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&DELEGATION IN
NURSING
MANAGEMENT
3
Definition of Coordination
According to Mooney and Reelay, “Co-ordination is orderly
arrangement of group efforts to provide unity of action in the pursuit
of common goals”.
According to Charles Worth, “Co-ordination is the integration of
several parts into an orderly hole to achieve the purpose of
understanding”.
4
Cont…
According to Henry Fayol “ to co-ordinate is to harmonize all the
activities of a concern so as to facilitate its working and its
success”
5
Purpose of coordination:
Effective coordination is a milestone in achieving the goal by
establishing a competent management.
Coordination is not a one- shot deal. It is never ending process
of ensuring the smooth running of an organisation for
achievement of organizational goals within the timeframe.
6
Features of Coordination –
Group effort – Coordination is a relevant
to group effort and leads to integration of
all activities in the nursing organization to
render the best possible nursing care.
There is no need for coordination when an
individual works in isolation without
affecting anyone’s functioning.
Essence of management – coordination
is not a distinct function, but the very
essence of management. It is inherent in
the managerial job.
7
Conscious activity – Coordination does not arise spontaneously or by
force. Coordination is conscious activity & various skills are required
to have the coordination within the department.
8
Continuous and dynamic process – Coordination is a continuous or
on-going process. It is also a dynamic process. It has to be achieved
dynamically through the managerial activities and required to be
maintained continuously.
Unity of actions – All the activities in the department are unified in
pursuit of common goal as per institution’s vision and mission.
9
Integration of activities – Coordination is achieved through
integration of various activities.
Pervasive function – Coordination is pervasive in nature because it is
required at every level and by every manager.
Common purpose – Coordination has a common purpose of getting
organizational objectives accomplished in a smooth manner.
10
Importance of Coordination
14
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Principles of Co-ordination
Parker Follet’s four principles
1) Principle of early stage
• According to this principle coordination must start at an early stage
in the management process.
• It must start in planning stage so that it results in making best plans
and implementing these plans with success.
• Coordination can be achieved more easily in early stages of
planning and policy-making.
• Early coordination improves the quality of plans.
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2) Principle of continuity
• Coordination must be a continuous process.
• Decision of one person or department will affect all other persons and
departments in organisation.
• So before taking any decision or action manager must think about its
long term effects.
18
Additional principles
Principle of effective communication
• Coordination will be successful only in the presence of an effective
communication.
• Good communication must be present between all departments,
within employees themselves, and even between managers and
their subordinates.
• Good communication helps to avoid misunderstandings in the
organisation.
• All communication barriers and gaps must be avoided and fixed.
19
Principle of Mutual Respect
Without mutual respect, coordination may not survive for long.
Managers must respect feelings and emotions of employees & there
should be close harmonious relations between top management,
middle management & lower management employees.
Coordination will be successful only if the organization has set its clear
objectives.
20
Types of coordination
21
Internal:
• When the coordination is between the different units of an
organization within and is achieved by integrating the goals and
activities of different departments of the organization.
External:
• It refers to coordination between an organization and its external
environment comprising government, community, customers,
investors, suppliers, competitors, research institutions, etc. It requires
proper match between policies and activities of the organization and
the outside.
•
22
Cont..
23
On the basis of hierarchy
Vertical:
• When the coordination is between different levels of the
organization and has to ensure that all the levels in the organisation
act in harmony and in accordance with the goals and policies of the
organization. Vertical coordination is assured by top management
through delegation of authority.
Horizontal or lateral:
• It refers to coordination between different departments and other
units at the same level of the management hierarchy.
24
Procedural and substantive coordination:
25
Techniques of coordination
26
Cont..
For example when any entrepreneur hires their first employee,
he/she has two alternatives for coordinating the work. First, she
can specifically instruct the employee about what to do, and then
monitor the employee regularly.
If monitoring becomes problematic, the entrepreneur can
implement appropriate incentives. Alternatively, she can tell the
employee the company’s goals and instill the employee’s
attachment to them. In fact, entrepreneurs can use such attachment
as requirement of employment (Chatman 1991).
27
Preconditions to effective coordination
The chances of achieving effective coordination are greatly enhanced
when several preconditions have been met. These are:
Participation
Coordination becomes viable when employees actively participates in
the coordination process.
