IT architecture diagramming

IT commonly used symbols overview

Symbol Name Description Example

System/Database
Text

Any kind of IT system

SAP Business warehouse

Text

System module

Any kind of system module

Financial Accounting Sales and Service Management

Text

Data

via Any kind of data that flows Data extract from batch run an system interface and is notData query from database electronic document

Text

Electronic document

Document generated as an Electronic file output of a system process Email

Page 2

IT commonly used symbols overview

Symbol Name Description Example

Text

Document

Document generated as a Financial report output of a system process Paper invoice

Multiple documents
Text

Document generated as a Financial reports output of a system process Paper invoices

On-page reference

On-page reference to use to Footnote provide additional details

Text

Off-page reference

Continued documentation on other another slide

Page 3

IT commonly used symbols overview

Symbol Name Description Example

Decision point
Text

Use where only one possible Yes or nNo Pass or fail outcome can be chosen

Manual input
Text

Keying information Signifies a manual input Writing instructions operation

Software application
Text

Excel Signifies a software application Hyperion

Text

Terminator

Data flow start/end

Creation of reports Finish download

Page 4

IT commonly used symbols overview

Symbol Name Description Example

Text Text

Online application

Shows an online (internet Web-based database or Internal internet database intranet) application interface

Data/Information flow

Pass data/information

No connection when crossing other lines Swimlane, segregation between process owners or different functions

Lines should jump over other lines unless they should be connected

Process owners or functions should be separated with a swimlane to clearly show delineations

Page 5

IT system mapping Example 1

Illu str a
Level 1: Consolidation Level 1: Consolidation and reporting and reporting

ti o n

External financial statements

Consolidation software for group statements

Data warehouse for management reports

Management reports

Level 2: ERP systems Level 2: ERP systems

ERP systems
Financial Accounting Controlling/ Cost Accounting

Human Material Production Sales and Resources Management Planning Service Management and ControlManagement

Level 3: Presystems Level 3: Presystems

Barcode Scanning System

Work Progress Measurement System

Order Management System

Time Recording System

Page 6

IT system mapping Example 2

Illu str ati on
Sales and service management Purchasing and Production and procurement logistics HR Finance and accounting Business functions

Geographical areas or legal entities or business units

ERP

X yrt nuo C

Order Management System

Barcode Scanning System

Work Progress Measurement System

Time Recording System

Consolidation software for group statements

Order Management System

Barcode Scanning System

Work Progress Measurement System

Time Recording System

Data warehouse for management reports

Y yrt nuo C

ERP

Page 7

Technical architecture symbol overview

Example data flow map
Illu str ati on
End

Level 1: Corporate reports

Database

Generate corporate reports

Nightly feed

Level 2: Consolidation

Database

Level 3: Data input systems

Vendor master updates

COA master updates

Journal entries/ distribution

Petty cash

Payment reconciliation

Petty cash distribution

Journal entry reclass

Invoices for payment

Page 8

Process overview Process Map example

Start End

Illu str ati on

Y Inform Portfolio Board within 48 hrs. EEPW Gate C+ End

Management of early warning procedures, risk reduction, compensation events

Risk DB

Compensation Portfolio Board approval

Role 1
1

Role 2

Assist project manager in management of procedures and compensation events and attend risk reduction meetings

Risk reports

Role 3

Page 9