BASICS OF MICROSOFT OUTLOOK

BY – DR. ABHINAV GUPTA M.D.S

ASSOC. PROF. ( Prosthodontics)
What is Microsoft Outlook ?
Microsoft Outlook is a personal information manager from Microsoft,
available as a part of the Microsoft Office suite. The current version is
Microsoft Office Outlook 2013 for Windows and Microsoft Office
Outlook 2011 for Mac.

Although often used mainly as an email application, it also includes a

calendar, task manager, contact manager, note taking, a journal & web
browsing.
 Getting to Know Your Calendar
In Outlook, when you enter an item in your Calendar, you'll choose
one of three types of entry.

Appointment
An appointment is an activity that involves only you.

Meeting
A meeting is similar to an appointment. The difference is that you invite
other people to it.

All Day Event

This event is an activity that lasts all day long but doesn't block out
time in your Calendar. With an event, you can still have other items
appear in your schedule for that day.
Getting to Know Your Calendar &
Creating New Appointments

 Ways to create an appointment

 What’s Going on Behind the Scenes

 A meeting sent to an attendee

 The infobar gets updates

 A tentative calendar entry for the meeting is added

Start the Meeting Request

As the meeting organizer, you set up the meeting and you control it in the Calendar.
Your first step is to create the meeting request which you will do from the Calendar.
 For now, all you need to know is that every request should
include three basic details:
 The people who will attend the meeting
 The time and duration of the meeting
 A place to meet
Create & Assign Task in Outlook

Do exactly the same as before except click on the

assign task button and it will automatically bring up
an email field for you to fill in.
To Assign a New Task

On the File menu, point to New, and then click Task Request
Track tasks that you have assigned

 There are ways to track the tasks that you have assigned to other people

 View the list of people who receive updated copies of an assigned task
Ribbon Option in Outlook.
The Ribbon Option is the top portion of outlook windows
that appear when you create a new mail massage or
reply/forward to an old massage in MS. Outlook.

Look familiar? If you've used Microsoft Office Word, the

Ribbon for Outlook messages will be familiar to you. Major
commands and menu are broken up into TABS. Because the
Outlook editor is based on Word, many of the commands
and options that are available in Word are available when
you create messages in Outlook.
More Option Button in Ribbon
• A small arrow at the bottom of a group means there's
more available than what you see.

• For example, to see the full list of font options, you

would click the arrow next to the Basic Text group on
the Message tab of a new e-mail message.
Mini Toolbar
• The Mini toolbar allows you to quickly access formatting
commands right where you need them: in the body of
an e-mail message.

• Select or highlight your text and then point at this

selection

The Mini toolbar appears, but is almost INVISIBLE. If you

point to it (meaning you roll your mouse curser over it), it
becomes solid, and you can click a formatting option.
Create New Message
Creating an e-mail message is the most frequent
task we will perform in Outlook. After learning
the basics, you will be able to personalize email
messages you send.

NOTE: Microsoft Office Outlook uses an editor

based on Word for e-mail messages, which
means that you can get assistance with the by
pressing F1, and then search in Word Help.

Start a new message

On the File menu, point to New, and then click Mail Message.
Keyboard shortcut To create a new e-mail message, press CTRL+SHIFT+M
In the Subject box, type the subject of the message.
Reply, Forward & Send Massage
Insert Ribbon
Insert Ribbon
Navigation Between Components
Mail Format
Email Signature
Creating a Contact
Sort Email Messages
Search Option
Shortcuts
To-Do Bar
Thank you