ASSESSMENT OF SBM

MANAGEMENT PRACTICES

Based on the Manual on the Assessment of SBM Management Practices (2009)

and the Manual on EBEIS (February 2010)
 OUTLINE OF PRESENTATION

Objectives
Dimensions of SBM
Administration of the SBM
Assessment Instrument
Scoring and Interpretation of Scores
Utilization of Results
E-Version of SBM Assessment
 CHECKPOINT

How many dimensions does SBM have?

What are those dimensions?

 What is the 4th
dimension all about?
In the SBM Framework
& Standards, what does
level 3 refer to?
What are the stages in
the administration of
the SBM Practices
Assessment?
At what stage in Level 1
is a school that gets 100%
score in the Assessment
Instrument?
 OBJECTIVES

Determine the level of the SBM practices of the

school
Provide the school a sound basis on which to
establish its plan of action
Improve the SBM support systems through
interventions in various admin levels of DepEd
Determine the effectiveness of SBM practices in the
delivery of basic education services
 SBM Framework and Standards

Improved Education Outcomes

SBM Standards: Criteria
And Quality Dimensions
Level 3
Management
of School ensuring the
production of
*Student intended outputs
Achievement Level 2 (Mature)
*Classroom introducing and
Instruction sustaining continuous
improvement process
*Resources Level 1 (Progressive)
establishing and
Accountability Mechanisms developing structures
and mechanisms
(Standard)
securing and managing inputs
School-Based Management Systems
 SBM DIMENSIONS

I – School Leadership
II – Internal Stakeholders
III – External Stakeholders
IV – School Improvement Process
V – School-Based Resources
VI – School Performance Accountability
 ADMINISTRATION OF THE SBM ASSESSMENT
INSTRUMENT

Stage 1: School Head’s Orientation

1. understand SBM – its dimensions, levels and
practices
2. appreciate the intent of the SBM assessment
3. understand all the terms used in the instrument
4. learn the process of administering the instrument
5. know the scoring process as well as determine the
level of SBM practice of the school
6. know the manner of reporting the results to the
division office
Stage 2 : Responding to the Instrument by the
Stakeholders

1. Phase 1 – Orientation of school stakeholders as

respondents
2. Phase 2 – Actual inventory
 evidences must be presented to stakeholders
before ticking an item in the instrument
 evidences must be the one being asked for
 no evidence, no check mark even if the school has
been doing it
3. Phase 3 – Summarizing the stakeholders’ responses
Stage 3 – The Focused Group Discussion

With the leadership of SH -

1. Total score is presented to stakeholders
2. School’s level of SBM Practice is pointed out
3. Areas of strength are highlighted
4. Areas for improvement are tackled
5. SBM Assessment Instrument is used as jump off
point and guide in the FGD
6. Concrete steps to address identified weaknesses
are generated from stakeholders
 SCORING AND INTERPRETATION
OF SCORES
Dimension Level 1 Level 2 Level 3
Items Score Items Score Items Score

School Leadership 29 35 49
Internal Stakeholders 23 28 38
External Stakeholders 27 15 18
School Improvement Process 31 27 25
School Resources 17 18 21
School Performance 23 14 19
Accountability
TOTAL 150 137 170
Total score divided by no. of items
x 100

SCORING TEMPLATE
LEVEL OF SCHOOL IN SBM PRACTICES

Percentage LEVEL 1 LEVEL 2 LEVEL 3

Score
100% Standard Progressive Mature
Stage Stage Stage
61% - 99% Moving Advancing Accelerating
Toward Stage Stage
Stage
1% - 60% Starting Gearing Up Practicing
Stage Stage Stage
 REMINDERS ON ASSESSMENT
OF SBM PRACTICES

Complete level 1 first before trying to respond to and

comply with pieces of evidence for levels 2 & 3
School, however, is not prevented from assessing its
level of SBM practice in all three levels at one time
No school can qualify for level 3 if, in the first place,
it has not obtained a rating of 100% in levels 1 and 2
 UTILIZATION OF RESULTS

