Employme

nt Related
Correspon
dence
OVERVIEW
OF
EMPLOYME
NT
PROCEDUR
E
● First, Applications are invited for
vacant positions in a business or
government office.
● This is usually done through
advertisements in daily newspapers.
● All the points on which the advertiser
wants to be enlightened should be
anticipated an carefully met.
● All the qualifications should be clearly
and correctly mentioned so that
advertiser can get an accurate idea of
the merits of an applicant.
Requirem
ents For
Applying
For A Job
Position
● The applicant must state
his/her educational
qualifications.
● The applicant must specify
his places of previous
employment.
● The applicant must also
apply his reason for
applying to the post and
leaving the post occupied.
 OF
WRITING
A
salutation
IN
EMPLOYM
 OLD STYLE NEW STYLE
● The old style is ● The modern
to use ‘Sir’ as a tendency is to
mode of use ‘Sir’ and
salutation along ‘Yours
with ‘I have the respectfully’ if
honour,to the post
be,Sir,Your most applied for is
obedient junior and
servant’ as ‘Dear Sir’ and
subscription. ‘Yours faithfully
if the post is
senior.
LETTER
OF
APPOIN
TMENT
 Accepting a
job offer
If you are offered a job that you would like to take
up,you must write a brief letter of acceptance as soon
as possible.The format of the letter should be simple
as per following guidelines:

A. Begin by thanking the concerned official for

offering you the job.Then,convey your
acceptance for the job.
B. In the second paragraph, you should specify
when you would like to take up the post.
C. Conclude the letter with a statement that you
look forward to working for your new employer.
 DISCIPLINARY
PROCEEDING
S
Charge Sheet Show Cause
Notice
ADVERTISEMEN
T FOR A
SITUATION
Structu
1. Address of the

re
applicant and
date.
2. The name and
full address of

of the
the employer
3. Salutation
4. Body of the

applica
application
5. Details of the
application in
para or paras

tion 6.
7.
Concluding para.
Complimentary
close.

for a
8. Signature.
 Body of
the
applicatio
n for a
Post
● First Paragraph - The applicant
should state whether he sends the
application in response to an
advertisement or at suggestion of
someone or on his initiative.
Second Paragraph - It should
contain the bio data of the
applicant;such as educational
qualification, practical
experience,etc
Conducting Paragraph - It
should mention that he will serve
the employer to the best of his
ability.
RESUME
OR
Curriculu
m vitae
(CV)
● Meaning - Document used and
created by a person to present their
background, skills, and
accomplishments. Résumés can be
used for a variety of reasons, but most
often they are used to secure new
employment.
Presentation - The layout of resume
should always be clear and logical.The
reader’s initial reaction to your resume
will be based on its appearance,not its
contents.
A good resume should not be very
long,one page is ideal but should
never let it go beyond 3 pages
 Purpose of
resume
● To pass the employer’s screening
process.
● To provide contact information:an up-
to-date address and telephone
number
● To establish you as a professional
person with high standards and
excellent writing skills,based on the
fact that the resume is done so well.
Resume and covering
letter
● The resume and application letter perform two
separate functions.The resume briefly
communicates all relevant and important
information about an applicant and the
covering letter interprets the information
about, yourself in the resume.Then,you select
the most important facts from the resume and
use those facts in the letter to show how you
are suited for the advertised job.
● The resume and application letter should not
be combined into a single document.you
cannot leave out the resume and just write a
long and detailed application letter giving
personal details.
Writing of
Resume/Bio
● Resume is a necessary annexure to any
job application.
data
● It is a document that lists the personal
details,career goals and achievement of
a person in a simple format.
● There is no standard format to write a
resume.
● The resume apart from being
informative, it must also be persuasive.
kept in mind to
make the
resume effective
● Use headings in points from rather than
full sentences.
● Use phrases in point rather than full
sentences.
● Refer to those aspects first which have a
direct relationship with the application
that you are preparing.
● Be positive in the choice of terms.
● Arrange those items first where you
have more achievement.
resum ● Personal data

e Contact
information

should Academic and

professional

consist
qualification

Career goals

of the Experience

followi Interests

ng
Extra-curricular
activities

details References
Tips for preparing
an impressive
resume
● Put the important things first.Arrange the
information within each item with your
career goals in mind.
● Emphasize your skills, accomplishments
and levels of responsibility attained.
● Mention anything special that can add
weightage to your resume.
● Contents of CV should be completely
factual and honest.
● Abbreviation should be avoided.
● Exaggeration and flowery terms should be
avoided.
Application letter
Example
Curriculum
Vitae Example
 Specimen
correspondenc
e related to
employment
Application for the post
of Accounts Officer
Letter for Interview
Call
Letter of Appointment
Letter accepting a
post but raising
Queries
Letter to Referee for
Reference Checking
 Letter giving
Favourable Reference
Confirmation Letter to
an Employee
Letter of Promotion
Office Order: Posting
of an Employee
Office Order: Transfer
of an Employee
 Office Order:
Promotion of an
Employee
 Office Order:
Suspension of an
Employee
 Office Order:
Reinstatement of an
Employee
Letter of Resignation
by an Employee