Presented and discussed
the proposal
•Agreed with the ideas,
discussed timeframe,
scheduled meeting.
Mr. Albert santiago •Discussed the event
Mrs. Editha Mendoza and •Presented the
Mr. Albert Santiago menu(snacks and dinner for
200 pax)
Mr. Chito Reyes •Reservation for Photo
booth
•Paid 50% as down
payment. The balance will
be paid after the event.
 Date Activity Contact Person Remarks

February 2, 2018 Meeting with All contact •Gave the 50% as

suppliers and persons down payment.
client The balance will
be paid after the
event.

February 10, Meeting with Mrs. Editha Presentation of

2018 client and Reyes Mendoza and Mr. souvenirs
digital studio Chito Reyes

February 22, JS Prom Event Proper

2018

March 1, 2018 Assessment and Client and Goals met and

Evaluation Mirasol Events exceed client’s
Management expectation.
Services
 Service include Available Unavailable
Event Planning Mirasol Events Management
Theme Services
•Planning and organizing the
event
Venue PSJNHS (Gymnasium)
•Sound System and Lights
•Cleaning and Waste Removal
Food and Beverage Mirasol Events Management
Services will provide the
following:
•Food and Beverage
•Catering Services
Decorations Mirasol Events Management
Services will provide the
following:
•Venue Decoration and Set up
•Chairs and Table
Party Needs •Mirasol Events Management
Services will provide:
•Souvenirs (keychain)
Photography Reyes Digital Studio
•Photo booth
Mrs. Editha Mendoza (Here in after referred and referenced as "Client")
Putlod, Jaen, Nueva Ecija
Cellphone no. 09368800644
1. Place of Event (venue): Putlod-San Jose National High School
2. Address of event: Putlod, Jaen, Nueva Ecija, Philippines
3. Municipality/ City: Jaen Province: Nueva Ecija Zip Code:3109
4. Type of Event: JS Prom (School Event)
5. Date of Event: February 22, 2018 Start time: 5:30 pm End Time: 2:00 am
6. Scope of Work: It is hereby agreed to and understand that
Food and Beverage
Events Service
Photo Coverage
7. The total event planning fee agreed upon is P 100,000.00. A non-refundable
reservation fee of P15,000.00 (15%) is required to secure Mirasol Events
Management Services for the event. This amount shall be subtracted from the event
planning fee. The remaining balance of the event planning fee must be paid in full
BEFORE the start of your event (unless other arrangements are accepted by Mirasol
Events Management Services. Any payments received less than 2 weeks before the
event must be by cash. Personal checks are accepted up to 2 weeks before the
event . All checks shall be made payable to Mirasol Events Management Services.
8. Mirasol Events Management Services represents and warrants to Client that it has the
experience and ability to perform the services required by this Agreement; that it
will perform said services in a professional, competent and timely manner; that it
has the power to enter into and perform this Agreement; and that its performance
of this Agreement shall not infringe upon or violate the rights of any third party or
violate any federal, state and municipal laws. However, Client will not determine or
exercise control as to general procedures or formats necessary to have these
services meet Client's satisfaction.
9. This agreement of Mirasol Events Management Services to perform shall be excused
by acts of God, or any other legitimate condition beyond Mirasol Events
Management Services control. If such circumstances arise, all will be made by
Mirasol Events Management Services to find comparable replacement event planning
at the agreed upon fees. Client shall refund of all fees paid to Mirasol Events
Management Services. Client agrees that in all such circumstances, Mirasol Events
Management Services liability shall be exclusively limited to refunding the fees paid
and Mirasol Events Management Services shall not be liable for indirect or
consequential damages arising from any breach of this contract
10. In the event of non-payment, Mirasol Events Management Services retains the right
to attempt collection through a legal and permissible means. Client will be
responsible for all court fees, legal fees, and collection cost incurred Mirasol Events
Management Services.
11. It is further agreed to and understood that Client shall be charged P 5,000.00 for
each returned check plus a P 500.00 service charge for each collection notice.
12. It is agreed to that Client will take reasonable steps to protect Mrasol Events
Management Services personnel and equipment during the contracted period. In the
event of injuries or damages resulting from insufficient protection on Client’s part
(except in the case of gross negligence on the part of Mrasol Events Management
Services), Client will be responsible for paying for all of Mrasol Events Management
Services resulting costs (including, but not limited to, insurance deductibles,
medical treatment) that are not reimbursed by insurance.
13. This agreement cannot be canceled except by mutual written consent of both the
Client and Mrasol Events Management Services. If cancellation is initiated by the
Client in writing and agreed to by Mrasol Events Management Services in writing,
Client will be required to pay any unrecoverable costs already incurred by Mirasol
Events Management Services (but not more than the total fee agreed upon).
14. Client shall pay any charges imposed by the venue. These charges may include, but
are not limited to use of electric power, etc.
15. It is hereby agreed and understood that the laws of Republic of the Philippine shall
govern this agreement.
16. Client agrees to defend, indemnify, assume liability for and hold Mirasol Events
Management Services harmless from any and all claims, demands, damages, losses,
suits, proceedings, penalties, expenses or other liabilities including attorney fees
and court costs, arising out of or resulting from the performance of this contract,
regardless of the basis (except for gross negligence on the part of Mirasol Events
Management Services.)
17. Client may not transfer this contract to another party without the prior written
consent of Mirasol Events Management Services.
18. This agreement is not binding until received and signed by Mirasol Events
Management Services Any changes must be written and signed by both the Mirasol
Events Management Services. Oral agreements are non-binding. The latest contract
tracts between Client Mirasol Events Management Services for the event listed
above. If any clause in this Agreement is found to be unenforceable by a court of
law, the rest of this Agreement shall remain in full force and effect.
19. This Agreement may be executed in multiple counterparts, and each such executed
counterpart shall be deemed an original, but all of which together shall constitute a
single agreement. Facsimile signatures to this Agreement are acceptable and carry
with it the same full force as an original signature.
20. Mirasol Events Management Services may elect not to exercise rights specified in
this agreement. By doing so, Mirasol Events Management Services does not waive
their right to exercise those rights at a future date.
In Witness thereof the undersigned agrees that the provision of this contract
be made effective and executable FEBRUARY 22, 2018.

Dated: _____________ Mirasol Events Management Services

Signed by: Princess Cynel P. Padre
Signed ________________
Dated: _____________ Client
Putlod, Jaen, Nueva Ecija
Signed by: Mrs. Editha P. Mendoza
Signed __________________
 The following risk management plan can reduce the
likelihood that an accident or cancellation of the events that
prevent our business from thriving.
Security
We make sure that there are enough security personnel to
secure the area.
Power Interruption
Mirasol Events Management and Services assure you to have
a power generator in case of brownout.
Garbage Disposal
We make sure to provide plastic garbage in order to
manage waste disposal and make sure that our personnel are well
informed/trained regarding this matter.
 THANK YOU!

Prepared by: Princess Cynel P. Padre