THE RECRUITMENT

PROCESS

Recruitment of new staff is the responsibility

of the Human Resources Department.

RED CONSULTANCY: Internsip

8 December 2021 project 1
Vacancy Occurs
Vacancy may arise as a result of:
• Retirement;

• Promotion;

• Resignation;

• Death

• Re- hiring

• Business expansion.

RED CONSULTANCY: Internsip

8 December 2021 project 2
 Job Analysis

• A study of what the job entails;

• A description of the tasks, skills qualities
and training required to do the job.

RED CONSULTANCY: Internsip

8 December 2021 project 3
How to Conduct a Job
Analysis
 What three or four activities
actually constitute the job?
 Is each really necessary? What is
the relationship between each task?
 Is there a special sequence, which
the tasks must follow

RED CONSULTANCY: Internsip

8 December 2021 project 4
  Do the tasks necessitate sitting,
standing, writing, operating, talking,
listening, interpreting, analyzing,
seeing, coordinating, etc.?
 How many other employees are
available to perform the job function?
 Can the performance of that job
function be distributed among any
other employees?
RED CONSULTANCY: Internsip
8 December 2021 project 5
  How much time is spent on the
job performing each particular
function?
 Would removing a function
fundamentally alter the job?
 What happens if a task is not
completed on time?
RED CONSULTANCY: Internsip
8 December 2021 project 6
JOB SETTING:
 Location: Where are the
essential functions of the job
carried out?
 Organization: How is the work
organized for maximum safety
& efficiency?
 How do worker obtain
necessary equipment &
materials?

RED CONSULTANCY: Internsip

8 December 2021 project 7
 Movement: What movement is
required for employees to accomplish
the essential functions of the job?
 Conditions: What are the physical
conditions of the job setting
 What are the social conditions of the job?

RED CONSULTANCY: Internsip

8 December 2021 project 8
Worker Qualification:
 What are the physical requirements?
 What are the general skills needed for the
job (ability to read, write etc).
 What specific training is necessary?
 Can it be obtain on the job ?
 What previous experience, if any, can
replace or be substituted for the specific
training requirement?
RED CONSULTANCY: Internsip
8 December 2021 project 9
How to use the job analysis
 Develop objective job related interview questions.
 Write current & accurate position descriptions.
Position descriptions should be updated on a
regular basis & a job analysis done if any factor
outlined above have to be altered.
 Perform objective performance appraisals.
 Determine if accommodations can assist a person
with a disability to perform the job.
 Conduct personnel functions in a non-
discriminatory manner.
RED CONSULTANCY: Internsip
8 December 2021 project 10
Job Description
The Job Description
is a written
description of what
the job consists of:
• The job title;
• The position within the
organisation;
• A list of duties.

RED CONSULTANCY: Internsip

8 December 2021 project 11
 Worker Specification
The Person
Specification lists
the:

• Qualifications;
• Experience;
• Skills;
• And the Personal
Qualities of the ideal
candidate.
RED CONSULTANCY: Internsip
8 December 2021 project 12
Job is Advertised
May be advertised:

Internally – notice boards,

circulars, company magazines;

Externally – local or national

papers, recruitment agencies,
careers service.

Internet

RED CONSULTANCY: Internsip

8 December 2021 project 13
Candidates Apply
Applicants may
be asked to
apply by
submitting:
• A letter of application;
• An application form;
• A Curriculum Vitae.

RED CONSULTANCY: Internsip

8 December 2021 project 14
Short listing
Human Resources
Manager will:
• Compares the documents
submitted;
• Selects those who
closely match the
‘person specification’;
• Invites short listed
candidates to attend
interview.
RED CONSULTANCY: Internsip
8 December 2021 project 15
Interviews are Held
The interviewers look for:
• Good answers to all
questions;
• Attitude and dress;
• Body language.

RED CONSULTANCY: Internsip

8 December 2021 project 16
Vacancy is Filled
Following the interviews:
 Most suitable candidate Is
selected;
• References are followed up
and if satisfactory;
• Job offer is made;
• Contract is drawn up.

RED CONSULTANCY: Internsip

8 December 2021 project 17