On the basis of hierarchy employees need to participate in deciding
the policies, procedures, strategies and plans that will affect their
operations. Participants must act to secure and maintain the
confidence of others, thereby creating an atmosphere of respect and
good will.
28
Impartiality
Coordination should advocate the principles of impartiality.
Transparency
Coordination requires trust and trust requires transparency; the
willing & exact flow of information and open decision – making
processes without hiding the facts.
29
Skills to achieve effective coordination:
30
Orderly and Sound planning – The goals of its units must be clearly
defined. Planning is the ideal stage for coordination & is done in
accordance with the goal. There should be clear-cut objectives,
harmonized, sound policies & planning in proper order and unified
procedures and rules to ensure uniformity of action to achieve the goal.
31
Effective Supervision and Leadership – A good leader can
guide the activities of his subordinates in the right direction and can
inspire them to pull together for the accomplishment of common
objectives. Effective supervision is an important method of
32
Proper delegation – Delegation is often required; hence
adequate delegation skills are required to get the work done.
33
Meetings – Periodic meetings are very effective in
promoting the coordination, if organized properly these
are very fruitful.
Coordination through committees – Committees ensure
that the problems arise out of personal relations and got
resolved effectively & timely.
34
Management and coordination
Management seeks to achieve co-ordination through its basic functions
of planning, organizing, staffing, directing and controlling etc.
That is why, co-ordination is not a separate function of management
because achieving harmony between individuals efforts towards
achievement of a common group goal is a key to successful
management.
A manager can be compared to an orchestra conductor since both of
them have to create rhythm and unity in the activities of group members.
Co-ordination is an integral element or ingredient of all the managerial
functions as discussed further.
35
Co-ordination through Planning - Planning facilitates co-
ordination by integrating the various plans through mutual
discussion, exchange of ideas. e.g. - co-ordination between finance
budget and purchase department.
36
Co-ordination through Staffing - A manager should bear in mind
that the right number of personnel in various positions with right
type of education and skills are selected which will ensure right
men on the right job.
38
Time to initiate contact or communication
Lack of trust
39
Personal work style differences
40
Importance of Coordination in nursing
Coordination is extremely important in delivering health care
specially in nursing. Its importance can be described under
following points:
1. A promising key for quality healthcare system
In the past, lack of unity among healthcare workers was one of the
barriers to the improved healthcare delivery system. With the
introduction of care coordination concept, it was predicted to be the
best solution in unifying the fragmented nature of the healthcare
system.
The strategies helped in improving treatment outcomes while
maximizing cost-efficiency of healthcare services.
41
Cont..
2) Promotes unity in healthcare
42
3) Makes nurses knowledgeable about other disciplines of care
43
4) Improves nurses flexibility and resourcefulness
44
5) Improves quality of patient care
As nurses, we don’t have any higher goal than to provide quality care
for patient’s health improvement. Utilizing nursing care coordination
helps greatly in achieving this nurses’ common goal. Improving quality
of patient care is the heart of care coordination.
6) Serves as a good foundation for specialized or advanced nursing
degrees
Nowadays, there are several organizations and educational institutions
offering courses in Coordination. In American Nurses Association, an
online course about care coordination is being offered.
Care Coordination: Enhancing the RN Skill Set is an interactive
blended course
45
Research Input
Jacqueline M., Jane M., et. al. Journal of Nursing Management, October 20, 2012.
46
In this study data was collected using structured questionnaires
distributed to 192 hospital professionals (44% response rate).
Analyses showed that relational coordination was positively related to
integrated care delivery (P ≤ 0.05).
Relational coordination was lower among professionals in some of the
same discipline but higher between nurses than between medical
specialists and others.
Relational coordination and integrated care delivery were significantly
higher in geriatrics than in other units (P ≤ 0.001).
Conclusion of the study
The enhancement of relational coordination among healthcare
professionals is positively associated with integrated care delivery to
older patients.
Jacqueline M., Jane M., et. al. Journal of Nursing Management, October 20, 2012. 47
Conclusion
A good Coordinator is
a good Leader and A
good Leader is a good
Manager.
48
DELEGATION IN NURSING
MANGEMENT
PRESENTED BY:
INDU BALA
50
Introduction
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Definition
Delegate- “To entrust to other person; to appoint as one’s
representative; to assign responsibility or authority”.
Delegation- “The act of empowering to work for another”.
52
“Transferring to a competent individual the authority to
perform a selected nursing task in a selected nursing situation
. The nurse retains accountability for delegation”.
