TOPIC 2

OCCUCAPTIONAL SAFETY
AND HEALTH MANAGEMENT
SYSTEM
COURSE LEARNING OUTCOMES (CLO)

Student Should Be Able To

CLO1. Explain briefly Occupational Safety and Health

(OSH) procedures, regulation and its compliance in
Malaysia.
 SUBTOPIC
Understand the concepts of safety
management
Student Should Be Able To
Understand the establishment of safety and
health committee

Understand the roles of the management

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 CONCEPT OF OSH
MANAGEMENT SYSTEM
A set of interrelated or interacting elements to establish and implement OSH
policy and objectives, and to achieve those objectives. OSHMS is part of the
organisation's overall management system used to manage OSH risks.

NOTE: A management system includes organisational structure, planning

activities (including for example, risk assessment and the setting of
objectives), responsibilities, practices, procedures, processes and
resources.

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RESPONSIBILITIES OF MANAGEMENT
1. Top management involvement and work organization
2. Consulting employees
3. Assigning representative to provide health and safety assistance
4. Giving adequate supervision and monitoring
5. Providing information, guideline and training
6. Monitoring and reviewing condition for the best practices.

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 FIVE COMPONENT OF TYPICAL OSH-MS1722

ORGANIZING
PLANNING & IMPLEMENTATION

EVALUATION
ACTION FOR
IMPROVEMENT

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OSH Element FIVE COMPONENT OF TYPICAL OSH-MS1722

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POLICY

Identify Who is
Identify The Prominently
Be A Clear Responsibility Signed Clear And
Sources Of Displayed
Written for Safety And Senior Concise
Experts And Up To
Statement Health Person Terms
Competent Date
Performance

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ORANIZING
Employer have responsibility and
accountability to protect workers OSH.

Structure and processes OSH well established

Training provided among workers.

Organizing requirement to ensure information,

ideas, document are received to workers

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 EVALUATION

Performance monitoring and measurement

Audit

Management Review

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Action For Improvement

Identifying and analyzing the root causes

Initiating, planning, implementation, checking the

effectiveness of corrective and preventive action

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SECTION 30 OSH 1994 Establishment Of Safety And Health Committee At Place Of Work.

(1) Every Employer Shall Establish A Safety And Health Committee (SHC) At The Place Of Work
In Accordance With This Section If:
(a) 40 Or More Persons Employed At The Place Of Work Or
(b) The Director General Directs The Establishment Of Such A Committee At The Place
Of Work
(2) The composition of a safety and health committee established under subsection (1), the
election or appointment of persons to the committee, the powers of the members of the
committee and any other matter relating to the establishment or procedure of the committee
shall be as prescribed.

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SECTION 30 OSH 1994

(3) Every employer shall consult the safety and health committee with a view to the making and
maintenance of arrangements which will enable him and his employees to co-operate effectively
in promoting and developing measures to ensure the safety and health at the place of work of the
employees, and in checking the effectiveness of such measures.

(4) A person who contravenes the provisions of this section shall be guilty of an offence and shall, on
conviction, be liable to a fine not exceeding five thousand ringgit or to imprisonment for a term not
exceeding six months or to both.

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 COMPOSITION OF COMMITEE

1) CHAIRMAN
EMPLOYER OR HIS AUTHORIZED MANAGER
2) SECRETARY
SAFETY & HEALTH OFFICER
3) MANAGEMENT REPRESENTATIVES
MANAGER/DIRECTOR/SUPERVISORS
4) WORKERS REPRESENTATIVES
FROM SECTION OR PROCESS

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SPECIFIC FUNCTION OF COMMITEE
Chairman (Employer or Authorized Manager shall be chairman.)
 Schedule monthly meeting, arranges time, date and place
 Develops safety and health agendas for meeting
 Conducts monthly meeting
 Helps members to arrive at a consensus on the solution
 Ensures all members are involved

Secretary (Person employed as Safety & Health Officer )

 Schedule monthly meeting, arranges time, date and place
 Develops safety and health agendas for meeting
 Conducts monthly meeting
 Helps members to arrive at a consensus on the solution
 Ensures all members are involved

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CHAIRMAN
 EMPLOYER OR AUTHORIZED MANAGER SHALL BE CHAIRMAN.

SECRETARY
 PERSON EMPLOYED AS SAFETY & HEALTH OFFICER
 IF NO SHO, CHAIRMAN MAY APPOINT ANOTHER PERSON
 OR SHC MAY APPOINT BY BALLOTS ( SULIT ) FROM MEMBERS.

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MANAGEMENT REPRESENTATIVES :
 APPOINTED BY EMPLOYER
 MIN 2 PERSONS ( < 100 EMPLOYEES )
 MIN 4 PERSONS ( > 100 EMPLOYEES )
WORKERS REPRESENTATIVES :
 SELECTED BY WORKERS
 APPOINTED BY EMPLOYER
 MIN 2 PERSONS ( < 100 EMPLOYEES )
 MIN 4 PERSONS ( > 100 EMPLOYEES )

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ESTABLISHMENT OF SAFETY AND HEALTH COMMITEE

• All industries more than 40

employees must have safety Reasons the Important Safety and Health Committee
committee.
• Link between employees • Accident rate are reduce
and employer. • Safety and Health awareness
• A broad range of safety and health and
experience is available to solving problems
• Cooperation is encouraged
• All employee have and medium to express the

