OFFICE 2016

Office 2016 and

Windows 10: Essential Concepts and Skills
About Me

ANNURIZAL BIN
ANUAR
011 1020 9883
Level 7 – 029 PFI II
Office 2016 and Windows 10: Essential Concepts and Skills 3
 MY
OFFICE
Level 7 –
029
PFI II
Seminar Dates
Seminar 11

Seminar 22

Seminar 33

Seminar 44

Seminar 55
8 MAR
Seminar
22 19 10 14

Seminar

Seminar
Seminar

Seminar
INTRO MAR APR MAY JUN
WORD EXCEL PPT TEST


Office 2016 and Windows 10: Essential Concepts and Skills 5
 ROAD TO
FINAL
EXAM

113 days
Office 2016 and Windows 10: Essential Concepts and Skills
remaining
6
ASSESSMENT

Office 2016 and Windows 10: Essential Concepts and Skills 7

Objectives
• Perform basic mouse operations
• Start Windows and log on to the computer
• Identify the objects on the Windows 10 desktop
• Identify the programs in and versions of Microsoft Office
• Start a program
• Identify the components of the Microsoft Office Ribbon

Office 2016 and Windows 10: Essential Concepts and Skills 9

Objectives
• Create folders
• Save files
• Change screen resolution
• Perform basic tasks in Microsoft Office programs
• Manage files
• Use Microsoft Office Help and Windows Help

Office 2016 and Windows 10: Essential Concepts and Skills 10

Introduction to the Windows 10 Operating
System
• Windows 10 is the newest version
of Microsoft Windows, which is the
most popular and widely used
operating system.
• Released in July 29, 2015.
• Latest update released was in 27
February 2020.
• Version: 1903-OS Build 18362.693
and 1909-OS Build 18363.693
Reference:
https://support.microsoft.com/en-my/help/4535996/windows-10
-update-kb4535996

Office 2016 and Windows 10: Essential Concepts and Skills 11

Windows 10 Interface

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• Windows 10 is an operating
system. It is a computer program
(set of computer instructions) that
coordinates all the activities of
computer hardware such as
memory, storage devices, and
printers, and provides the
capability for you to communicate
with the computer
• Windows 10 is used to run
application software
Office 2016 and Windows 10: Essential Concepts and Skills 13
Windows 10 Shortcut Keys
• Windows Key + A: Opens • Windows Key + M: Minimize
Windows 10 notifications All Windows
• Windows Key + I: Opens • Windows Key + Shift + M:
Windows 10 settings Restore minimized Windows
• Windows Key + F1: Opens • Windows Key + Print Screen
Edge and Searches "How do I Key: Creates a screenshot of
get help in Windows 10" the whole screen in the Photos
with Bing (formerly opens app.
Help) • Alt + Tab: Switch to previous
window
Office 2016 and Windows 10: Essential Concepts and Skills 14
• Windows Key: Shows the Windows 10 Start Menu
• Windows Key + Tab: Launches Windows 10 Task View
• Windows Key + X: Opens Start button context menu
• Windows Key + D: Show Windows desktop (also available with
Windows Key + M)
• Windows Key + E: Open Windows Explorer

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Using a Mouse

Office 2016 and Windows 10: Essential Concepts and Skills 16

Scrolling
• A scroll bar is a horizontal or
vertical bar that appears when the
contents of an area may not be
visible completely on the screen

Office 2016 and Windows 10: Essential Concepts and Skills 17

Logging On to the Computer
• Click the user icon on the Welcome screen to either display a
password text box or the Windows 10 desktop
• If Windows 10 displays a password text box, type your password
in the text box and then click the arrow button to log on to the
computer and display the Windows 10 desktop