(National council of state nursing board, 1996)
53
Purpose of delegation
To achieve organizational goal
Time and cost savings
Professional growth of employees by imparting activity
delegation & then training to them.
Professional growth of the manager and decreased burden of
work load.
54
Helps the chief executive to devote more time in decision
making, policy formulation and planning.
Makes the organization to act efficiently and economically
and bring flexibility in it.
Helps in creation of managerial class and develops a sense
of responsibility in subordinate.
Delegation avoid delay and helps in achieving the common
organizational goal at appropriate time
55
Why there’s a need for delegation?
56
Three foundations for delegation
1. Authority
2. Responsibility
3. Accountability
57
Components of Delegation
58
Essential aspects
59
Types of Delegation
60
Principles for Delegation
5. Unit of command 61
62
Rights to delegation
Right task
Right circumstance
Right person
Right direction/communication
Right supervision/evaluation
63
Right task
Is there potential for harm?
How complex is the task?
What problem-solving skills are required to carry out the task?
What is the predictability of the outcome?
Patient interaction/ability?
64
Right circumstance
Consider the condition and acuity of the patient
Organization documents – the job descriptions,
policies, and procedures within the organization
will guide to whom and what can be delegated.
65
Right person
66
Right direction/communication
67
Right supervision/evaluation
Checking on the progress of the task.
Checking on the outcomes once the task is performed.
Obtaining feedback about the completed task from the
delegatee.
Evaluate the effectiveness of the delegation with the
delegatee.
68
Styles of Delegation
Controlling style
Coaching style
Consulting style
Coordinating style
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Controlling style
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Coaching style
When we adopt the coaching style, we closely supervise the
completion of the task, but less than when we use the controlling
style. Coaching style should be used when delegating tasks to
employees with a moderate amount of experience.
When we delegate using the coaching style, employees
completing tasks under our supervision, feel more responsibility
than they do under a controlling delegator. Because of the
increased responsibility, employees tend to feel more motivated.
71
Consulting style
When managers use this style, they give the employee more
freedom in completing the task than in the controlling or coaching
styles.
It's most appropriate to use the consulting style when you're
delegating to an employee who has had previous experience with
similar tasks.
The employee is responsible for completing the task independently
when we use the consulting approach. But, if the employee require
support, input, or other types of assistance, the consulting manager
should be available as a resource.
72
Coordinating style
73
Delegation Process
Define the task
Decide on the delegate
Determine the task
Reach an agreement
Monitor performance
provide feedback
74
Levels of Delegation
As a leader, whenever you delegate a task, you need to make it clear
at
what level of authority you are conferring to others.
Level 1: Do exactly what you are asked to do.
Level 2: Research the topic and report back.
Level 3: Research the topic, outline the options, and make a
recommendation.
Level 4: Make a decision and then tell me what you did.
Level 5: Make whatever decision you think is best.
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SMARTT Delegation
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Strategies for effective delegation
Plan ahead
Identify necessary skill and
levels
Select most capable person
Communicate goal clearly
Empower the delegate
Clarity for delegation in the
management philosophy and
policies.
77
Set deadlines and monitor
progress
Provide guidance
Evaluate performance
Reward accomplishment
Proper communication system
techniques
Develop appropriate control
methods.
Delegation boundaries need
to be defined.
78
What to delegate ?
79
The task can be performed safely, according to exact,
unchanging directions with no need to alter the standard
procedures for performing the task.
The performance of the task does not require complex
observations or critical decisions with respect to the task.
No repeated nursing assessment are needed.
The consequences of performing the nursing task
improperly, are minimal and not life threatening.
80
Advantages
Delegation servers as a vehicle of coordination. The various
levels of the organization are used more appropriately.
A sound system of delegation tends to develop an increased
sense of delegation & responsibility and enhanced potential
work capacity of individual employees
It reduce the executive burden, it relieves the superior from
time consuming minor duties and allows him/her to concentrate
more effectively on major responsibilities of his/her own
position
81
Cont..
82
Disadvantages
83
GOOD DELEGATION BAD DELEGATION
Freedom is given to the individual or team to achieve • Delegatee feels frustrated and confused,
the outcome restricted or demotivated
Good Delegation v/s Bad Delegation;
The outcome and expectations are clear and • ‘My way or the highway’ – persons delegated,
unambiguous
see no room to explore alternative options
The tone of the delegation is supportive
• Delegatee feels that opportunities have been
The delegatee feels confident in their abilities and
missed with a lack of permission to adapt and
specifically why they were chosen
respond to possibilities to improve.
