Physical Facilities

Inventory
2010
COBOL PFI History
 1981 First IBM PC introduced
 1985 +/- COBOL PFI initiated
 Ronald Reagan was President
 Coke introduces New Coke
 Microsoft releases Windows 1.0
 2009 Last full run of COBOL PFI
 New PFI Timeline
 9/09 RFP Authorized by SBC
 SBC 166/000-01-2005B
 5/10 RFP Issued
 7/10 Consultant Approved
 12/10 System installed – testing
 2/11 Statewide training
 5/11 Campus Data updated
 The PFI Team
 Alan Gosart TBR
 Anne Maples Vaught MTSU
 Jane McGuire VSCC
 Lilly Hsu TBR
 Ruthie Bassford UoM
 Ted Washington NaSCC
 Why are we doing this

 Campuses get $ per E&G SF

 More Students – Same SF
 Campus needs Data
 Central Office needs Data
 THEC needs Data
 A Square Foot is a Resource
just like a Dollar and we have a whole
room full of people watching over our
Dollar, but we don’t have anyone
watching over our Square Foot.

 Otis L. Floyd, Chancellor 1991 +/-

Current Structure of Database

Building

Room
New Structure of Database
Institution
Campus
Building
Floor
Room
Institution
 Name / Acronym
 THEC No.
 SBC No.
 Sort Order
 Address
 PFI Coordinator
 FTE / HC Data
 Building
 Names & ID  Const Date
 Off-Camp Code  Occ Date
 Functions  Gross SF
 911 Address  Net SF
 Use Code  Renovation
 Ownership  % In Service
 Stations  Notes
 Floor
 Organizational tool
 No Data entry
 Subtotals and Totals
 Links to AutoCAD
 Room
 Room No.  Taxonomy
 Room Name  Program
 Use Code  Dept / Division
 Room Sub-Use  Net SF (2)
 Stations  Research
 Furnishings  Revenue
 Technology  Notes
 Data
 What do we know
 Is it accurate
 What do we do with the info
 How can that help

 Campuses are reimbursed by SF

 Space is required for operation
 Median Average Weighted No. Gross SF Net SF Eff.

APSU 50.0 38.7 35.2 37 1,408,111 836,201 59.4%

ETSU 46.0 48.0 44.6 86 3,071,963 1,934,796 63.0%

MTSU 42.0 37.6 36.4 107 3,003,366 1,888,750 62.9%

TSU 29.0 36.1 40.8 68 1,966,735 1,245,302 63.3%

TTU 38.0 42.1 45.0 80 2,030,868 1,440,450 70.9%

UM 48.0 49.8 42.1 123 4,436,245 2,666,830 60.1%

Univ 42.0 43.8 41.1 500 15,917,288.0 10,012,329 62.9%

 Median Average Weighted No. Gross SF Net SF Eff.

ChSCC 33.0 30.3 30.3 17 710,605 478,346 67.3%

ClSCC 38.0 36.5 41.0 15 336,231 213,932 63.6%

CoSCC 35.0 28.7 35.0 23 359,221 251,670 70.1%

DSCC 36.0 29.9 28.1 17 277,746 187,077 67.4%

JSCC 44.0 36.7 36.9 12 358,773 245,491 68.4%

MSCC 23.0 26.0 26.4 17 343,176 247,368 72.1%

NaSCC 10.0 20.1 23.9 17 414,254 295,828 71.4%

NeSCC 23.0 24.0 19.5 22 357,563 177,036 49.5%

PSCC 19.5 24.7 28.5 22 600,002 389,073 64.8%

RSCC 24.5 27.7 22.4 32 682,224 517,534 75.9%

STCC 34.5 30.4 28.4 40 1,093,931 702,070 64.2%

VSCC 31.0 29.5 30.5 18 406,651 268,454 66.0%

WSCC 17.0 22.3 30.2 37 836,540 605,063 72.3%

Coll 29.0 27.6 28.9 289 6,776,917 4,578,942 67.6%

 Question
 What College campus(es) have
the most:
 E&G SF per FTE

 Are there Data Anomalies

 College E&G Square Feet / FTE
180

160

140

120

100

80

60

40
ChSCC ClSCC CoSCC DSCC JSCC MSCC NaSCC NeSCC PSCC RSCC STCC VSCC WSCC Median Average
 Question
 What University campus has
the most:
 Lab Space per FTE:

 Why
 University Formula SF / FTE
35.00
CLASSRM

30.00
CLASSLAB

25.00
INSTR. OFF

20.00
ADMIN. Off

15.00
LIBRARY

10.00 P .E.

5.00 STUD SER

- P HYS PL
APSU ETSU M TSU TSU TTU UOM M edian Average
 Question
 What percent of GROSS space on a
University Campus is Classroom
 University Space Allocation Net VS Gross

4.2% Classroom
14.0%
Residence

5.5% Classlab

1.2%
Independant Lab

4.5%
Instructional
0.7% Athletics Offi ce

4.5% Student Services 4.1%

Admin Offi ce
1.0% Special Admin

3.2% Special Academic 3.6% Library

1.3% Assembly 3.6% PE

0.1% AV Services
2.3% Research
4.8% Student Servies
1.2% Phy Plant
 Question
 What percent of NET space on a
College campus is Classrooms
 Community College Net vs Net
1% Athletics Resident
3% Independant Oper
0%
2% Spec Student Serv
17% Classroom
3% Special Admin

8% Spec Academic

6% Assembly

1% AV Serv

0% Research

20% Classlab
4% Plant

6% Student Services

4% PE

1% Independant Lab
8% Library

9% Instructional Offi ce
9% Admin Offi ces
What do we need for the Data
 Need a tool to manage data
 Archibus is new database
 Need a guide for objectives
 FICM 2006 Manual
 Need a place to store data
 TBR Virtual Server
 Need accurate data
 Up to Each Campus
 Building Number
 Review your Building Numbers
 Are they logical numbers
 Does it reflect current organization
 Don’t need to pad numbers
 Don’t need Other ID in No.

 Now is a time to reconsider No’s

 Room Number
 Review your Room Numbers
 Are they numbers
 Are they logical numbers
 Are they used elsewhere
 Don’t need to pad numbers
 Don’t need Other ID in No.

 Now is a time to reconsider No’s

Floor Plans link to Database
 Floor Plans can be linked
 AutoCAD is the program
 “P” line will calculate SF
 Simple “Double Line” Drawing
 Various Options

 Start the Thought & Planning Now

 Your Assignment
http://ofd.tbr.edu/ Click on PFI
 Review PFI Instructions – draft
 Review PFI Codes – draft
 Review 2006 FICM Manual

 Let us know your comments and

concerns and questions
Next Session
 Rick Martin
 OnLine FM

 Archibus