Alternative Work Arrangement

(AWA) for DepEd

Online Meeting of School Principals / Ocs
May 20, 2020, 1:30 p.m.
NDBagano
DepEd Memo No. 052, s. 2020

“ DepEd maintains status quo on work

arrangements fir officials, teaching and non-
teaching personnel in all offices, units and
schools” (par. 1) and sustains the framework
stipulated in DepEd memo No. 043, s. 2020
and OM-SEC-2020-001 (par. 2).
DepEd AWA Framework
1. Strict observance of pertinent public health measures,
particularly the minimum public health standards;
2. Continuity of delivery of DepEd essentials services and
priority programs, while observing the minimum public
health standards in work-related functions and
responsibilities;
3. Consistency of the actions of each official, teaching and
nonteaching personnel in the context of work and private
activities.
Alternative Work Arrangement (AWA) shall be
guided by the following parameters:
1. Eight hours a day from Monday to Friday of each week shall be
maintained for continued delivery of quality service. Thus, there must b
sufficient personnel in the office to render the said service (par. 4.b.i,
DM 043, s. 2020);
2. Equitable distribution of personnel shall be observed;
3. Personnel who are high – risk to infection, pregnant women, age 60
years and above, age 21 years and below, and with immunodeficiency,
comorbidities, or other health risk (CSC MC No. 10, s. 2020);
4. Personnel residing outside NCR, considering limited modes of public
transpiration and curfew (par. 4.2, DM 043, s. 2020).
Operational Guidelines
(OM-OSEC-2020-001)

1. Determine essential and priority programs and critical tasks;

2. Determine AWA that enable the delivery of identified essential
priority programs and critical tasks;
3. Adopt a monitoring and reporting mechanisms to validate
performance of assigned tasks;
4. Determine tasks that can absolutely be performed only in the office
or in the field and the officers / personnel to be deployed and their
schedule;
Heads of offices (RD, SDS, SH) shall give priority to the delivery of
and support to the following essential services:

1. Health and emergency frontline services;

2. Basic Education Learning Continuity Plan (BE-LCP);
3. Preparations for school operations upon official opening of classes;
4. Support Services such as but not limited to:
a. Administrative and Security Services;
b. Financial Services;
c. Human Resource Management Services;
d. Information, Communication, and Technology Services;
e. Planning Services;
f. Public Assistance Services;
g. Procurement Services.
Work must go on…

”Notwithstanding the current emergency situation, DepEd

offices and schools shall still continue to perform their
mandates and functions through determining other strategies
and platforms in order to accomplish the work needed.”
- par. 6, DM ___, s. 2020.
Alternative Work Arrangement
(CSC MC No. 10, s. 2020)
Any or combination of the following:
1. Work from Home – output-oriented work arrangement produced outside of the
office.
2. Skeleton (skeletal) Workforce - minimum number of employees is required to
man the office to render service
3. Four – day (compressed) Workweek - workweek is compressed to four (4) days
each week.
4. Staggered Working Hours - work shifting or flexible working time. It refers to
the existing 24/7 shifting schedule and the flexible working time schedule.
5. Other Alternative Work Arrangements - combination of the above enumerated
work arrangements or other work arrangements appropriate/applicable to the
agency subject to the prevailing community quarantine.
 Work From Home (WFH)
To facilitate this arrangement, Heads of Offices shall ensure the following:
1. Personnel are given tasks to be performed to the full extent possible in terms of man-days per workweek;
2. Personnel under WFH shall be available and accessible during working hours, and must be able to
respond to directives, requests, and queries through agreed modes of communication with their
immediate supervisor;
3. Personnel have access to or are provided with adequate and appropriate communication equipment or
facilities to facilitate coordination, consultation, and administrative processes; and
4. Work schedule shall be guided by the following:
a. The eight (8)-hour workday shall be observed;
b. Flexible working hours shall still apply starting from 7:00 a.m. to 9:30 a.m. until 4:00 p.m. to 6:30
p.m.;
c. The time and attendance or the actual time log (in and out) shall be monitored as reflected in the
Office and Individual Workweek Plan and Individual Accomplishment Report as approved by
the Head of Office; and
d. No record of accomplishment means no work has been performed for the day, thus, subjecting the
staff to absence.
 Sample of WFH Tasks for Principal, & Non –
Teaching Personnel
1. policy contextualization / review/ amendment; 9. Updating of management information systems
(printed and electronic copies)
2. drafting of proposals/ project studies/
10. database maintenance;
3. development of training modules;
11. preparation of information materials;
4. data encoding/ processing;
12. sending/ receiving e-mail;
5. budget planning and forecasting;
13. computation of leave credits,
6. recording, examination and interpretation of
financial records and reports; 14. preparation of payroll etc; and
7. Revision of SIP, APP / PPMP 15. encoding, printing or submission of written outputs
for the review, evaluation or final presentation/
8. Requesting for MAF
assessment of the immediate supervisor, the head of
office or the management.