Office 2016 and Windows 10: Essential Concepts and Skills 18

Logging On to the Computer

Office 2016 and Windows 10: Essential Concepts and Skills 19

Starting a Program Using the Start Menu
• Click the Start button on the Windows 10 taskbar to display the
Start menu
• Click All Programs at the bottom of the left pane on the Start
menu to display the All Programs list
• If the program you wish to start is located in a folder, click or
scroll to and then click the folder in the All Programs list to
display a list of the folder’s contents
• Click, or scroll to and then click, the program name in the list to
start the selected program
Office 2016 and Windows 10: Essential Concepts and Skills 20
Starting a Program Using the Start Menu

Office 2016 and Windows 10: Essential Concepts and Skills 21

Maximizing a Window
• Click the Maximize button next to the Close button on the
window’s title bar to maximize the window

Office 2016 and Windows 10: Essential Concepts and Skills 22

The Word Document Window, Ribbon, and
Elements Common to Office Programs

Office 2016 and Windows 10: Essential Concepts and Skills 24

Displaying a Different Tab on the Ribbon
• Click a tab on the Ribbon to display it

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Minimizing, Displaying, and Restoring the
Ribbon
• Click the Minimize the Ribbon button on the Ribbon to minimize
the Ribbon
• Click Home on the Ribbon to display the Home tab
• Click Home on the Ribbon to hide the groups again
• Click the Expand the Ribbon button on the Ribbon to restore the
Ribbon

Office 2016 and Windows 10: Essential Concepts and Skills 27

Minimizing, Displaying, and Restoring the
Ribbon

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Displaying and Using a Shortcut Menu
• Right-click the Quick Access Toolbar to display a shortcut menu that
presents a list of commands related to the Quick Access Toolbar
• Click Show Quick Access Toolbar Below the Ribbon on the shortcut
menu to display the Quick Access Toolbar below the Ribbon
• Right-click the Quick Access Toolbar to display a shortcut menu
• Click Show Quick Access Toolbar Above the Ribbon on the shortcut
menu to return the Quick Access Toolbar to its original position

Office 2016 and Windows 10: Essential Concepts and Skills 29

Displaying and Using a Shortcut Menu

Office 2016 and Windows 10: Essential Concepts and Skills 30

Customizing the Quick Access Toolbar
• Click the Customize Quick Access Toolbar button to display the
Customize Quick Access Toolbar menu
• Click the command you wish to add to the Quick Access Toolbar

Office 2016 and Windows 10: Essential Concepts and Skills 31

Entering Text in a Document
• With a blank document open in Microsoft Word, type the text
you wish to add
• Press the ENTER key to move the insertion point to the
beginning of the next line

Office 2016 and Windows 10: Essential Concepts and Skills 33

Creating a Folder
• Connect the USB flash drive to an available USB port on the
computer to open the AutoPlay window
• Click the ‘Open folder to view files’ link in the AutoPlay window
to open the USB flash drive window
• Click the New folder button on the toolbar to display a new
folder icon with the name, New folder, selected in a text box
• Type the desired folder name, and then press the ENTER key

Office 2016 and Windows 10: Essential Concepts and Skills 35

Creating a Folder

Office 2016 and Windows 10: Essential Concepts and Skills 36

Expanding a Folder, Scrolling through
Folder Contents, and Collapsing a Folder
• Double-click the desired folder to display its contents and
display a black arrow to the left of the folder icon
• Double-click the folder identifying your class to collapse the
folder

Office 2016 and Windows 10: Essential Concepts and Skills 37

Expanding a Folder, Scrolling through
Folder Contents, and Collapsing a Folder

Office 2016 and Windows 10: Essential Concepts and Skills 38

Switching from One Program to Another
• Point to the program button on the taskbar to see a live preview
of the window
• Click the program button or the live preview to make the
program associated with the program button the active window

