KEYBOARDS PARTS
The keyboard is the primary device used to enter data
inputs and control the computing processes. Learning simple
typing ergonomics and keyboard shortcuts will help you
work efficiently.
Standard Keyboard Layout
Keys are grouped based on their operation. Be familiarized
with keyboard keys as shown in the figure above.
1. Function Keys – each key perform specific task
in MS Word as listed below.
Function Keys
F1 key. Opens Help window or online help of MS office
F2 key. Moves text or graphics
F3 key. Insert saved text.
F4 key. Repeats the last action.
F5 key. Opens Go to commands dialog box.
F6 key. Go to next pane or frame.
F7 key. Opens Spelling and Grammar dialog box.
F8 key. Expands the selection.
F9 key. Updates selected fields.
F10 key. Displays hot keys or key tips.
F11 key. Go to the next field.
F12 key. Displays Saves As dialog box.
2. ALPHANUMERIC KEYS. The same keys found on a typical
typewriter which consists of 26 letters, 10 numbers and 10
symbols or a total of 46 keys.
CHARACTERS KEYS
In addition, the 256 characters inclusive of accented and
special characters can be typed by holding down the “alt”
key and typing the ASCII Code.
3. Navigation keys. Arrow keys and other keys
used for moving around the document area.
3.1 RIGHT arrow key. Moves the cursor one space to the right
3.2 UP arrow key. Moves cursor one line upward
3.3 LEFT arrow key. Moves the cursor one space to the left
3.4 DOWN arrow key. Moves the cursor one space to the right
3.5 PAGE UP key. Moves the page view one page upward
3.6 PAGE DOWN key. Moves the page view one page downward
3.7 HOME key. Moves the cursor to the beginning of the line
3.8 END key. Moves the cursor to the end of the line
4. Edit keys. Keys used in editing the document. Just remember the
acronym: DEBIT.
4.1 DELETE key. Removes text to its right, selected object.
4.2 ENTER key. Returns the cursor to the next line, executes a
command or operations selected in a dialog box.
4.3 BACKSPACE key. Deletes character before the cursor and
highlighted character.
4.4 INSERT key. Inserts character or object. When the overtype
option is enabled, inserting text will overwrite any other text to
its right.
4.5 TAB key. Moves the cursor or insertion point to the right. By
default, its moves by five (5) spaces or move to the next text
box and usually signifies new paragraph.
5. CONTROL or MODIFIER keys. Keys that modify functions of
other keys. By holding down the control key and combine with
other keys, a specific action will take effect.
5.1 ALT (alternate) key.
5.2 CTRL (control) key.
5.3 SHIFT key.
5.4 WINDOWS key.
6. LOCK keys. Keys that are toggled on or off to enable or
disable one of the functions of certain keys.
6.1 CAPS LOCK. Toggles on uppercase key or lowercase key.
6.2 NUM LOCK. Toggles on or off number key or its alternate
function as navigational key.
6.3 SCROLL LOCK. Toggles on or off scroll.
7. MENU keys. Shortcut in accessing available menu for the
selected text.
8. NUMERIC keypad. The keys are grouped similar to calculator or adding
machine which is easier and convenient to use in entering long numbers.
The keypad works with the built in calculator found in accessories and
some of its keys are used as an alternative option for navigation.
Keyboard Usage – interaction with the computer with the use of ten
fingers is a great advantage to the user. There are several ways to
acquire good habits in typing. Always remember that no one can be
able to acquire typing skill overnight. So, below are some suggestions.
1. Look at the keyboard and try to remember the layout of the keys.
2. Learn the “Touch Typing” technique. Type fast with all the 10 fingers
with fewer errors and without looking at the keyboard which saves a lot of
time and typing become enjoyable.
2.1. place fingers on the “Home Row” keys, which is the third row
where all the other keys are within reach, the left index finger rests on
the “F” key and the right index finger on the “J” key. The two keys have
bumps as guide for proper placement of fingers. See the table to know
the characters assigned to each finger.
Character Sets Assignment
LEFT HAND FINGERS RIGHT HAND FINGERS
Little Ring Middle Fore Fore Middle Ring Little
ROW
0,-,=,
NUMBER 1 2 3 4,5 6,7 8 9 Back
space
TOP Tab, q w e r,t y,u l o p,
Enter
HOME
Capslock, s d f,g h,j K l ;, ', /,
a
Shift,
BOTTOM
z x c v,b n,m , . \, shift
Numeric keyboard
Numeric keyboard has two rows as bases.
Only the right hand is used with the Fore
Finger positioned on the “4” key, Middle
Finger on the “5” key (usually with bump),
Ring Finger on “6” key of the middle row and
Little Finger on the enter key and the Thumb
on the “0” key which is the bottom row.
Mouse - is a handheld device
used in interacting with the
computer. It is used to click,
select, point, highlight, deselect
and move an object.
To hold properly the mouse, the:
1. Thumb rests slightly at the left side of the
mouse.
2. Index finger rests on the left button.
3. Middle finger rests on the right button.
4. Ring finger and little finger rest on the right
side of the mouse.
5. Palm rests gently at the end of the mouse, and
6. Wrist’s base rests on the mouse pad or
desktop.
Mouse method:
Point. Slide slowly the mouse to any direction. The cursor in the screen will
move towards the same direction. When you run out of space, just pick the
mouse back closer to you and slide it again towards the desired point.
Hover. Slide the mouse cursor over any button symbol for few seconds to let
tooltip, info tip or its name be displayed.
Hold. Select an object and press down the left button.
Drag and Drop. Move selected object or group of objects from one point to
another by holding down the left button and while the cursor is in a cross
hair form, slide your mouse cursor to the desired location and release left
button.
Mouse parts
typical mouse
Mouse basic functions:
1. Left button. Select an object
2. Scroll wheel. Moves up or down the page
3. Right button. Selects and object and
displays a shortcut menu associated to it.
Left click anywhere to in the document to
exit from the shortcut menu.
Pointer shapes and uses.
shape Name Used to
Normal select Select an object, icon, tool or command.
Link select Connects text or graphic link to another location
Text select Indicates location between characters.
Precision select Selects graphics and other two-dimensional interaction
Moves object to any direction by holding down the left
Move button.
shape Name Used to
Resizes vertical or horizontal dimension by holding
Vertical/Horizontal
Resize down the left button and drag the mouse to the center
to decrease size and away to increase size of an object.
Resizes two dimensions proportionately by holding
Diagonal down the left button and drag the mouse to the center
Resize to decrease size and away to increase size of an object.
Resizes split pane vertically or horizontally by pointing
Split the cursor to the splitter, and holding down the left
button while dragging it to any point.
Busy Indicator Wait for the window to become responsive.
Working in
Background Point, click, press, or select while a task completes in
Pointer the background.
