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` New organization, new people, new tasks


` Multidisciplinary cooperation
` Need for control
time
capacity
resources
` ¶Different actitivities·
does not fit in current working methods
separate quality management necessary
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Project management

m  work

m   work
 work
    

none actual achievable expected perfect


results results results results

accomplishment
actual expectation
failure misfit

perceived failure
G  
  
Political
Government ^rganizational
situation
^rganizational goals characteristics

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u  ^PRA^NAL echnological
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S^LU^N innovation


m  
nfra-
structure m m
People m Resources conomical
situation
Management
Π    
A project ...
` is one-off (and unique)
` is constrained in time
` consists of a number of phased activities
` is directed towards (concrete) and measurable
goals
` is being executed with pre-defined methods,
tools
` is being executed in a special project
organization
a
   



Project-
management-
process
ompetences &
resources

Project phasing
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 Planning



  





   




 

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` ^rganizational break down
controllable units
` Functional break down
expertise
level of detail
technology
discipline
` hronological break down
sequences
` ^bject oriented break down
components of deliverables
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` Progress reporting
` Different competencies per phase
` ¶^rganizer· for:
decision making
requests for changes
control
` Approval: content equal to expectations
` ontrol
mile stones
is this the right track?
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` nterviewing 

` Negotiating 

` Meeting 

` Assessing 



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` Presenting to groups 

` Reporting 

` Manage expectations and resistance ! 





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` ime management 

` eam building 

` Leadership 





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` Social / communicative
` meeting techniques
` negotiation techniques
` communication techniques
` Development
` Spreadsheets for financial calculations
` Project planning tools
` Analysis, design, development tools
` Meeting
` Assessing
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Project organization

` Allocation of tasks and people


` Define relations between project team and
existing organization
` Defining standards and procedures
ontrol

` Doing what has to be done about costs,


timelines, quality criteria

` f not , then
` raising budget
` extending passage time
` less quality?
` managing lower expectations
 

` Delivery final product


` ransfer (communication and training needed)
` ndicating what has to be done
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` New laws
` Health, nvironment, Safety regulations (HS)
` Privacy regulations
` lients / user demands
` Standards, branch-regulations
` ompetition
` ¶Modern· image
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` Planned
on the basis of vision and strategy (top down)
on the basis of local needs analysis (bottom up)

` Ad hoc
new ideas (but the grass is always greener on the other
side)
dissatisfaction with existing situation
need
idea
vision /
strategy dissatisfaction
plan ad hoc
local
need

need for change

management of change

managing projects

.
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` Defining problem situation


` ontext analysis
` First conceptual design
` First global project plan
including estimates of cost, time and competencies
` Problem definition
estimation of risks
estimation of complexity
` Go / no-go decision by management
^     




` Allocation of people from inside and outside


the organization
` Allocating money and resources
` ontacting people involved
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internal and
external
Project definition
context
factors

Project plan

Management
approval
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