 GO

ACADEMIC POLICIES RULES AND PROCEDURES

I. ADMISSION POLICIES
SCHOL
A. CITY GOVERNMENT OF CALAPAN SCHOLARSHIP PROGRAM  OR
1. APPLICANTS FOR SCHOLARSHIP PROGRAM SHOULD TAKE COMPETITIVE WRITTEN EXAMINATION AND CERTI
UNDERGO ORAL INTERVIEW (PHOT
2. REQUIREMENTS FOR APPLICATION  CER
2.1 QUALIFICATION STANDARDS CO
2.1.1 THE APPLICANT AND HIS PROCESS MUST BE A RESIDENT FOR AT LEAST ONE YEAR OF THE CITY OF  PAR
CALAPAN. HOWEVER, AVAILABLE SLOTS WILL BE AUTOMATICALLY GIVEN TO QUALIFIED APPLICANTS WHO  LAT
ARE NON RESIDENTS OF CALAPAN CITY.
 LAT
2.1.2 THE APPLICANT MUST BE A GOOD MORAL CHARACTER.
2.1.3 THE APPLICANT MUST PASS THE SCHOLARSHIP WRITTEN EXAMINATION AND ORAL INTERVIEW.  PAR
2.2 DOCUMENTS TO BE SUBMITTED: (CE
2.2.1 CERTIFICATION OF GOOD MORAL CHARACTER FROM THE GUIDANCE COUNSELOR (PHOTOCOPY)  PH
2.2.2 CERTIFICATION OF RESIDENCY (LENGTH OF STAY) FROM THE BARANGAY CHAIRMAN (ORIGINAL COPY)
2.2.3 PARENT’S VOTER ID
2.2.4 LATEST ELECTRIC BILL
2.2.5 LATEST 2” X 2” PHOTOGRAPHS (2PCS.)
2.2.6 PARENT’S COMMUNITY TAX CERTIFICATE (CEDULA) (ORIGINAL COPY)
2.2.7 PHOTOCOPY OF NCAE RESULT
3. SELECTION PROCESS
3.1 DOCUMENTS WILL BE SUBMITTED TO THE CITY EDUCATION DEPARTMENT FOR EVALUATION.
3.2 A TWO HUNDRED-ITEM TEST WILL BE GIVEN TO ALL THE APPLICANTS.
3.3 THE APPLICANTS WILL BE RANKED ACCORDING TO THE RESULT OF THE WRITTEN EXAMINATION. THE
COMMTTEE SHALL DETERMINE THEQOUTA.
2. REGISTRATION POLICIES
2.1 REGISTRATION AND ENROLLMENT
PROCEDURES FOLLOW TWO ACTIVITIES. THE PRE-
ENROLLMENTAND ENROLLMENT PROPER. THE
ACADEMIC DEAN ISSUES GUIDELINES AND
PROCEDURES.
2.2 WITHDRAWAL AND CHANGE OF SUBJECTS
2.2.1 STUDENTS ARE DEEMED ENROLLED FOR THE
ENTIRE SEMESTER AND AS SUCH ARE NOT TO
WITHDRAW FROM THE COURSE OR CHANGE OF
STATUS WITHOUT PRIOR APPROVAL OF THE
ACADEMIC DEAN AND THE FACULTY MEMBER
CONCERNED.
2.1.2 THE STUDENT MUST ACCOMPLISH THE
RELEVANT FORM. UNAUTHORIZED OR
UNOFFICIAL WITHDRAWAL OF CHANGE OF STATUS
AFTER MIDTERM WILL AUTOMATICALLY RESULT
5.0 (FAILED) STATUS.