For the School Level

 basis for school’s plan of action
 basis for technical assistance by Division Office
 activities identified in the assessment result are
reflected in the SIP then translated into concrete
actions in the AIP
 SBM areas that cannot be addressed within a year
should be plotted in the three-year Work & Financial
Plan
 TEMPLATE FOR SBM ASSESSMENT RESULT

School: __________________ Division: _______

Address: _________________ Date: __________
SBM Indicator Actions to By Whom Resources
Dimension be Taken Needed
For the Division Level
 SBM Assessment Result provides statistical data as
to how many schools are in different levels of SBM
practices
 Basis for provision of technical assistance
 Basis in developing the Division Work Plan
 Incorporating the Work Plan in the DEDP, copy
furnished to the Regional Office
 Basis for Project Implementation with
corresponding budget allocation
 SAMPLE DIVISION WORK PLAN

Dimension Objective Output Strategic Unit/Person

Response Responsible
School Develop and Guidelines Obtain SDS Office
Improvement disseminate and procedure standards
Process guidelines on in establishing from RO/CO
establishing SGC
SGC Conduct SGC Task
consultation Force
with
stakeholders
group

Support Mechanisms Develop SIP Planning

schools in to appraise Review Officer
developing quality SIP Organize SBM Task
quality SIPs Review Force
Committee
For the Regional Level
 basis for making policy
recommendations/proposals to support the courses
of action in the division and school levels

For the Central Office Level

 looks into proposed recommendations from the
regional offices and formulates the necessary policies
for implementation in the field for sustainability
E-VERSION OF SBM ASSESSMENT

PROCESS OVERVIEW OF THE EBEIS

 ACCESSING THE EBEIS

To access the EBEIS, type

http://www.beis.deped.gov.ph at the
address or location bar of a web browser,
then press Enter.
Enter your username and password, then click on the Sign In button.
On the upper left corner of the BEIS main page, you will see
the School Level BEIS menu items. This Menu consists of the
following:

•View School Profile displays basic information on the school.

It also provides a facility to update the profile.
•BEIS Data-entry provides a suite of reporting facilities which
includes the submission of annual school statistics.
•School Report Card displays 5-year information on school
performance indicators.
•Learning Outcomes – Trend Analysis – provides multi-year
information on the school’s achievement test results
•SBM Assessment is a facility to enter and submit SBM
assessment results and generate related reports
•Data Analysis provides a tool to correlate school performance
indicators and view these in graphical form
•SBM Assessment & Reporting – School Level Module

School Heads or their authorized school

representative may submit their school’s SBM
assessment results online. To do this, log on to the
EBEIS using the school’s ID and password given by the
Division EBEIS Coordinator or Division Planning
Officer.
Once at the EBEIS Main Page, click on the SBM
Assessment in the Main Menu located at the left side
of the page. This expands to a list of sub-menu items
to choose from as shown in Figure 3-0.
Having ticked all the appropriate items, click on the Save
button. This action will create a record of assessment results
in the database and displays the message “Assessment data
saved”. This leads to the SBM Assessment Summary page
shown in Fig. 3.1-3, where the total score for each dimension
and the level of practice is displayed in accordance with the
table below:
Level 1 Level 2 Level 3

Starting 1 – 60% Gearing Up 1 – 60% Practicing 1 – 60%

Moving Towards 61-99% Advancing 61-99% Accelerating 61-99%

Standard 100% Progressive 100% Mature 100%

 THOUGHTS TO PONDER

“Success requires you to be committed to doing 'what

works' and discard all things that do not work.
Do not let disappointment stop you from trying new
things or different things until you achieve the
success you want.
In the end, victory goes to the one who persisted in
achieving the success they wanted when others gave
up along the way.”

From Inspirational Thoughts

THANK YOU!!!