Student Government

Resolution Writing
DEPARTMENT OF EDUCATION
SANGAY NG PAGHUBOG SA KABATAAN

Youth Formation Division

Session Objectives:
 Define resolution and explain its importance in the context of Student
Government;
 Provide practical knowledge in writing a resolution; and
 Write sample resolutions.
Salon-diwa
Resolution
Working Time!
 Basis:

SSG Adviser Nomination

A resolution articulating the two (2) to three (3) chosen teacher nominees
for the SSG Adviser position ( DO No. 11, s. 2016 p. 5)

The SPG/SSG President and the Treasurer shall be the signatory of all fund
disbursements and bank withdrawals of the SPG/SSG. All fund disbursements and
bank withdrawals must be accompanied with an SPG/SSG resolution duly noted by
the SPG/SSG Adviser. All expenses must be supported by official receipts. The
School Head shall be provided a copy of all the resolutions relative the
disbursements made ( Article XVII, Section 8)
What is a Resolution?

It is a formal way of stating an

intended action by a group of people
in an organization. Due to its
importance, length, or complexity, it
is submitted in writing. 
 What is a Resolution?

It is a written statement expressing an

opinion about an issue.
It is a way to outline a solution for a
problem.
 What is a Resolution?

Is the tangible product of a committee’s

deliberations.

These are the results of research, writing,

discussion, negotiation and debate.
 Writing a Resolution

• Resolutions are formal methods to address problems,

situations, or concerns that affect the organization which
require local action for solutions.

• Resolutions are an important part of the organization’s

advocacy efforts as well as program development and
implementation.
 Minutes of the Meeting compared to
Resolution
• The Minutes of Meeting is a document which
shows the brief history of what happened at
a meeting and the decision(s) that have been
made.
• While a Resolution is a document which
enacts all those decisions agreed upon during
the meeting.
 Why would you write a resolution?

 Give a position and give recommendations.

 A way to express an opinion

 Criticize or put pressure on specific groups

 Recommend that action be taken
 Request for something
 Release of funds
 Initiate activities or programs
 Five (5) main parts of SG Resolution

Heading
Preamble
Operative Clauses
Resolved Statement
Signatories
 Heading

Is the information where it indicates the name of the

organization and its logo, excerpt minutes statement,
attendance report, resolution number and series year and the
general statement of the resolution.
 Sample Heading

Office of the Supreme Student Government

Excerpt from the Minutes of the Meeting last June 6, 2018, 2:00PM at BNHS SG Office.
Present: Absent:
Renato Amor Presiding Officer/ President Jirah Eron Peace Officer
Jorge Anito Vice-President
Anghel Reyes Secretary
Donito Arab Treasurer
Emily Langit Auditor
Negel Zamora Public Information Officer
All Grade Level Councilors
 Resolution No. 01
Series of 2017-2018

A RESOLUTION AUTHORIZING THE STUDENT GOVERNMENT TO

RELEASE AN AMOUNT OF FIFTEEN THOUSAND PESOS (PhP 15,
000.00) FROM THE SG FUND FOR THE FOUNDATION ANNIVERSARY
ON AUGUST 24-27, 2018.
 Preamble

 Describes why your resolution is important

 Legal Basis (Laws, Memorandum, SIP among others)
 Rationale of the resolution
 Sample Preamble

Whereas, as stipulated in the Approved Program of

Governance of the Student Government, SY 2018-2019
and to the approved Activity Design dated June 25, 2018
state the Student Government will spearhead and
participate in the various activities of the school;
 Operative Clauses

 Describe what action should be taken

 These are reasonable solutions that can enforce
 End with a semi-colon (;) and the last with a period (.)
 Sample Operative Clauses
Whereas, the organization decided to spearhead various activities for the upcoming foundation
anniversary namely: Talentadong Nationalian 2018, History Quiz and Students’ Day on August 25,
2018;
Whereas, an amount of EIGHT PESOS PESOS (PhP 8,000.00) shall be allocated for
Talentadong Nationalian 2018 expenses (sounds system rental, judges fees and decorations);
Whereas, an amount of TWO THOUSAND PESOS (PhP 2,000.00) shall used for the History Quiz
activity allocated for prizes and snacks of the participants;
Whereas, an amount of FIVE THOUSAND PESOS (PhP 5,000.00) shall be allocated for the
Students’ Day activity to defray expenses for sounds system rental and prizes;
Whereas, a total amount of FIFTEEN THOUSAND PESOS (PhP 15,000.00) shall be released from
the SG Fund;
Whereas, the motion made by Jorge Anito, Vice-President duly seconded by Anghel Reyes
Secretary to release the amount for the Foundation Anniversary with their respective allocations.
 Resolved Statement

Is a clear statement of agreement

May start with a statement-NOW,THEREFORE BE IT
RESOLVED AS IT IS HEREBY RESOLVED (COPY THE
TITLE), BE APPROVED.
 Sample Resolved Statement

NOW, THEREFORE BE IT RESOLVED, AS IT IS

HEREBY RESOLVED THAT A RESOLUTION
AUTHORIZING THE STUDENT GOVERNMENT TO RELEASE
AN AMOUNT OF FIFTEEN THOUSAND PESOS (PhP 15,
000.00) FROM THE SG FUND FOR THE FOUNDATION
ANNIVERSARY ON AUGUST 24-27, 2018, BE APPROVED.
 Tips in Writing a Resolution