Office 2016 and Windows 10: Essential Concepts and Skills 40

Saving a File in a Folder
• With a USB flash drive connected to one of the computer’s USB ports, click the
Save button on the Quick Access Toolbar to display the Save As dialog box
• Type the file name in the File name text box. Do not press the ENTER key after
typing the file name
• If the navigation pane is not displayed in the dialog box, click the Browse
Folders button to expand the dialog box
• Scroll to display the location to which you wish to save the file
• Expand drives and folders as necessary to locate the desired save location, and
then double-click the folder in which you wish to save the file
• Click the Save button

Office 2016 and Windows 10: Essential Concepts and Skills 41

Saving a File in a Folder

Office 2016 and Windows 10: Essential Concepts and Skills 42

Minimizing and Restoring a Window
• Click the Minimize button on the program’s title bar to minimize
the window
• If necessary, click the program button on the taskbar to restore
the minimized window

Office 2016 and Windows 10: Essential Concepts and Skills 43

Changing the Screen Resolution
• The screen resolution tells you how many pixels your screen can
display horizontally and vertically.
• Changing to a lower screen resolution will therefore give you less
pixels, sharpness and details. You'll get less stuff to fit in on your
screen and everything will get bigger.

Office 2016 and Windows 10: Essential Concepts and Skills 44

Changing the Screen Resolution
• Right-click an empty area on the Windows 10 desktop to display a shortcut menu
that displays a list of commands related to the desktop
• Click Screen resolution on the shortcut menu to open the Screen Resolution
window
• Click the Resolution button in the Screen Resolution window to display the
resolution slider
• If necessary, drag the resolution slider to the desired screen resolution
• Click an empty area of the Screen Resolution window to close the resolution slider
• Click the OK button to change the screen resolution
• Click the Keep changes button to accept the new resolution

Office 2016 and Windows 10: Essential Concepts and Skills 46

Changing the Screen Resolution

Office 2016 and Windows 10: Essential Concepts and Skills 47

Quitting an Office Program
with One Document Open
• Click the Close button on the right side of the program’s title bar
• If necessary, save changes to the document

Office 2016 and Windows 10: Essential Concepts and Skills 48

PowerPoint
• PowerPoint is a complete presentation program that allows you
to produce professional-looking presentations
• Word processing
• Outlining
• Charting
• Drawing
• Inserting multimedia
• Saving to Web
• E-mailing
• Collaboration
• Preparing delivery

Office 2016 and Windows 10: Essential Concepts and Skills 49

Starting a Program
Using the Search Box
• Click the Start button on the Windows 10 taskbar to display the
Start menu
• Type the program name as the search text in the ‘Search
programs and files’ text box
• Click the desired program name in the search results to start the
program

Office 2016 and Windows 10: Essential Concepts and Skills 50

Starting a Program
Using the Search Box

Office 2016 and Windows 10: Essential Concepts and Skills 51

Creating a New Blank Office Document
from Windows Explorer
• In Windows Explorer, display the folder in which you want to create
the new Office document
• Right-click an open area in the right pane of the folder window to
display a shortcut menu
• Point to new on the shortcut menu to display the New submenu
• Click the document type you wish to create on the New submenu
• Type the desired file name in the text box, and then press the
ENTER key

Office 2016 and Windows 10: Essential Concepts and Skills 53

Creating a New Blank Office Document
from Windows Explorer

Office 2016 and Windows 10: Essential Concepts and Skills 54

Starting a Program from Windows
Explorer and Opening a File
• Display the folder window containing the file you wish to open
• Right-click the file icon or file name to display a shortcut menu
• Click Open on the shortcut menu to open the selected file in the
program used to create the file

Office 2016 and Windows 10: Essential Concepts and Skills 55

Renaming a File
• Navigate to the location of the file to be renamed
• Right-click the file to be renamed to display a shortcut menu
that presents a list of commands related to files
• Click Rename on the shortcut menu to place the current file
name in a text box
• Type the new file name in the text box and then press the ENTER
key

