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Hosting A Safe Wedding - 2020

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GUIDELINESE
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N A AND TIPS

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 About the Speakers’ Organizations

Prerana Events
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is a wedding planning and Event management

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partnership, head quartered in Chennai
focusing on providing Delightful and Memorable
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Celebration moments to customers with an effort to
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Happiness
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preserve Tradition, promote Innovation and create

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Contact : 9444482788 / 9444139096
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 About the Speakers’ Organizations

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Chakkaram Foundation, a Sec. 8 company which is
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involved in many service activities from 2016.
During CoVID Chakkaram foundation involved itself in

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various support activities to Greater Chennai Corporation

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and Greater Chennai Police in Mental Helth Support, Food

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Supply and Training Aspects
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 Request

Kindly avoid
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recording this meeting
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(or)

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taking pictures of the screen

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You may take notes individually

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 Important Information

These guidelines are

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Arrived at from best practices based on

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 The directives of Ministry of Health and Family Welfare, Govt. of India, from
their website ( www.mohfw.gov.in)
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4/june/2020

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“SOP on preventive measures at Hotels and other Hospitality Units” dated

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Inputs from Frontline Professionals

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Viewers and Listeners are advised to take this as a guideline and refer

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to latest updates from Govt. periodically for any changes

The guidelines from Government may also vary based on geography.

Hence verify the applicability of Govt. expectation to your
geographical location and then proceed
 Contents

Compilation of
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Basic safety guidelines
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Good practices
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Generic precautionary measures

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for every stakeholder to follow as part of weddings

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and other celebrations, which are being held as per

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Government directives.
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 Disclaimer

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This session is an act of Social Responsibility and Giveback to

the Wedding Industry

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Society Initiative from Prerana Events in creating awareness to

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during this pandemic outbreak so that together we all can ensure
safety to everyone during weddings and other religious
celebrations

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While we at Prerana Events strongly insist that these guidelines are
followed for maximum benefit and maximum safety,

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it is upto every individual to adhere to good practices in

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community and personal hygiene practices to ensure
that they are safe and they create a safe surroundings for
others
 Classification

Guidelines for Venues

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Guidelines for Service Providers
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Guidelines for Wedding Family and Guests

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Venue : Guidelines & Tips
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 Venue : Entry Point

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Entrance to have mandatory hand hygiene (sanitizer

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dispenser) and thermal screening provisions.

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Only asymptomatic staff and guests shall be allowed.
As an additional safety measure check for Arogya

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Sethu app in guest mobiles and allow based on the
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safety indication in the app.
Preferably, at every floor, a foot operated sanitizer

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spray to be made available (or) manually sanitizer to
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be given to every entrant
 Venue : Entry Point

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All staff, service personnel and guests to be allowed entry only if

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using face cover/masks. The face cover/masks has to be worn at
all times inside the premises

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It is advisable to organize separate entry and exits for guests, staff
and goods/supplies .

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Have provisions to maintain physical distancing of a minimum of 6

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feet, when queuing up for entry and inside the venue as far as

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feasible. Specific markings may be made with sufficient distance to

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manage the queue and ensure social distancing in the premises.
All luggage and bags to be disinfected before sending them to the
hall / rooms
 Venue : Common Places

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Every part of the venue to be sanitized

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 on the day of the event before the event starts and after the event is

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over

Frequent cleaning areas

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Between sessions in an event
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Lobbies, corridors, event hall, staircases, lifts
to be cleaned with disinfectants

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High contact surfaces
 Frequent cleaning during the event
 Door Handle, elevator buttons, handrails / handles and call buttons,
escalator handrails
 Venue : Common Places

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Preferable : to have one person operate the door

door to be kept open

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for the guests, wearing masks and gloves (or) the

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AC operation to be avoided.

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Windows to be kept open and sufficient fans to be

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made available.
 If AC operation is needed, refer to the latest

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guidelines from Govt. on AC operation aspect in
your respective geographic location. Seek
permission, if needed
 Venue : Rooms

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To be cleaned and disinfected before and after the
event
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Rooms to have sanitizers, handwashes available,
preferable to have foot operated ones
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Ensure that keys are sanitized too

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Guide the guests to avoid frequent opening and
closing of room doors

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 Venue : Lifts

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To be cleaned and disinfected before and after the
event
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Restrict number of people at a time
 Allow social distancing
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

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Preferable - 1/4th capacity

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Provide sanitizer at Lift exit

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Manual / automatic
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 Venue : Seating

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Seating arrangement to be made in such a way that

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social distancing (3 feet) can be maintained.

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Different people using the same chair to be avoided.
Proper disinfection of chairs and table to be done

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after every session of the event.
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If cloth covered chairs are used, the covers are to be
changed and sprayed with disinfectant after every
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session of the event
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 Venue : Dining Areas

Seating to enable social distancing

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The Dining table and chairs needs to be cleaned after

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every group of people come out of the dining hall and
before the next group goes in to have food
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Alternate : have different sets of chairs for each group

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Venue – Washrooms & Washbasins

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Washrooms - very frequent cleaning with S
disinfectants
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intervals.
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Deep cleaning of all washrooms : at regular

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All taps for handwash to have hand wash liquid by

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the side

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 Venue- Kitchen ( Overview)

Disinfect before and after every event

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Allow usage only if kitchen area is big enough to
maintain social distancing
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Provide facilities for hand hygiene

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Caution : Educate staff to be careful while using

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sanitizer near fire

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 Venue - Parking

Parking area to have access to sanitizer

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

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foot operated sanitizer dispenser (or) manually dispersing