* Include the items in the “TO DO LIST” for principals given in April, if not yet finished
until NOW.
Sample of WFH Tasks for Teachers

1. research;
2. development of learning modules;
3. LIS, data encoding/ processing;
4. preparation of worksheets;
5. preparation of materials for classroom structuring;
6. participate in online training / seminar.
What shall be the role of the Head of Office
under the WFH?
Office head shall ensure that employees:
 are given tasks to be performed to the full extent possible in terms of man-days per work week;
 shall make themselves available during the work hours that they are at home;
 have access to or is provided with any communication equipment or facilities, such as
computer/laptop, internet or e-mail, facsimile, telephone or mobile phone;
 Subscribe to Pledge of Confidentiality of Information, Data encryptions, etc. to ensure
protection of data used and processed by the employees pursuant to Republic Act No. 10173 or
the Data Privacy Act of 2012.
 protect and secure confidential and proprietary information at all times.
Ref: (CSC MC No. 10, s. 2020)
Skeleton Workforce (SWF)
1. The no. of personnel physically reporting to the office shall be kept at a min.
in accordance with the min. public health standards;
2. Health and safety conditions and travel limitations shall be taken into
consideration in identifying the personnel who shall form part of the
skeleton workforce. Offices shall endeavor to provide transportation (e.g.
office shuttles, transportation allowance) and accommodation (e.g.
dormitories) support subject to existing guidelines; and
3. Issuance of a travel/office order approved by the Head of Office, in addition
to the DepEd ID for proper identification.
4. Personnel assigned as skeleton workforce in areas under ECQ or MECQ
shall observe a six (6)-hour workday on days physically reporting at the
office to allow sufficient time to travel and adhere to the ECQ and MECQ
curfew hours.
 Two (2)-week Shifting or Rotation of Work
may be adopted for SW
Illustrative Example of the Two-week Shifting or Rotation of Work

Batch Week 1 Week 2 Week 3 Week 4

Employee A, C, E Skeleton Skeleton WFH WFH

Employee B, D, F WFH WFH Skeleton Skeleton

This arrangement ensure minimal person-to-person exposure and

observance of 14 – day quarantine due to probable exposure and
easier contact tracing.
Parameters of Two (2)-week Shifting or
Rotation of Work
1. A system of batching shall be established such that an individual
personnel shall be in contact and exposed only to a specific person or
group of persons;
2. Switching of batches shall only be allowed under exceptional
circumstances, such as but not limited to health and safety conditions;
3. After reporting to work as a skeleton workforce, personnel shall be
required to self-quarantine for a period of 14 days or two (2) workweeks,
while reporting on a WFH basis; and
4. Personnel shall be allowed to resume reporting to office or school as
skeleton workforce only when there is no manifestation of any COVID-
related or COVID-like symptoms.
Four-day (Compressed) Workweek
1. The 4-day workweek may be observed as follows:
(a) Monday to Thursday,
(b) Tuesday to Friday,
(c) Monday to Tuesday and Thursday to Friday, or
(d) a combination of the 4-day workdays, to ensure that there are employees reporting
the whole workweek.
2. In case a regular holiday falls within the scheduled workweek of the employee, the
required 40-hour workweek shall be considered as complied except employees of
agencies who are required to provide skeleton force in health emergency frontline
services, xxx required to operate on a 24/7 work schedule.
3. Heads of DepEd Offices shall limit the number of employees at any given time to 50% of
the total workforce.
 Staggered Working Hours
 work arrangement applicable to offices that observe work
shifting or flexible working time. For this purpose, staggered
working hours refers to the existing 24/7 shifting schedule
and the flexible working time schedule.