 CE
CLASS LIST ARE USUALLY NUMBER OF UNITS NUMBER OF NO. OF ABSENCES
E FACULTY MEMBER TO MEETINGS PER THAT WARRANT
NROLLES ESPECIALLY IN WEEK DROPPING
SSION. STUDENTS ARE
1 Once a week 1 4
ATTEND THEIR FIRST hour= 1 period
AVOID RECORD
2 3x a week, 1 hour= 4
S ATTENDING BUT NOT 1 period
STED IN THE OFFICIAL 3 3x a week, 1 11
ILL NOT EARN ANY CREDIT hour=1 period
SUBJECTED TO
3 2x a week, 1 ½ 7
ACTION. hour=1 period
ENTS ARE EXPECTED TO BE
D ON TIME IN ALL THEIR 4 4x a week, 1 hour = 14
NS. 1 period
EGE ALSO FOLLOWS THE 4 2x a week 7
N OF THE NUMBER OF
5 2x a week, 2 ½ 7
QUIRED IN THE MANUAL hours or 4 ½ hours
TION FOR PRIVATE
FER TO THE TABLE BELOW. 6 2x a week 7
MES TARDINESS IS 6 3x a week 11
TO 1 ABSENCE. A
6 6 hours a day or 30 18
O WILL COME BEYOND
4. EXAMINATION POLICIES
4.1 AT THE END OF EACH SEMESTER, FINAL EXAMINATION COVERING THE WORK OF THE
SEMESTER ARE ADMINISTERED TO ALL STUDENTS IN EACH SUBJECT AND MUST BE TAKEN AS
SCHEDULED BY THE REGISTRAR.
4.2 BESIDES THE QUIZZES AND OTHER TESTS, REGULAR EXAMINATIONS ARE GIVEN EVERY
SEMESTER.
4.3 PRELIMINARY EXAMINATION IS ADMINISTERED BEFORE THE MIDTERM.
4.4 THE MID-TERM EXAMINATION COVERS THE SUBJECT MATTER ACCOMPLISHED DURING THE
FIRST HALF OF THE SEMESTER.
4.5 A STUDENT IS HIGHLY ENCOURAGED TO SECURE EXAMINATION PERMIT BEFORE TAKING
ANY MAJOR EXAMINATION.
4.6 EXAMINATIONS ARE GIVEN IN ALL SUBJECTS.
4.7 ALL EXAMINATIONS MUST BE CONDUCTED AT THE TIME AND PLACE SPECIFIED IN THE
SCHEDULE.
4.8 DULY CORRECTED EXAMINATION PAPER SHOULD BE RETURNED TO THE STUDENTS AFTER
EACH EXAMINATION.
4.9 THE INSTRUCTOR INFORMS HIS STUDENTS ABOUT THE GRADING SYSTEM ON OR BEFORE
THE ISSUANCE OF GRADE.
4.10 EXAMINATION QUESTIONS ARE THE INSTRUCTOR’S OWN RESPONSIBILITY.
4.11 THE INSTRUCTOR KEEPS THE RECORDS OF THE STUDENT RATING FOR LEGITIMATE
PURPOSES.
4.12 STUDENTS’S PROBLEMS ABOUT ACADEMIC GRADES SHOULD BE REFERRED TO THE
SUBJECT TEACHER.
4.13 FOR EXTREME AND JUSTIFIABLE CASES, STUDENTS ARE ALLOWED TO TAKE THE SPECIAL
EXAMINATION IN ALL MAJOR EXAMS
5. GRADING SYSTEM
5.1 FAILURE TO TAKE THE FINAL EXAM WILL MEAN
AUTOMATICALLY ZERO EQUIVALENT.
5.2 THE PERFORMANCE OF STUDENTS SHALL BE
RATED AT THE END OF THE SEMESTER IN
ACCORDANCE WITH THE FOLLOWING GRADING
SYSTEM:
5.3 THE REMARK OF INCOMPLETE IS GIVEN IF A
STUDENT FAILS TO TAKE THE FINAL
EXAMINATION OR FAILS TO COMPLETE OTHER
REQUIREMENTS FOR THE COURSE DUE TO
ILLNESS OR OTHER VALID REASON.
5.4 REMOVAL OF THE INCOMPLETE REMARK
MUST BE DONE WITHIN THE SEMESTER BY
MEETING ALL THE REQUIREMENTS FOR THE
COURSE, AFTER WHICH THE STUDENT SHALL BE
GIVEN A FINAL RATING BASED ON HIS OVERALL
PERFORMANCE
6. RETENTION POLICIES
ANY STUDENT’S CONTINUED STAY IN THE CITY COLLEGE IS GOVERNED BY THE FOLLOWING
RULES.
1. ANY STUDENT WHO FAILS IN NINE (9) UNITS OF ACADEMIC SUBJECTS IN A SEMESTER SHALL
BE GIVEN A WARNING AND ATTEND REGULAR CONFERENCE WITH THE PROGRAM HEAD.
