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Conducting Toolbox Meeting

Training Outline
 Objectives
 What is the importance of the Toolbox Meeting
 Requirements
 Responsibilities
 How to Conduct an effective Toolbox Meeting
 Personal Protective Equipment (PPE)
 Tools and Equipment Inspection
 Risk Assessment / Control
 Procedure

 Make employees aware of current site issues
 To communicate (Training, pass information)
 Improve HSE performance
 Achieve Zero incident target
 Take proactive approach to accident prevention
 Anticipate, predict, take actions to correct unsafe
act and conditions

What is the Importance of
Toolbox Meetings?
 Talking to somebody to make the person understand
what you intend he should do, without proper
communication we will not understand one another
and there will be disorder in our work site which may
result into accident
 Toolbox Meeting is the communication tool involving
groups in our respective work areas
 It makes us understand the Dos and Don’ts in the
particular issue on site

What is the Importance of
Toolbox Meetings?
 It enable all the crew members
to understand the job at hand.
 The tools and material needed
 The risk involved
 PPE requirements
 Control measures
 Make everyone to think safety
before work commences

 The Toolbox meetings are
conducted everyday before start of
the job.
 All the section members must be
 Mention the topics of the toolbox
 Read and explain to all the
 Cite instances where necessary
 Ask and answer questions (if any)

 All the steps involve in the job must be talked about
 The job hazards must be exposed and control measure
 Before the commencement of every job, the supervisor,
foreman, or crew leader must explain to the
understanding of everyone about what is supposed to
be done, the required tools, hazards involved, control
measures, PPE etc.
 Attendance form has to be signed by all the participant
It is the responsibility of the
person that is in charge of the
group to conduct Toolbox
Meeting, the size of the group
does not matter, it could be the:

 Manager

 Supervisor

 Foreman

 Crew leader etc.

How to Conduct Toolbox Meeting (TBM)
Discuss about the job activities
 Mention the different jobs stages
 Talk about the tools and materials, are they in good
 Talk about the hazards involved in each of the stage
 Mention control measures
 Mention the PPE requirements for the task
 Consider other job going on in the area
 Ask and answer question to test the understanding
on the members
Personal Protective Equipment
When hazards cannot be eliminated
Provide and ensure the use of:
 Hearing protection
 Skin protection
 Respiratory protection
 Fall protection
 Fire protection
 Eye protection etc.

Tools and Equipment Inspection

Inspect all tools and equipment.

Ensure use of the right tools for

the job.

Don’t use homemade tools. Ask!

 Is the tool right for the job?
 Is the tool used correctly?
 Is the tool in a safe condition?
Hazard Recognition

 Ask- what are the hazards?

 Are all hazards identified, reduced

or totally eliminated?

 What might go wrong in this


Every job has safe operating procedure
 Is the procedure known by training?
 Is the procedure adequate for the
 If not, is it reviewed accordingly?
 Is the procedure followed?
 Is the procedure reinforced by
supervisor’s good examples?
 Always ask questions when in doubt to
clarify our understanding.

Effective communication is a tool for
incident and accident prevention.