ENGINEERING

MANAGEMENT

GROUP A
CONTROLLIN
G
 What is Controlling?
Control is a process of comparing the actual
performance with the set standards of the company
to ensure that activities are performed according to
the plans and if not, then taking corrective action.
 In other words, the meaning of controlling
function can be defined as ensuring that activities
in an organization are performed as per the plans.
Controlling also ensures that an organization’s
resources are being used effectively & efficiently for
the achievement of predetermined goals.
CONTROLLING RELATION TO
ENGINEERING MANAGEMENT
In management, controlling means monitoring a
firm's progress toward meeting its organizational
goals and objectives, resetting the course if goals or
objectives change in response to shifting
conditions, and correcting deviations if goals or
objectives are not being attained
IMPORTANCE OF CONTROLLING
IN ENGINEERING MANAGEMENT

Control is an indispensable function of

management without which the controlling
function in an organization cannot be accomplished
and the best of plans which can be executed can go
away.
A GOOD CONTROL SYSTEM HELPS AN
ORGANIZATION
IN THE FOLLOWING WAYS:
1. Accomplishing Organizational Goals
2. Judging Accuracy of Standards
3. Making Efficient use of Resources
4. Improving Employee Motivation
5. Ensuring Order & Discipline
6. Facilitating Coordination in Action
**EXPLANATIONS ADDED AFTER THIS SLIDE**
[1] Accomplishing Organizational
Goals
– The controlling process is implemented to take care of
the plans. With the help of controlling, deviations are
immediately detected and corrective action is taken.
Therefore, the difference between the expected results
and the actual results is reduced to the minimum. In this
way, controlling is helpful in achieving the goals of the
organisation.
 [2] Judging Accuracy of Standards

– While performing the function of controlling, a manager

compares the actual work performance with the
standards. He tries to find out whether the laid down
standards are not more or less than the general
standards. In case of need, they are redefined.
 [3] Making Efficient Use of
Resources
– Controlling makes it possible to use human and
physical resources efficiently. Under controlling, it
is ensured that no employee deliberately delays
his work performance. In the same way, wastage
in all the physical resources is checked.
 [4] Improving employee
motivation
– Through the medium of controlling, an effort is made to
motivate the employees. The implementation of
controlling makes all the employees to work with
complete dedication because they know that their work
performance will be evaluated and if the progress report
is satisfactory, they will have their identity established in
the organisation.
 [5] Ensuring order &
discipline
– Controlling ensures order and discipline. With its
implementation, all the undesirable activities like theft,
corruption, delay in work and uncooperative attitude are
checked.
 [6] Facilitating coordination in
function
– Coordination among all the departments of the organization is necessary in
order to achieve the organizational objectives successfully. All the
departments of the organization are interdependent. For example, the
supply of orders by the sales department depends on the production of
goods by the production department.
– Through the medium of controlling an effort is made to find out whether
the production is being carried out in accordance with the orders received.
If not, the causes of deviation are found out and corrective action is initiated
and hence, coordination between both the departments is established.
 DIFFERENT TYPES OF
CONTROLLING
• Feedback Control – This process involves collecting information
about a finished task, assessing that information and improvising the
same type of tasks in the future.
• Concurrent control – It is also called real-time control. It checks any
problem and examines it to take action before any loss is incurred.
• Predictive/ feedforward control – This type of control helps to
foresee problem ahead of occurrence. Therefore action can be taken
before such a circumstance arises.
HOW CONTROLLING IS IMPLEMENTED
IN THE COMPANY OR ORGANIZATION
The controlling process involves:
1. Establishing standards to measure performance.
2. Measuring actual performance.
3. Comparing performance with the standard.
4. Taking corrective action.

**EXPLANATIONS ADDED AFTER THIS SLIDE**

 [A] Establishing Standards to
Measure Performance

– This involves making decisions about the goals an

organization wants to focus on during a period of time.
Example: financial, customer satisfaction, production or
employee performance-related goals.
 [B] Measuring Actual Performance

– This involves creating measuring tools to collect data.

The tool should be able to report on performance as it
relates to the standards set, or 'measures,' developed in
the first step of the controlling process.

Example: balance sheet, a sales report, data collected from a customer

satisfaction survey or even an employee performance appraisal.
[C] Comparing Performance with the
Standard

– This involves comparing 'actual' performance to

performance standards based on data collected in the
second step of the controlling process.
 [D] Taking Corrective Action

– This involves determining whether changes need to be

made, what changes need to be made and devising a
plan for making changes. Managers will use comparisons
to determine what needs to be investigated. If sales are
lower than expected, managers will look at various
things.
 MEMBERS :
– AMADOR, NIL ALVIN C.
– BALUYOT, CHARENA P.
– BELANO, PAOLO B.
– CABUNOC, ALEC ERIKA D.