2. ANY STUDENT WHO ACCUMULATED EIGHTEEN (18) UNITS OF FAILURE IN ACADEMIC
SUBJECTS AT THE END OF ANY SEMESTER/TERM OF ANY SCHOOL YEAR IS NOT ELIGIBLE TO
ENROLL FOR THE NEXT SEMESTER/TERM.
3. THE CORRESPONDING UNITS OF THE SUBJECT FAILED, WHICH ARE RETAKEN AND PASSED
SHALL BE DEDUCTED FROM THE ACCUMULATED UNITS OF FAILURES.
4. DEPARTMENTS WITH BOARD EXAMINATION:
4.1.1 A QUALIFYING EXAMINATION SHALL BE GIVEN TO FRESHMEN BEFORE THEY ENROLL
IN THE SECOND YEAR.
4.1.2 SOPHOMORE WHO OBTAINED GRADES BELOW 80% IN THE BASIC REQUIRED
SUBJECTS AS ENGLISH, FILIPINO, SCIENCE, MATHEMATICS AND PROFESSIONAL EDUCATION
SUBJECTS SHALL ATTEND REMEDIAL CLASSES GIVEN BY THE DEPARTMENT.
4.1.3 NO STUDENTS SHALL BE ALLOWED TO TAKE ANY SUBJECT WHICH HAS PRE-REQUISITE
I.E ENGLISH 1, ENGLISH 2.
4.1.4 ANY STUDENTS WHO FAILS IN ONE OR MORE SUBJECTS SHALL COSULT WITH THE
PROGRAM HEAD FOR APPROPRIATE INTERVENTION.
4.1.5 STUDENTS SHALL BE REQUIRED TO ENROLL THE PRESCRIBED SUBJECTS AS
ATIPULATED IN THEIR PROSPECTUS DURING THE SEMESTER/CURRICULUM YEAR, IF OFFERED.
7. PROGRAM REQUIREMENT
7.1 THE CITY COLLEGE OF CALAPAN CURICULUM
REQUIRES;
7.1.1 COMPLETION OF PREREQUISITE SUBJECTS;
7.1.2 THE COMPLETION OF CORE AND ELECTIVE
COURSES;
7.1.3 ATTENDANCE IN THREE LEADERSHIP SESSIONS
(VALUES FORMATION, LITERACY AND LIVELIHOOD,
SPORTS CLINIC AND OTHERS) CODUCTED AT THE
BEGINNING, AT THE MIDDLE AND AT THE END OF THE
PROGRAM;
7.1.3 A MINIMUNM OF 24 HOURS OF ATTENDANCE IN
SEMINAR, WORKSHOPS, ETC. ORGANIZATION FOR THE
STUDENT’S FURTHER LEARNING;
7.1.4 THE COMPLETION AND DEFENSE BEFORE A PANEL
OF THE STUDENT’S CONCEPT PAPER AND;
7.1.5 PARTICIPATION AT CITY GOVERNMENT PROGRAMS
AND ACTIVITIES.
7.2 ACCREDITATION AND VALIDATION OF UNITS
7.2.1 UUNITS EARNED FROM PROGRAMS OF OTHER SCHOOLS MAY
BE CONSIDERED BY THE CITY COLLEGE OF CALAPAN CURRICULUM
PROVIDED THAT THERE ARE CORRESPONDENCES BETWEEN THE
COURSES SOUGHT TO BE VALIDATED WITH THOSE OF THE CITY
COLLEGE OF CALAPAN CURRICULUM SUBJECT TO VALIDATION AND
EVALUATION BY THE REGISTRAR.
7.2.2 COURSE SEQUENCE AND SCHEDULES
[THE CITY COLLEGE OF CALAPAN CURRICULUM FOLLOWS AN
INNOVATIVE APPROACH WHICH RESEARCH-BASED. THE COURSES
FOLLOW A COHERENT SEQUENCE OF SUBJECTS. THE SCHEDULES OF
SUBJECTS WILL BE DETERMINED BY THE PROGRAM HEAD UPON
APPROVAL OF THE COLLEGE DEAN.}
7.2.3 ORIENTATION FOR OUR STUDENTS
- TO INTRODUCE THE NEW STUDENTS TO THE CITY COLLEGE OF
CALAPAN ADMINISTRATORS FACULTY AND STAFF, AN
ORIENTATION IS SCHEDULED BEFORE THE START OF CLASSES.