 The Head of Office shall strategize the adoption of the

staggered working hours (e.g. 7:00 am to 1:00 pm, and 1:00
pm to 7:00 pm) to limit the number of employees at any
given time to 50% of the total workforce
Other Alternative Work Arrangements
 work arrangements consisting of a combination enumerated
arrangements or other work arrangements appropriate / applicable to
the agency subject to the prevailing community quarantine in the
area where the office is located and the nature of the work / job
performed by the employees.
 Proposed AWA
Office ECQ and MECQ GCQ MGCQ

DepEd Essential Services: Both Essential and Non- Both Essential and Non-
Offices Skeleton Work Essential Services: Essential Services:
(CO, RO, Force Four-day Workweek / Full Operational Capacity,
SDO) Staggered Working Hours with alternative work
    arrangements for persons
  Skeleton Work Force and who are sixty (60) years
Non-Essential Work-From-Home (CSC MC old and above, those with
Services: Work- 10, s. 2020) immunodeficiency,
From-Home   comorbidities, or other
Offices requiring physical health risks, and pregnant
attendance to work may women
provide transportation
services
 Proposed AWA
Office ECQ and MECQ GCQ MGCQ

Schools Face-to-face classes Face-to-face classes shall be Both Essential and

at all levels suspended for the duration of the Non-Essential Services:
suspended GCQ. Full Operational
    Capacity, with
Essential Services: Both Essential and Non-Essential alternative work
Services: arrangements for
Skeleton Work
Four-day Workweek / Staggered persons who are sixty
Force Working Hours (60) years old and
  Skeleton Work Force and Work- above, those with
Non-Essential From-Home (CSC MC 10, s. immunodeficiency,
Services: Work- 2020) comorbidities, or other
From-Home   health risks, and
Schools requiring physical pregnant women
attendance to work may provide
transportation services
 Note well:
At all times,
(a) Minimum Public Health Standards shall strictly be observed,
(b) alternative arrangements not requiring physical reporting shall
be considered for persons who are 60 years old and above,
with immunodeficiency, comorbidities, or other health risks,
and pregnant women, and
(c) the Head of Office shall give priority to the preferred schedule/
arrangement of employees who are senior citizens, pregnant
women, and persons with disabilities (PWD)
 Modified Office Work Plan
OFFICE: ________________________________________ Date/s Covered: May 23 - 27, 2020
Alternative Work Arrangement*,
Pre-existing Time and Period
Name Health
Signa-
of Position Condition
ture
Personnel and /or disease Mon Tue Wed Thu Fri
(if applicable)

Ex. Juan del Admin None Skeleton WF WFH Skeleton WF WFH Skeleton WF  
Mundo Asst. III 8AM-5PM 8AM-5PM 8AM- 8AM- 8AM-
5PM 5PM 5PM
Ex. Maria Admin Pregnant Skeleton WF WFH Skeleton WF WFH Skeleton WF  
Juana dela Aide II 8AM-5PM 8AM-5PM 8AM- 8AM- 8AM-
Cruz 5PM 5PM 5PM
Ex. PDO II None 2-week Shift 2-week 2-week Shift 2-week Shift 2-week Shift  
Luzviminda (Week 1) Shift (Week (Week 1) (Week 1) (Week 1)
Reyes Skeleton WF 1) Skel Skel Skel Skel
8AM-5PM 8AM-5PM 8AM-5PM 8AM-5PM 8AM-5PM
 Name of Position Pre-existing Authorized Justifiable Reason/s Not to be Able to Signa
Personnel Health Official or Perform Tasks at Home ture
Condition and/ Personnel to
or disease (if serve as
applicable) Skeleton
Workforce

Ex. Jose Utility None No Assigned to tasks that are dependent

Reyes Worker only on the office equipment and
materials available in the office
premises but do not belong to the
identified essential or critical services.

