TECHNICAL WRITING

AND PRESENTATION
Why do we present technical writing
and presentation?
The outline of a typical formal report is as follows…..

 Cover page
 Summary
 Table of contents
 Introduction
 Design process
 Discussion
 Conclusions
 References
 Appendices
01 02 03
STEPS IN ILLUSTRATION MECHANICS OF
WRITING A GUIDELINES WRITING.
REPORT
STEPS IN WRITING A REPORT
With the acronym POWER the five operations involved
in writing a high quality report are best remembered!

 P: Plan the writing

 O: Outline the report
 W: Write
 E: Edit
 R: Rewrite
Some of the attributes of good writing are
presented in the following imperatives

 Write as objectively as possible. Do not become emotionally

involved or attached to a problem or a solution.
 Be relatively methodical.
 Record whatever is learned, and keep in mind that whatever work is
performed must eventually be documented.
 Always strive for clarity in writing, and keep in mind that the written
material should be simple and straightforward.
 Deliver the written material on time.
 There are certain additional qualities
associated with good reports
 Delivered on the due date.
 Effectively answer readers’ questions as they arise.
 Give a good first impression.
 Read coherently.
 Contain an effective summary and conclusion.
 Are written clearly and concisely and avoid vague or superfluous
phrases.
 Provide pertinent information.
ILLUSTRATION GUIDELINES
Why is it needed?
 At the end……
The main aim for an illustration style is you create a style that is
consistent, recognizable and brings value to the platform. There are
generally 3 steps you have to do to deliver:

 Identify why you need illustrations

 Create a style that works for you and your business
 Document your style so that going forward you have a solid style
that will be easily cloned across other concepts.
MECHANICS OF WRITING.
 What is mechanics in writing?
The goal of the mechanics of writing is to make the writing precise
and grammatically correct. It is directed to make the writing
systematic and being concerned about how to be correct in spelling,
punctuation, italics and so on.
The following suggestions will help you
avoid some of the most common
mistakes in your writing
 Paragraph Structure
Every paragraph should begin with a topic sentence that sets out
the paragraph's overall purpose. Each paragraph should contain a
single theme or conclusion, and the subject sentence states the
theme or conclusion
 Sentence Length
Sentences should be kept as short as possible to make their form
clear and legible. Long sentences require complex structure, provide
plenty of space for grammatical errors, take significant writing time
and slow the reader down.

Long sentences are often the result of putting together two

independent thoughts which could be better articulated in different
sentences
 Pronouns
There is no room for ambiguity between a pronoun and the noun for
which it is used. Novices commonly use it, this, that, and so on
where it would be better to use one of several nouns. It may be
clear to the writer but is often ambiguous to the reader.

NOTE: In general, personal pronouns (I, you, he, she, my, mine, our,
us) are not used in reports.
 Spelling and Punctuation
Errors in these basic elements of writing are inexcusable in the final
draft of the report.
 Tense
 Past tense: Use to describe work done when you were building or
designing or in general when referring to past events.
 Present tense: Use in reference to items and ideas in the report
itself.
 Future tense: Use in making predictions from the data or results
that will be applicable in the future.