Basics of Engineering Project

Management

By:
Muhammad Wasim Bhatti

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SEQUENCE
1 Introduction

2 Course Outline

3 Overview and Concepts

4 Case Studies

5 Suggested Projects / Topics for Research

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1 INTRODUCTION

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 INTRODUCTION
Muhammad Wasim Bhatti
 Education
• PhD Scholar - Engineering Management (Process Improvement in
Global Software Development)
• MS – Engineering Management
• MCS
• SCJP and SCWCD Certifications
 Professional Experience
• Software Project Manager and Manager Software Development:
Interactive Group
• SEPG Member and SQA: Interactive Group
• Teaching (Visiting Faculty): CASE, UAAR
• Technical Consultant/Trainer: WISSEN group
 Research Experience
• 14 International Publications
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2 COURSE OUTLINE

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3 OVERVIEW AND CONCEPTS

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 WHAT IS A PROJECT?

A project is usually a one-time

activity with a well-defined set of
desired end results, complex enough
that the subtasks required careful
coordination and control in terms of
timing, precedence, cost and
performance.
The assignment of resources to
accomplish specific results
(deliverables) with a well-defined
schedule and budget.
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 CHARACTERISTICS OF A PROJECT
A Project;
 Has specific objectives
 Has a start and end date
 Has a budget
 Has an ‘owner’/’sponsor’
 Produces specific deliverables
 Can vary vastly in size, complexity and
duration
 May be a phase within a larger project
or a phase within a program
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 CHARACTERISTICS OF A PROJECT
Projects are Temporary;
 Temporary does not necessarily mean
short in duration:
• Many projects last for several years.
 Temporary means that every project has a
definite beginning and a definite end.
 The end is reached:
• When the project’s objectives have been
achieved, or
• When it becomes clear that the project objectives
cannot be met and the project is terminated.

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 OPERATIONS AND PROJECTS
Common Characteristics;
 Operations and Projects, both are Planned,
executed, and controlled.
 Constrained by limited resources.
 Performed by people.
Examples of Operations;
 Product Distribution
 Continuous Manufacturing
Examples of Projects;
 Development of a new product or service
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 PROJECT MANAGEMENT
Project Management is the act of
directing and coordinating (human
and material) resources throughout
the life of a project to achieve
predetermined objectives of
 Scope
 Quality
 Effort
 Risk
 Time
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 PROJECT MANAGEMENT

Project management is the

application of knowledge, skills,
tools, and techniques to project
activities in order to meet or exceed
stakeholder needs and expectations
from a project.
Meeting stakeholder needs and
expectations involves balancing
challenging demands among scope,
time, cost, and quality.

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STAGES OF PROJECT MANAGEMENT

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STAGES OF PROJECT MANAGEMENT

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COST OF POOR PROJECT MANAGEMENT

Good project management does not

guarantee the success of every
project, But,
Poor project management often
leads to failure.

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COST OF POOR PROJECT MANAGEMENT

31% of all new software

development projects are cancelled
before completion
53% of projects cost >189% of
original estimates
16.2% of software projects
completed on time and on budget
Average overrun is 222% of original
estimates
Source: Standish Group, 1995
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COST OF POOR PROJECT MANAGEMENT

A survey on overall applications

development projects revealed:
 46% of IT projects were "challenged"
(completed over budget and past the
original deadline).
 6% of projects succeeded.
 28% of projects failed.
Source: Standish Group, 1998

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TRIPLE CONSTRAINTS OF PROJECT MANAGEMENT

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TRIPLE CONSTRAINTS OF PROJECT MANAGEMENT

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 GENERIC LIFECYCLE OF A PROJECT
The project life cycle serves to define
the beginning and the end of a project
The life cycle is normally divided into a
number of phases
Each project phase is marked by
completion of one or more deliverables
A deliverable is a tangible, verifiable
work product such as a feasibility study,
a detail design, or a working prototype

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GENERIC LIFECYCLE OF A PROJECT

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GENERIC LIFECYCLE OF A PROJECT

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 PROJECT STAKEHOLDERS
Project stakeholders are individuals and
organizations who are actively involved in
the project, or whose interests may be
positively or negatively affected as a
result of project execution or successful
project completion
The project management team must
identify the stakeholders, determine what
their needs and expectations are, and
then manage and influence those
expectations to ensure a successful
project

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 PROJECT STAKEHOLDERS
KEY STAKEHOLDERS ON A PROJECT
Project manager
 The individual responsible for managing
the project.
Customer
 The individual or organization who will
use the project product
Performing organization
 The enterprise whose employees are
most directly involved in doing the work of
the project.
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 PROJECT STAKEHOLDERS
KEY STAKEHOLDERS ON A PROJECT
Project Sponsor
 The individual or group within the
performing organization who provides
the financial resources, in cash or in any
form, for the project.
Project team members
 The people doing the work on the project
to develop a product.

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 QUESTION

What is difference between “Client” and “End User”

of a Project? Explain with example

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ORGANIZATIONAL STRUCTURE
FUNCTIONAL ORGANIZATIONS

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ORGANIZATIONAL STRUCTURE
PROJECTIZED ORGANIZATIONS

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ORGANIZATIONAL STRUCTURE
MATRIX BASED ORGANIZATIONS

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ORGANIZATIONAL STRUCTURE
IMPACTS PROJECT MANAGEMENT

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SOFT SKILLS OF A PROJECT MANAGER
Some general management skills are
critical for successful project
management:
 Leadership
 Communication Skills
 Business/Report Writing Skills
 Time management
 Conflict Management
 Negotiation Skills
 Team Management

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SOFT SKILLS OF A PROJECT MANAGER
 Counseling/Training Skills
 Decision Making
 Administrative Skills
 Customer Relationship Management
 Stress Management

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6 CASE STUDIES

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7 SUGGESTED PROJECTS / TOPICS
FOR RESEARCH

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 SUGGESTED PROJECTS
 1. Applying MS Project or Primavera for a
real life Project
 2. Budgeting and Cost Estimation for a real
life Project
 3. Financial Analysis of a real Project
 4. Information Systems and Project Control
Techniques on a real life project

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 SUGGESTED TOPICS FOR RESEARCH
 1. Impact of team members’ satisfaction
with their project on their productivity
during project execution.
 Project Satisfaction Instrument by Warr, Cook
and Wall (1979)
 2. Analysis of effort required to develop a
software project under the umbrella of CMMI
process model
 3. Impact of process consistency on stability
of project requirements and execution
 4. Empirical investigation of challenges of
project management
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 SUGGESTED TOPICS FOR RESEARCH
 5. Process vs. people in project management –
An empirical investigation
 6. Investigation of management issues faced by
[software] industry of Pakistan
 7. Survey of [software] lifecycle models in
Pakistani [software] industry
 8. Impact of project leader’s style on the
success of the projects
 9. Analysis of Common factors in the successful
projects in Pakistani [software] industry

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 SUGGESTED TOPICS FOR RESEARCH
 10. Analysis of Best current practices in
[software] project management in Pakistan
 11. Empirical investigation of challenges faced
by Project Management in a multi-cultural,
multi-location environment.

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