Ex. Admin None No Assigned to tasks that are dependent

Julian Aide only on the normal condition in the
Santos office such as receiving and releasing
of (hard copies) documents but do not
belong to the identified essential or
critical services.
 INDIVIDUAL WORKWEEK PLAN

Target Deliverables
Alternative Work
Arrangement*
Date and Time
(Indicate Pending/For Continuation New Deliverables
if 2-week shift)
5/11/2020 Skeleton Workforce 1.Process Liquidation Report Submit to Acctg. Division Pending
Time-in: 8:00AM for Workshop AA TEVs
Time out: 5:00 PM   Receive incoming documents
5/12/2020 Work-from-Home   Facilitate meeting with Office AA via
Time-in: 8:00AM MS Teams
Time out: 5:00 PM Submit report on xxxxxx
5/13/2020 Skeleton Workforce   Receive incoming documents
Time-in: 8:00AM Facilitate routing of Communication on
Time out: 5:00 PM xxxxx
5/14/2020 Work-from-Home   Draft Memo re: xxxxxx
Time-in: 8:00AM
Time out: 5:00 PM
5/15/2020 Skeleton Workforce 1. Cont’n: facilitate routing of 1. Submit report on xxxxxx
Time-in: 8:00AM communication on xoxoxoxo
Time out: 5:00 PM
 INDIVIDUAL WORKWEEK PLAN sample 2

Target Deliverables
AWA
Date and Time (Indicate if Pending/For
New Deliverables
2-week shift) Continuation
5/11/2020 2-week Shift (Week 1)   Receive incoming documents
Time-in: 8:00AM Skeleton WF   Draft Office Memo on xxxx
Time out: 5:00 PM
5/12/2020 2-week Shift (Week 1)   Process Liquidation Report for Workshop
Time-in: 8:00AM Skeleton WF AA
Time out: 5:00 PM Submit to Acctg. Division Pending TEVs
5/13/2020 2-week Shift (Week 1)   Receive incoming documents
Time-in: 8:00AM Skeleton WF Facilitate routing of Communication on
Time out: 5:00 PM xxxxx
5/14/2020 2-week Shift (Week 1) Draft Memo re: Submit report on xxxxxx
Time-in: 8:00AM Skeleton WF xxxxxx
Time out: 5:00 PM
5/15/2020 2-week Shift (Week 1) 1. Cont’n: facilitate 1. Coordinate with AMD, Budget and Acctg
Time-in: 8:00AM Skeleton WF routing of on xxxxxx
Time out: 5:00 PM communication on
xoxoxoxo
 INDIVIDUAL DAILY LOG AND ACCOMPLISHMENT REPORT

AWA Date and Actual Actual Accomplishments

(*Indicate if 2-week Time logs
shift)
Skeleton Workforce 5/16/2020 Process Liquidation Report for Workshop AA
Time-in: 7:30AM Submit to Acctg. Division Pending TEVs
Time out: 5:00 PM Receive incoming documents
Work-from-Home 5/17/2020 Facilitate meeting with Office AA via MS Teams
Time-in: 7:00AM Submit report on xxxxxx
Time out: 6:00 PM
Skeleton Workforce 5/18/2020 Receive incoming documents
Time-in: 7:50AM  
Time out: 5:00 PM
Work-from-Home 5/19/2020 Draft Memo re: xxxxxx
Time-in: 7:30AM
Time out: 7:00 PM
Skeleton Workforce 5/20/2020 Submit report on xxxxxx
Time-in: 8:00AM
Time out: 5:00 PM
 “When the world is in the midst of change,
when adversity and opportunity are
almost indistinguishable, this is the time
for visionary leadership and when leaders
need to look beyond the survival needs of
those they’re serving.” — Chip Conley

Thank You! NDBagano

The Black Swan Theory

The theory was developed by Nassim Nicholas Taleb to explain:

1. The disproportionate role of high-profile, hard-to-predict, and rare events

that are beyond the realm of normal expectations in history, science,
finance, and technology.
2. The non-computability of the probability of the consequential rare events
using scientific methods (owing to the very nature of small probabilities).
3. The psychological biases that blind people, both individually and
collectively, to uncertainty and to a rare event's massive role in historical
affairs.