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OBJECTIVES OF SHC

• TO FULFILL THE REQUIREMENT OF OSHA 1994

• TO PROMOTE CONSULTATION AND COOPERATION BETWEEN MANAGEMENT AND WORKERS IN

UPGRADING SAFETY & HEALTH AT WORK

• TO PROVIDE A TWO-WAY COMMUNICATION CHANNEL OR DISSEMINATION OF INFORMATION ON

SAFETY AN HEALTH ISSUES

• TO ENHANCE INTEREST AND MOTIVATION OF ALL GROUPS OF MANAGEMENT AND WORKERS AT PLACE
OF WORK IN SAFETY & HEALTH

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 REMOVAL OF COMMITTEE MEMBER
 FAIL TO ATTEND 3 CONSECUTIVE MEETINGS
 UNSOUND MIND
 BANKRUPT
 NO LONGER EMPLOYED (EMPLOYEE REP)
 CONVICTED ON A CHARGE OF:
 FRAUD, DISHONESTY OR MORAL TURPITUDE
 OFFENCE UNDER LAW RELATING TO OSH
 OTHER CRIMINAL OFFENCE

 INCAPABLE TO CARRY DUTY AS MEMBER

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 SPECIFIC FUNCTION OF COMMITEE
1. ASSIST IN DEVELOPMENT OF RULES AND SYSTEMS
2. ASSIST IN DEVELOPMENT AND REVIEW OF SAFETY & HEALTH PROGRAM
3. PERFORM ANALYSIS OF INCIDENT TRENDS AND STATISTICS
4. REVIEW AND RECOMMEND AMENDMENTS TO SAFETY & HEALTH POLICIES
5. PERFORM INSPECTIONS AT WORK PLACE AND RECOMMEND PREVENTIVE AND CORRECTIVE
MEASURES
6. PERFORM IMMEDIATE INVESTIGATION OF ACCIDENTS, NEAR- MISS ACCIDENT, DANGEROUS
OCCURRENCE, OCCUPATIONAL POISONING OR OCCUPATIONAL DISEASES OCCURRED AT
WORKPLACE
7. Investigates Complains Of Unsafe Or Unhealthy Practices
And Report To Employer With Recommendations For Corrective
Actions

8. Assists In The Development Of Promotional And Education

Program

9. Discusses Reports And Matter From The Safety Officer,

Enforcement Officer

10. Advises The Employer On Safety And Health Matters

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2.3 THE ROLES OF MANAGEMENT

• THERE ARE A NUMBER OF STRATEGIES THAT CAN BE USED BY

ORGANIZATIONS TO ENSURE A HEALTHY AND SAFE
WORKPLACE AND ENSURE COMPLIANCE WITH LEGAL
REQUIREMENTS
Section 16, OSHA 1994

16. Duty to formulate safety and health policy. Except in such cases as may be prescribed, it be
the duty of every employer and every self-employed person to prepare and as often as may be
appropriate revise a written statement of his general policy with respect to the safety and health at
work of his employees and the organisation and arrangements for the time being in force for
carrying out that policy, and to bring the statement and any revision of it to the notice of all of his
employees.

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PROCEDURES IN POLICY ,
STANDARD AND SAFETY
GUIDELINE DEVELOPMENT
POLICY This is a statement of the principles governing
decision making. They can only be changed by the
management and are mandatory
PROCEDURE Describes the functional steps used to implement
policies .Examples are those used by safety & health to
promote adherence to management policy and are
mandatory
GUIDELINES Describe specific aspects of working to the
requirements of procedures where extended
explanation is required and provided by safety and
health. They contain recommended methods and
statements with the objectives of achieving certain
standards or outcomes
Four Main Categories in developing the procedure

1. Setting the main objective of each item (policy, standards

and safety guidelines)
2. Ensuring the policy, standars and safety guidelines in
workplace must be suitable fo al levels of employees.
3. Keeping each format to reach all levels of employees.
4. Preparing readable, clear and easy to understand
procedure, standards or safety guidelines.

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 ROLES AND WORKPLACE PROCEDURES

• PLANNING FOR SAFETY AND HEALTH IS AN IMPORTANT FOR EVERY BUSINESS DECISION. SAFETY AND
HEALTH PLANNING ARE EFFECTIVE WHEN A WORKPLACE HAS:

• RULE WRITTEN TO APPLY TO EVERYONE AND ADDRESSING APPROPRIATE CLOTHING, EXPECTED

BEHAVIOR AND EMERGENCY PROCEDURES.

• RULES AND PROCEDURES SHOULD BE WRITTEN FOR NEW EXPOSURES WHEN THEY ARE INTRODUCE INTO
THE WORKPLACE
• SAFE AND HEALTHFUL WORK PRACTICES DEVELOPED FOR EACH SPECIFIC
JOB.
• REWARD OR POSITIVE REINFORCEMENT PROCEDURES SUCH AS BONUS,
INCENTIVE OR EMPLOYEE RECOGNITION PROGRAMS SHOULD PROVIDE
POSITIVE MOTIVATION FOR COMPLIANCE WITH SAFETY RULES AND
PROCEDURES.
• A WRITTEN PLAN FOR EMERGENCY SITUATIONS.LIST OF EMERGENCIES THAT COULD
RISE AND A SET OF PROCEDURES TO EACH SITUATION

• DESIGNATED EMERGENCY RESPONSE TEAMS TO BE SPECIFICALLY TRAINED AND

EQUIPPED TO HANDLE POSSIBLE IMMINENT HAZARDS.
THANKS!
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