Office 2016 and Windows 10: Essential Concepts and Skills 56

Renaming a File

Office 2016 and Windows 10: Essential Concepts and Skills 57

Moving a File
• Navigate to the location of the file to be moved
• Display the folder in the navigation pane to which you want to
move the file
• Drag the file from the right pane to the desired folder in the
navigation pane

Office 2016 and Windows 10: Essential Concepts and Skills 58

Moving a File

Office 2016 and Windows 10: Essential Concepts and Skills 59

Deleting a File
• Navigate to the location of the file to be deleted
• Right-click the file to be deleted to display a shortcut menu
• Click Delete on the shortcut menu to display the Delete File
dialog box
• Click the Yes button to delete the selected file

Office 2016 and Windows 10: Essential Concepts and Skills 60

Deleting a File

Office 2016 and Windows 10: Essential Concepts and Skills 61

Opening the Help Window
in an Office Program
• Click the Office program’s Help button near the upper-right
corner of the program window to open the program’s Help
window

Office 2016 and Windows 10: Essential Concepts and Skills 62

Moving a Window by Dragging
• Drag the window title bar to the desired location

Office 2016 and Windows 10: Essential Concepts and Skills 63

Resizing a Window by Dragging
• Point to the lower-right corner of the window until the mouse
pointer changes to a two-headed arrow
• Drag the bottom border to display more of the active window

Office 2016 and Windows 10: Essential Concepts and Skills 64

Obtaining Help Using the ‘Type words to
search for’ Text Box
• Type the search text in the ‘Type words to search for’ text box at the
top of the program’s Help window
• Click the Search button arrow to display the Search menu
• Select the desired option on the Search menu, and then click the
Search button arrow again to close the Search menu
• Click the Search button to display the search results
• Click the desired link to view the Help document
• Click the Home button on the toolbar to clear the search results and
redisplay the Help home page
Office 2016 and Windows 10: Essential Concepts and Skills 65
Obtaining Help Using the ‘Type words to
search for’ Text Box

Office 2016 and Windows 10: Essential Concepts and Skills 66

Obtaining Help Using the Help links
• Click the desired link on the Help home page to display the
associated page

Office 2016 and Windows 10: Essential Concepts and Skills 67

Obtaining Help Using
the Help Table of Contents
• With the program’s Help window open, click the Home button
on the toolbar to display the Help home page
• Click the Show Table of Contents button on the toolbar to
display the Table of Contents pane on the left side of the Help
window
• Click the desired link to view a list of Help subtopics
• Click the desired subtopic to view the associated article

Office 2016 and Windows 10: Essential Concepts and Skills 68

Obtaining Help Using
the Help Table of Contents

Office 2016 and Windows 10: Essential Concepts and Skills 69

Using Windows Help and Support
• Windows Help and Support is available when using Windows 10
or when using any Microsoft program running under Windows 10
• Displays help for Windows 10

Office 2016 and Windows 10: Essential Concepts and Skills 70

Starting Windows Help and Support
• Click the Start button on the taskbar to display the Start menu
• Click Help and Support on the Start menu to open the Windows
Help and Support window
• After reviewing the Windows Help and Support window, click the
Close button to quit Windows Help and Support

Office 2016 and Windows 10: Essential Concepts and Skills 71

Starting Windows Help and Support

Office 2016 and Windows 10: Essential Concepts and Skills 72

 Chapter Summary

• Perform basic mouse operations

• Start Windows and log on to the computer
• Identify the objects on the Windows 10 desktop
• Identify the programs in and versions of Microsoft Office
• Start a program
• Identify the components of the Microsoft Office Ribbon

Office 2016 and Windows 10: Essential Concepts and Skills 73

Chapter Summary
• Create folders
• Save files
• Change screen resolution
• Perform basic tasks in Microsoft Office programs
• Manage files
• Use Microsoft Office Help and Windows Help

Office 2016 and Windows 10: Essential Concepts and Skills 74

MICROSOFT
OFFICE 2016
Chapter Complete