Facility Planning

Contents
 Introduction
 Planning for Existing Facilities
 Planning for Future Facilities
 Summary
 Introduction
 Planning is a fundamental skill required by
all managers
 Planning involves a significant amount of
time and effort
 Planning forms a base for short-term
needs and long-term vision
 Fundamentals of Planning
 Planning – a process of determining the
appropriate allocation of precious
resources to ensure facility success.

Through

A group of people Authoritarian technique

(a gang in a room (one man on a mountain
– AGIR) – OMOM)
 AGIR (A gang in a room)
 Facility users (students, athletes, faculty)
 Community members
 Lawyers, architects, engineers
 Who would you include for a professional
stadium and then a high school gym?
 OMOM (One man on a mountain)

 One person decides everything

 What are the strengths and weaknesses of
this method?
 Types of Facility Planning

 Planning for existing facilities

 What events and when
 Planning for future facilities
 If and when to build
 Planning for Existing Facilities
 A Manager may be involved in the facility
planning process from the beginning
phase to the occupancy permit.
 Manager’s Jobs

 Coordinate
maintenance
 Monitor concession
purchases and sales Concession area

 Deal with various issues

relating to the facility
and its ancillary areas
 Fiscal planning
Parking area
 Main Responsibilities
 Money, personnel, and scheduling
 Space management
Money, Personnel, and Scheduling

 Money (construction, business)

 Personnel (operational hours, events,
where, what skills)
 Scheduling (games, events, number of
participants.
 Documentation.
 Space Management
 Growth needs (proper allocation of time
and space for bookings) Maximizing revenue
 Move management (to free up space)
 Swing space (any space available during
renovations, alterations, or realignment)
 Growth space
 Planning for Future Facilities
 Where, what, how to build
 To meet greatest current needs
 To anticipate future needs
 To cause the least amount of financial
harm or inconvenience
 Planning Process
 The first step is to analyze existing internal and
external constituents
 Steps:
 Conduct a feasibility study
 Develop a potential budget
 Organize various planning committees
 Set realistic goals and objectives
 Study political and financial marketplace
 Bring in the right people before the project starts
 Community Support
 Public funds require community
involvement to convince the public &
opponents about the need of the facility.
 Facility planners need to respect
opponents who raise valid concerns.
Creating a Planning Committee
 A typical committee for a college
recreation center might include:
 Administration
 Athletic department
 Faculty
 Recreation staff
 Students
 Off-campus constituents
 Needs Assessment
 Internal demand (future facility users,
industry-driven needs)
 Market assessment needs (facility
standards, survey results, local
competition)
 Demographics (age, nationality, gender,
religion, race)
 Types of Facilities
 Stadiums
 Arenas
 Gyms
 Community Sport Centers
 Sportsplexes
 Domes
 Other facilities: Golf courses, water parks…
 Feasibility Studies
 Two phases
 Preliminary phase: preliminary
 Study Size and Comprehensiveness
 Cost and Time Required
 Expanded Phase
 Economic Impact
 Site Planning
 Site selection and design
 Analysis of legal and government concerns
 Others Plans
 Developing and Selling the Future Plan
 Developing a Business Plan for a Facility
 Financing the Facility
 To determine whether to purchase, build,
or lease.
 Analysis of the cost of capital, lease terms,
purchase price, the cost and political
issues associated with borrowing
money/leasing.
 Summary
 The Planning process entails….
 examining what type of facility will meet a
given need/objective and working out the
justification for building or leasing.
 determining what facility to build or lease
and to justify the need for the facility