• Identify your issues/concerns – keep it simple

• Practice “due diligence” in researching your

issues/concerns
 Tips in Writing a Resolution

• The “Whereases” should support the “Resolved”

statements

• Make sure the information clearly supports the statements

and statistics used to support the “Resolved” statements.
 The “Whereases”

• The “Whereases” is the first half of the resolution. It

explains WHY the action in the “Resolved” clauses should
be taken. It states past action, reasons for the action and
the SK unit’s reasons for concern.
 The “Whereases”

• The first word, of the “Whereases” clause sets the "tone"

for the statement, the stronger the conviction about an
issue, the stronger the first word.
 The “Resolve” Statements

• The “Resolved” clauses of a resolution tells the reader what

ACTION should be taken to solve the problem set up in the
“Whereases”. The “Resolved” clauses should be the strongest
part of your resolution.
• Each operative clause should end with a semi-colon (;). The
last resolved clause should be followed by a period (.).
 The “Resolve” Statements

Some possible initiating words for the resolved clauses:

Accepts, Adopts, Affirms, Appeals, Appreciates, Approves,
Calls upon, Commends, Concurs, Condemns, Confirms,
Declares, Designates, Directs, Promotes, Recognizes,
Recommends, Seeks, Suggests, Supports, Urges, Authorizes
 Example of A Resolution

RESOLUTION NO. 2017-01

________________________________________________
A RESOLUTION APPOINTING Ms. LUZVIMINDA
A. PILIPINAS AS SANGGUNIANG KABATAAN
SECRETARY OF BARANGAY BUNGAD, QUEZON
CITY
________________________________________________
___________________
 1st Whereas Statement

WHEREAS, the Republic Act No. 10742 also

known as the Sangguniang Kabataan Reform
Act of 2015 provides in Chapter 2 Section 13
paragraph (f) states that the Sangguniang
Kabataan Chairperson, with the concurrence of
the Sangguniang Kabataan, has the power to
appoint among the members of the Katipunan
ng Kabataan a secretary and treasurer;
 2nd Whereas Statement

WHEREAS, Republic Act 10742 further provides

for the following qualifications of an SK Secretary:
• must be a citizen of the Philippines, a qualified
voter of the Katipunan ng Kabataan;
• a resident of the barangay for not less than one
(1) year immediately preceding the day of the
elections;
• at least eighteen (18) years but not more than
twenty-four (24) years of age on the day of the
elections;
 2nd Whereas Statement

• able to read and write Filipino, English, or the

local dialect;
• must not be related within the second civil
degree of consanguinity or affinity to any
incumbent elected national official or to any
incumbent elected regional, provincial, city,
municipal, or barangay official, in the locality
where he or she seeks to be elected; and
• must not have been convicted by final judgment
of any crime involving moral turpitude.
 3rd Whereas Statement

WHEREAS, from among the Katipunan ng

Kabataan members of Barangay Bungad, Quezon
City, the Chairman recommended Ms.
Luzviminda A. Pilipinas for the position of SK
Secretary after due consideration of her
qualifications and finding her to possess the
necessary skills and experience required for the
position as SK Secretary;
 4th Whereas Statement

WHEREAS, as SK Secretary, Ms. Luzviminda A.

Pilipinas shall perform the following duties as
stated in the Sangguniang Kabataan Reform Act
of 2015.
- Keep all the records of the Katipunan ng
Kabataan, including the list of its qualified
members, youth policies, studies, research and
registry of youth and youth-serving organizations
in the barangay, if any;
- Prepare and keep all the minutes of all
 4th Whereas Statement

• Cause the posting, in the barangay bulletin board

and in at least three (3) conspicuous places within
the jurisdiction of the barangay, and if possible
including the use of traditional and nontraditional
media, and make available for any person with legal
purpose, all resolutions approved by the
Sangguniang Kabataan, the annual and end-of-term
reports of the programs and projects implemented
by the Sangguniang Kabataan, the Comprehensive
Barangay Youth Development Plan and Annual
Barangay Youth Investment Program and the
dissemination of the same to concerned offices,
 4th Whereas Statement

• Perform such other duties and discharge such

other functions as the Sangguniang Kabataan
chairperson may prescribe or direct.
 Resolved Statement

NOW, THEREFORE BE IT RESOLVED, AS IT IS

HEREBY RESOLVED BY THE SANGGUNIANG
KABATAAN to approve the appointment of Ms.
Luzviminda A. Pilipinas as Secretary of the
Sangguniang Kabataan of Barangay Bungad,
Quezon City;
 Signatories

Prepared by: SECRETARY SG

Ok as to funds: SG Treasurer
Noted: SG President
Recommending Approval: SG Adviser
Approved: SCHOOL PRINCIPAL
Do’s and Don’ts in Writing a
Resolution
 Do’s:

Write the correct heading (be particular with all the details)
Use different sources to support your point
Look at the problem from different point of view
Present realistic solutions in your resolution
 Don’ts:

Use inappropriate abbreviations

Don’t use “I” when referring to yourself; say “we”
or “the department of_______”
Don’t make a resolution very long, but be specific
when giving solutions
 Congratulations!
You are now ready to
write a resolution.
 Resolution Subjects:

1. Release of 10,000 funds

2. Support zero plastic implementation
3. Change of signatories in the bank account
4. Appointment of committees for foundation anniversary
5. Present solution for waste segregation
6. Nomination of SG Adviser
7. Recognize honest student
Resolution Writing
 Maraming
Salamat Po!
DEPARTMENT OF EDUCATION