B45 – PO Processing

Process Diagrams
B45 - PO Processing -
Work flow for incoming – Purchase Order related - Vendor invoices

OTAS 10.2.1.767
SAP Invoice Management by OpenText 7.0
(Archive Server)

System AP Processor Buyer / Receiver

(BA4)
Incoming Channel: (BA3)
Paper-based or EDI Processing
PDF/TIF

1
Start PO-related
SAP IM Workflow

Retrieve Invoice Image

for Display
2

Provide Invoice Image 1

3

2 Check Business Rules

Validate Invoice Data

4
Post Invoice -
Blocked for Payment C

Resolve Price or Quantity

Differences

5
Release Invoice for
Payment

© 2013 SAP AG. All rights reserved. Customer 2

B45 - PO Processing -
Work flow for incoming – Purchase Order related - Vendor invoices

Icon Legend

Icon Description
A Button “Image”, or direct when opening the workflow via Transaction /OPT/VIM_IIC
B Transaction /OPT/VIM_IIC (“VIM Integrated Invoice Cockpit”)

C Transaction /OPT/VIM_IIC (“VIM Integrated Invoice Cockpit”)

Job calling program /OPT/VIM_DP_TRIGGER in SAP Invoice Mgmt., and program in ICC
1
http / https
2 Program in SAP Invoice Management
3 Function module /OPT/VIM_52_BAPI_DOCLINES_PO
4 Job for program RM08RELEASE

5
http / https

1 http / https

© 2013 SAP AG. All rights reserved. Customer 3

Process Diagram Legend

Lane Process Step Interface

A A A
1 A User Interface (UI)
Software product (PPMS) Optional Manual Process Process Step is not
Manual Process Step Step part of the RDS scope
1 E-Mail
User Role
A A
1 1
1 Mail
Process Step (manual or Optional Process Step
automatic) (manual or automatic)
1 A2A/B2B Message
1 1
≈ ≈ Automatic Process Step Optional Automatic 1 Batch Script
Process Step

Process steps outside

Process Step outside Optional Process Step
SAP software outside SAP software SAP software are not in
RDS scope

Connection Link
Sequence flow
Page link

(<BBID>) Link
to SAP Best
Practice
Process

© 2013 SAP AG. All rights reserved. Customer 5

Thank you

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