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sanitizer (or) a tap with hand wash liquid
Valet parking:
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Operating staff to wear face shields, masks and gloves.
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A proper disinfection of steering, door handles, keys, etc. of
the vehicles should be taken up before and after the handover

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 Venue – Generic

Have prominent displayes of Posters/standees/AV

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media on preventive measures about the pandemic
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Have cleaning manpower in every floor with
appropriate mask, gloves etc.
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for an immediate disinfectant based cleaning

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Every floor to have specially marked dustbin for

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disposing gloves, used tissues and masks
News papers to be made available next to these dustbins

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 Venue - Personnel

To always wear a mask & wear it properly

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Don’t play with the masks

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Preferable to have face shield – for direct contact with public

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per guidelines /after every 4 hours. E
When using disposable masks, they should be throwing it as

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Employees at higher risk to take extra precaution
Age > 60, pregnant employees and employees who have underlying

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
medical conditions, to take extra precautions
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They should preferably not be exposed to any front-line work requiring
direct contact with the public

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Be careful not to use Sanitizer near fire ( lighted lamps,
Homakundam etc.)
 Service Providers
Guidelines & Tips T S
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 Service Provider - Personnel

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To always wear a mask and wear it properly
Don’t keep touching the mask

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with public
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Preferable to have face shield – for direct contact

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When using disposable masks, they should be
throwing it as per guidelines /after every 4 hours

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Have Arogya Sethu app in Mobile and keep GPS
active
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 Service Provider - Personnel

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Employees at higher risk to take extra precaution

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 Avoid having personnel with Age > 60, pregnant employees

provide the service, if possible

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and employees who have underlying medical conditions, to

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 They should preferably not be exposed to any front-line work
requiring direct contact with the public

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Employees coming for service activity need to have
Safe status in Arogya Sethu app.

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It is preferable that every service personnel carries a

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personal sanitizer to clean their hands frequently
Be careful not to use Sanitizer near fire ( lighted
lamps, Homakundam etc.)
 Service Provider - Personnel

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On touching common surface (or) surfaces that
others could have touched
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Wash your hand with soap / Sanitize

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 Don’t take your hands to face

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Practice safe disposal
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Used tissues, disposable masks and gloves in dustbins
separately kept for them after wrapping them in paper

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 Service Provider - Decorations

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Sanitize the material while getting them to the
venues
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Sanitize /disinfect it after its usage before taking
them back

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Avoid items which cannot be disinfected/sanitized

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Use specific chairs / tables for the work and ensure

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they are disinfected before handing them over to
guests

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Keep washing your hands frequently

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 Service Provider - Parking

Personnel are employed to open car door

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 They wear gloves
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extra precaution for car door knobs : disinfect
Valet Parking : After parking the car, preferable to

taking up the next car.

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do a complete hand wash and sanitize the key before

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While giving the car back to the owner, required

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sanitization etiquettes to be followed
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 Service Provider - Catering

Preferable to use one time usage cups and spoons

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Banana leaves to be preferred over plates

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In case reusable plates/cups/spoons are used

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to be washed with soap and hot water before next usage
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Menu to avoid cold items (or) uncooked items, as much as

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possible

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In the kitchen, follow social distancing norms

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Wear appropriate gloves for serving

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Avoid touching table surfaces

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Use sanitized hands to place cups, leaves, spoons etc.
Take special care during disposal of used banana leaves, cups
etc.
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 Wedding family and Guests
Guidelines & Tips T S
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 Our Responsbility

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It is the venue and wedding planner/ caterer’s

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responsibility to educate the Wedding family and
guests on the safety measures

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Handover a printed and softcopy guideline when the

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client books the venue/service
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Try to be accomodative, but not on critical violations

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Enable them to follow the guidelines by providing for
required items at the venue

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 Guidelines to Wedding Families

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Avoid inviting guests with age > 60 or age < 10 years and
pregnant women or those who may have symptoms like
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fever, cough etc.

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 Opt for live streaming services, if needed

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Avoid inviting guests who are in containment zone

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Stick to the maximum number of guests as per government
guideline
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Have a cushion of 5-8 members less than the max. limit

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Have Arogya Sethu App in your mobile, keep GPS enabled
and ensure you have SAFE status
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Please comply to the thermal scanner check. If you are not
in the safe zone during the check, you may not be allowed in
the Hall.
 Guidelines to Wedding Families

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Follow the safety precautions the venue / service
provider asks you to do.
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Have mask always

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Dispose off used masks, gloves, tissues in specific
bins only and after wrapping them in news paper

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Follow hygiene practices - use sanitizer / hand

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wash frequently

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Maintain social distancing while seating / eating ,
as much as possible even during blessing
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Adjust to the fact that there will be no AC
Avoid hand – hand exchange as much as possible
 Guideline to Wedding Families

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 All the guidelines given to the Bride and Groom’s

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close family is applicable to all guests

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Kindly inform guests about all these guidelines
upfront and request them to comply 100%
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Kindly inform your guests that maintaining social

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distancing is every individual’s responsibility
Ask the guests to oversee social distancing among

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their children too, who participate in the function
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Keep Yourself Strong! S
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 Preventive Practices

 Boost your immunity well ahead of time

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Atleast for 5 days prior to the event
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 Regularly
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throat gargling with salt – warm water

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 Preventive decoctions / herbal teas as advised by the
government

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 Avoid visiting containment zones

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 Hydrate yourself well

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 Take healthy food

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 Learn proper hand hygiene and practice it

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Questions ?
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Thank you for joining us!

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Together lets create Safe
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