Definitions

PROJECT = “…a temporary endeavour or

undertaking to create a unique product or
service”

PROJECT MANAGEMENT = “…the application

of knowledge, skills, tools and techniques to
project activities in order to meet stakeholder’s
needs and expectations from a project.”
 Flexibility Focus on
business
objectives

Devisio Prince 2
n into
Stages
Defined
Product Organizati
based on &
Planning Structure
 The 5 Phase Project Life Cycle
DEFINE PLAN ORGANISE CONTROL CLOSE

Define
State the Identify Determine
management Obtain
problem activities personnel
style client
needs
acceptance
Identify Estimate
Establish
project goals time & cost Recruit
control tools Install
Project
deliverables
List the Sequence Manager
Prepare
objectives activities
status report Document
Recruit
the project
Determine Identify Project Team
Review
preliminary critical
project Issue final
resources activities Organise
schedule report
team
Identify Write
Issue Conduct
assumptions project Assign work
change project audit
and risks proposal packages
orders

PLANNING IMPLEMENTATION
Maintaining the balance …
TIME

Project
Success
COST QUALITY
 Gantt Charts
• Shows activities/ tasks and milestones
• Can show resources
• Clear indication of timescales
Task Task DO Res. PE AE M T W T F M T W T F
Number Name

1 Design Prog. SH 2 2

2 Code Prog. 1 DC 4 5

3 Document Prog. 2 NJ 2 1

4 User Acc. Test. 3 ME 1 1

Planned Elapsed
Actual Elapsed
 Functional multidisciplinary
engineering firm
Bloggs
Engineering

Marketing Electrical Mechanical

Architecture Administration
Sales Engineering engineering

Power Lighting Control Fabric Interiors HVAC Pressure Transportation

(Smith 2009)
 Project Interfaces …
General Functional
Client
Manager Manager

Project Stakeholders
Project Team
Contractors Project Supporters
Manager

Suppliers Transport Legal

(Burke 2003)
 Features for defining “success”
• Overall Outcome

• Deliverables

• Deadline date

• Quality of solution

• Others …
Is the project to solve a problem?
 Typical Design Stages for an
Engineering Project
Concept

Feasibility

Outline

Detail

(Smith 2009)
Forming Storming
Normin
g

Team

Declining
Maturing Performin
g
Consider intersecting needs …

TASK’S
NEEDS

TEAM’S INDIVIDUAL’S
NEEDS NEEDS
 Motivating teams:
Maslow’s Hierarchy of Needs
Self-Fulfilment
Needs

Self Esteem Needs

Belonging Needs

Safety Needs

Basic Comfort Needs

 Team Environment

Internal
•Management External
•Users •Consultants
•Experts •Contractors
•New Recruits
 Team support tools…
Limited duration Ongoing
Local

LAN
Meeting
Dispersed

Remote

Teleconferencing
PRINCE Organisation Structure
Corporate or Programme Management

Project Board
Senior User Executive Senior Supplier

Project
assurance
Project
Manager
Project
support
Team
Managers
 Stakeholders’ Analysis
Identify Stakeholder

Gather Information

Identify Stakeholder’s Mission

Determine Stakeholder’s Strengths and Weaknesses

Predict Behaviour

Implement Stakeholder Management Strategy

(N.J.Smith)
 Risk Analysis
Plan risk Risk
management Management
plan
Identify risks

Analyse risks Risk

register

Assess risks

Plan risk
responses
Project
Actions to Objectives
reduce risks achieved