- ALL NEW STUDENTS ARE REQUIRED TO ATTEND THIS SESSION.
8. POLICIES AND PROCEDURES FOR STUDENT’S CLEARANCE AND
CREDENTIAL APPLICATION
1. A CLEARANCE IS REQUIRED FOR ALL STUDENTS WHO ARE
DROPPING FROM THE COURSES AT ANY SCHOOL YEAR OR
SEMESTER. HE SHOULD BE CLEARED FROM ALL FINANCIAL
OBLIGATIONS AND ADMINISTRATIVE ACCOUNTABILITIES FROM THE
DIFFERENT DEPARTMENTS OR UNITS OF THE COLLEGE BEFORE A
TRANSCRIPT OF RECORDS, CERTIFICATION , HONORABLE DISMISSAL
OR OTHER SIMILAR DOCUMENTS OR RECORDS ARE ISSUED TO HIM.
2. PROCEDURES IN APPLYING FOR CREDENTIALS
2.1 THE STUDENT PAYS THE NECESSARY FEES TO THE CASHIER.
2.2 HE THEN OBTAINED CLEARANCE FROM THE REGISTRAR.
2.3 HE SUBMITS A DOCUMENTARY STAMPS TO THE REGISTRAR
2.4 ALL STUDENTS APPLYING FOR CREDENTIAL MUST SURRENDER THE
CITY COLLEGE OF CALAPAN IDENTIFICATION CARD.
2.5 A WRITTEN AUTHORIZATION IS REQUIRED IF ANYBODY BESIDES THE
OWNER IS TO CLAIM THE SAID CREDENTIALS.
9. GRADUATION REQUIREMENTS
STUDENTS WHO HAVE SATISFACTORY FULLFILLED ALL THE
REQUIREMENTS FOR GRADUATION WILL BE GRANTED THEIR RESPECTIVES
DEGREES UNDER THE FOLLOWING REGULATIONS:
1. THE STUDENT-CANDIDATE MUST HAVE COMPLETED ALL ACADEMIC
REQUIREMENTS AT THE CITY COLLEGE OF CALAPAN.
2. HE MUST HAVE OFFICIALLY APPLIED FOR A DEGREE OF A FORM
PRESCRIBED BY THE CITY COLLEGE AND MUST HAVE FILED THE
APPLICATION WITH THE REGISTRAR’S OFFICE ON A PRESCRIBED DATE.
3. HE MUST HAVE COMPLIED WITH ALL PROPERTY AND FINANCIAL
OBLIGATIONS.
10. GRADUATION WITH HONORS
THE FOLLOWING ARE AWARDED TO GRADUATING STUDENTS WHO HAVE THE REQUIRED
RESIDENCE AND WHOSE WEIGHTED AVERAGE COMPUTED ON THE BASIS OF UNITS SHALL BE AS
FOLLOWS:
A. SUMMA CUM LAUDE
A STUDENT SHOULD HAVE AN AVERAGE OF 95-100% IN ALL SUBJECTS WITHOUT A GRADE
LOWER THAN 93% IN ANY SUBJECTS PROVIDED THAT ALL UNITS REQUIRED FOR GRADUATION
HAVE BEEN EARNED IN THIS COLLEGE
B. MAGNA CUM LAUDE
A STUDENT SHOULD HAVE GENERAL AVERAGE OF 90-94% IN ALL SUBJECTS WITHOUT A
GRADE LOWER THAN 89% IN ANY SUBJECT AND MUST BE A RESIDENT OF AT LEAST SIX (6)
SEMESTERS IMMIDIATELY PRECEEDING THE GRADUATION.
C. CUM LAUDE
A STUDENT SHOULD HAVE A GENERAL AVERAGE OF 85-89% IN ALL SUBJECTS WITHOUT A
GRADE LOWER THAN 85% IN ANY SUBJECT AND MUST BE A RESIDENT FOR AT LEAST FOUR (4)
SEMESTERS IMMEDIATELY PRECEDING THE GRADUATION.

IN CASE STUDENTS DO NOT QUALIFY FOR THE SAID ACADEMIC RECOGNITION, THEY WILL
BE RANKED ACCORDINGLY AND RECOGNIZED AS TOP 1, TOP 2, ETC. REGARDLESS OF THEIR
COURSE.