Definition

“Job Analysis is a process of studying and collecting information

relating to the operations and responsibilities of a specific job”.

“Job Analysis is the procedure for determining the duties and skill
requirements of a job and the kind of person who should be
hired for it.”
Definition
The Job Analysis provides information on job requirements;
this information is then used for developing job descriptions
(a list of duties) and job specification (a list of a job’s human
requirements or what kind of people need to be hired for it).

Normally the Human Resource specialists aim to collect

following information via job analysis.
Work Activities

 Information is usually collected about actual work activities

performed, such as cleaning, selling, teaching or painting. Such
a list may also indicate how, why and when the worker
performs each activity.
Human Behavior

 Information about human behaviors, like sensing,

communicating, deciding and writing is collected.
Job Context

 This information includes matters like physical working

conditions, work schedule, interpersonal relationship.
Incentives may be included.
Human Requirements

 Finally, the information regarding human requirements of the

job is collected such as job knowledge or skill requirement
(such as education training, work experience and personal
attributes (aptitudes, physical characteristics, personality and
interests).
Uses of Job Analysis

 Recruitment and Selection

 Performance Appraisal
 Compensation
 Training
 Job Analysis

Job Description
& Job
Specification

Recruiting & Performance Job Evaluation- Training

Appraisal Wages & Salary
Selection Requirem
Decisions
Decisions (Compensation)
ent
Various Techniques / Methods
used for data collection

 Interviews
 Observations
 Questionnaire
 Written Narratives / daily diary / log
JOB DESCRIPTION (JD)

“Job Description is a list of duties, responsibilities, reporting

relationships, working conditions and supervisory responsibilities
– one product of job analysis”.

Job Description “is an organized and factual statement of the

duties and responsibilities of a specific job.
Job Description includes the following

 Identification of the job:

 Title of job
 Section/department
 Grade and hierarchy
 Summary of job functions:
 Responsibility and communication
 Job contents includes:
 What is done
 How it is done
 Why it is done
 What standard performance is necessary
 Conditions of employment
 Training required
JOB SPECIFICATION (JS)

“Determines and indicates the minimum human qualifications

which are considered necessary for performance of a particular
job”.
THANKS

M.T. tauqeerrajput@gmail.com
Skype: tauqeerrajput