Colleagues and stakeholders understand the task has
been delegated are supportive of the delegatee • Lack of clear preferred outcome
Deadlines and milestones are clear and followed • Lack of deadline
through to action • The delegatee doesn’t receive feedback on
performance and feels confused as to how
well he performed 84
Authority to determine delegation
Legal Authority to Delegation Legal responsibility for the RN
to delegate a task to the PN or UAP is determined by
Nurse Practice Act
Employer’s statements including job descriptions, policies,
and procedures
National standards of care
American Nurses Association (ANA)
Other National Organizations e.g. TNAI
85
Additional Legal Principles
RN remains legally responsible for delegated activities
RN is accountable for appropriateness of delegated activities and
its accurate completion
UAPs can not supervise other UAPs
UAP or PN can not redelegate activities.
UAP can not complete a pain assessment
PN can not complete discharge teaching
86
Micromanagement & delegation
Trust = autonomy + confidence. If you have confidence on a person, you
assign task and give them some amount of autonomy to complete the
task it means you trust on his caliber.
87
Errors in delegation
Under delegation
Over delegation
Improper delegation
88
Under delegation
Lack of experience
Lack of trust
Fear of subordinates
89
Over delegation
90
Improperly delegating
Wrong time
Wrong person
Wrong circumstances
91
Barriers in delegation
92
Vague job description
Inadequate training
Lack of adequate recruitment and selection
Time involved in explaining the task
Reluctance to take the risks involved in depending on
others.
Fear of loss of power
93
Subordinate resistance to delegation
Failure of the delegator to see the
subordinates perspectives
Workload assigned are highly
challenging both physically and
mentally
Belief of employees that they are
incapable of completing the delegated
task.
Over delegation
94
Outcomes of weak delegation
Low morale
Reduced productivity
Decrease interest in work
Feeing over burdened
Frustration
Poor outcome
95
Research Input-1
Nurses Working with Unlicensed Assistive Personnel: A
Phenomenological Study
96
Findings:
Nurses report an increased task management workload which may
lead to a decline in the quality of nursing care. Structural factors
that are related to nurses and to UAPs were mentioned as affecting
the quality of their professional and collaborative interaction.
Conclusions:
Training nurses to work with UAPs while developing their
communication and managerial skills may improve the quality of
care and increase their level of satisfaction.
CM Ronit, Orinovsky Era et. al., Journal of Clinical and Practical Nursing, June 20,2017
97
Research Input-2
Relation between task delegation and job satisfaction in general practice: a
systematic literature review
In this systematic literature review, four databases PubMed, Cinahl, Embase, and
Scopus were searched systematically & included four studies in the review. They
explored views and attitudes of the staff, encompassing nurses as well as practice
managers.
According to the study, the staff’s overall attitude towards task delegation was
positive and led to increased job satisfaction, probably because task delegation
comprised a high degree of work autonomy.
Helle Riisaard, Loni Ledderer et. al. Journal of BMC Family Practice, Nov 30, 2016.
98
BRIEF
SUMMARY
99
Conclusion
Coordination & Delegation are powerful tools of management
and can work as Milestones for an effective and smooth running
of an organisation, but when used correctly. Well achieved
coordination & effective delegation can create a positive and
motivating environment in which all the employees work
together to achieve the expected outcome and meet the goals of
organisation.
100
References
Jogindra Vati, Principles and Practices of Nursing Management &
Administration, Jaypee brothers medical publishers: 2013,First Edition, 271-274
Basvanthappa BT. Nursing Administration. New Delhi: Jaypee
brothers;2000,203-206
Ward MJ, Price SA. Issues in nursing administration. St. Louis: Mosby;1991.
Douglass L M. The effective nurse- leader and manager. 5th ed. Mosby: St.
Louis; 1996.
Morrison M. Professional skills for leadership. Mosby: US; 1993.
Ellis J R, Hartley C L. Managing and Co-ordinating nursing care. 3rd ed.
Lippincott: Philadelphia;1995.
Website:
https://www.managementstudyguide.com/coordination.htm
http://www.currentnursing.com/nursing_management/coordination.htm 101
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