Excel and Visual Basic

Outline
 Data exchange between Excel and
Visual Basic.
 Programming VB in Excel
Exchange data with .csv file
 .csv file is “comma separated value” file.
 .csv file is plain text file.
 .csv file can only save one worksheet.
For multiple worksheets in a workbook,
you need to use several .csv files.
 You need do some editing to remove
titles or labels before you use VB to read
it.
Example
 Code
Private Sub Command1_Click()
Dim payment(1 To 50) As Single, commission(1 To 50) As Single
Dim index As Integer
Open App.Path & "\commission.csv" For Input As #1

index = 1
Do While Not EOF(1)
Input #1, payment(index), commission(index)
index = index + 1
Loop

Close #1

End Sub
Using VB in Excel
 Excel uses a special version of Visual
Basic, which is called Visual Basic for
Application (VBA)
 User can use VBA to create customized
Excel function (VBA procedures), which
can be much more powerful than the
build-in Excel functions.
Security issues
 VBA procedures in Excel is also called
Macros.
 Macros are two-edged swords.
 Macros viruses are malicious VBA
procedures.
Setting the security level
Security Level
 High (default)
 Medium. We should
set the security to
this level to run our
VBA procedure.
 Low (not
recommended)
Medium level security
 If you set the security level to medium, every time
you open a Excel file containing macro, Excel will ask
you if you want to enable the macro.
Example
 VBA function code
 Function Comm(Sales_V  As Single) as Single
If Sales_V <500 Then
Comm=Sales_V*0.03
Elseif Sales_V>=500 and Sales_V<1000 Then
Comm=Sales_V*0.06
Elseif Sales_V>=1000 and Sales_V<2000 Then
Comm=Sales_V*0.09
Elseif Sales_V>=200 and Sales_V<5000 Then
Comm=Sales_V*0.12
Elseif Sales_V>=5000  Then
Comm=Sales_V*0.15
End If
End Function
Edit VBA program in Excel
 Insert modules
 The VBA procedure
should be defined in
a module.
 If you don‘t have an
existing module,
create one by using
the insert->Module
menu.
Write code in visual basic
editor
Final result
Passing a range of cells to
VBA procedure
 The previous example shows how to
pass one value to a VBA function.
 However, in Excel it is possible to pass
several cells to a build-in function. E.g.
SUM(a5:a7)
 We call a5:a7 is a range.
 User defined VBA function can also get
a range of cells as input.
Data type: range
 VBA defines a specific data type: range
 Range is just like a object: it has
properties.
 Important properties of range
 Count : How many cells in the range
 Value : Value of the cell (it works when
range refers to only one cell)
Accessing individual cells
 We use a special form of For…Next loop
to access each cell in a range
Function meanvalue(InputRange As Range) As Single
Dim cl As Range
For Each cl In InputRange
‘some code here to get the value
‘cl.value keep the value of the cell
Next cl
End Function

Red word are key word in Visual Basic

Program task
 Define a VBA function that calculate the
average of a range of cells.
 We define the function’s name as
meanvalue.
 code
Function meanvalue(InputRange As Range) As Single
Dim cl As Range ‘cl is used to get individual cell
Dim index As Integer, sum As Long
index = 1
ReDim inputarray(1 To InputRange.Count) As Single
For Each cl In InputRange
inputarray(index) = cl.Value ‘save cell value into array
index = index + 1
Next cl
sum = 0
For i = 1 To InputRange.Count
sum = sum + inputarray(i)
Next
meanvalue = sum / InputRange.Count
End Function
Use your defined VBA function