POWERPOINT 2007 CHAPTER 3

Microsoft PowerPoint 2007 Unit 1

LINKS TO OBJECTIVES

Apply font and paragraph formatting to slides Apply formatting with the Mini toolbar and Format Painter Customize bullets and numbers Modify theme colors and fonts Change slide background Change page setup Create custom themes Delete custom themes Features Summary
NEXT END

BACK

PREPARING A POWERPOINT PRESENTATION

Copyright 2007, Paradigm Publishing Inc.

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POWERPOINT 2007 CHAPTER 3

Performance Objectives
Apply font and paragraph formatting to text in slides Apply formatting with the Mini toolbar and Format Painter Customize bullets and numbers Modify theme colors and fonts Change slide background Change page setup Create custom themes including custom theme colors and theme fonts Delete custom themes
Copyright 2007, Paradigm Publishing Inc.

LINKS TO OBJECTIVES

Apply font and paragraph formatting to slides Apply formatting with the Mini toolbar and Format Painter Customize bullets and numbers Modify theme colors and fonts Change slide background Change page setup Create custom themes Delete custom themes Features Summary
NEXT END

BACK

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POWERPOINT 2007 CHAPTER 3

Apply Font Formatting

The Font group in the Home tab contains buttons to apply formatting to text
Home tab

LINKS TO OBJECTIVES

Apply font and paragraph formatting to slides Apply formatting with the Mini toolbar and Format Painter Customize bullets and numbers Modify theme colors and fonts Change slide background Change page setup Create custom themes Delete custom themes Features Summary
NEXT END

Font Group

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POWERPOINT 2007 CHAPTER 3

Apply Font Formatting../2

Increase Font Size

LINKS TO OBJECTIVES

Font Group Buttons

Font

Apply font and paragraph formatting to slides Apply formatting with the Mini toolbar and Format Painter Customize bullets and numbers Modify theme colors and fonts Change slide background Change page setup Create custom themes Delete custom themes Features Summary
NEXT END

Font Size

Decrease Font Size Clear All Formatting

Opens Font Dialog Box Italic Bold Underline Change Font Color Case Strikethrough Character Spacing Shadow

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Select the text or paragraph, and then use buttons in the Font Group
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POWERPOINT 2007 CHAPTER 3

Font Dialog Box

Click Font tab Click arrow to open Font dialog box

LINKS TO OBJECTIVES

Apply font and paragraph formatting to slides Apply formatting with the Mini toolbar and Format Painter Customize bullets and numbers Modify theme colors and fonts Change slide background Change page setup Create custom themes Delete custom themes Features Summary
NEXT END

BACK

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POWERPOINT 2007 CHAPTER 3

Font Dialog Box../2

Click on arrow to choose font Click on arrow to choose style

LINKS TO OBJECTIVES

Apply font and paragraph formatting to slides Apply formatting with the Mini toolbar and Format Painter Customize bullets and numbers Modify theme colors and fonts Change slide background Change page setup Create custom themes Delete custom themes Features Summary
NEXT END

Click and choose font color

Use arrows to change size

Check box to apply effects to text

Click OK

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Change the font to set the mood, enhance the visual appeal, or to increase readability
Copyright 2007, Paradigm Publishing Inc.

POWERPOINT 2007 CHAPTER 3

Formatting with the Mini toolbar

When selecting text, the Mini toolbar displays in a dimmed state; hover the mouse pointer over it to activate it

LINKS TO OBJECTIVES

Apply font and paragraph formatting to slides Apply formatting with the Mini toolbar and Format Painter Customize bullets and numbers Modify theme colors and fonts Change slide background Change page setup Create custom themes Delete custom themes Features Summary
NEXT END

BACK

To turn off the Mini toolbar: in the PowerPoint Options dialog box with the Popular option selected in left panel, remove the check mark in Show Mini toolbar on selection

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POWERPOINT 2007 CHAPTER 3

Format Painter
Format Painter is in the Clipboard group in the Home tab
Click Home tab

LINKS TO OBJECTIVES

Apply font and paragraph formatting to slides Apply formatting with the Mini toolbar and Format Painter Customize bullets and numbers Modify theme colors and fonts Change slide background Change page setup Create custom themes Delete custom themes Features Summary
NEXT END

Format Painter button

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POWERPOINT 2007 CHAPTER 3

Formatting with Format Painter

1. Position the insertion point on text that contains the desired formatting 2. Click the Format Painter button* 3. Select (paint) the target text

LINKS TO OBJECTIVES

Apply font and paragraph formatting to slides Apply formatting with the Mini toolbar and Format Painter Customize bullets and numbers Modify theme colors and fonts Change slide background Change page setup Create custom themes Delete custom themes Features Summary
NEXT END

BACK

*Double-click the Format Painter button to apply character formatting in more than one location; Turn it off when finished painting by clicking the Format Painter button again
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POWERPOINT 2007 CHAPTER 3

Formatting Paragraphs
Buttons to apply paragraph formatting in Paragraph group in Home tab
Click Home tab

LINKS TO OBJECTIVES

Apply font and paragraph formatting to slides Apply formatting with the Mini toolbar and Format Painter Customize bullets and numbers Modify theme colors and fonts Change slide background Change page setup Create custom themes Delete custom themes Features Summary
NEXT END

Paragraph group

BACK

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POWERPOINT 2007 CHAPTER 3

Formatting Paragraphs../2
Paragraph buttons
Numbering Bullets Text Direction Align Text Align left Convert to Smart Art Center Align right Columns Justify Click to Open Paragraph Format dialog box Decrease and Increase List Level Line Spacing

LINKS TO OBJECTIVES

Apply font and paragraph formatting to slides Apply formatting with the Mini toolbar and Format Painter Customize bullets and numbers Modify theme colors and fonts Change slide background Change page setup Create custom themes Delete custom themes Features Summary
NEXT END

BACK

Select the text or paragraph, then use buttons in the Paragraph group

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POWERPOINT 2007 CHAPTER 3

Formatting Paragraphs../3
Paragraph dialog box
Click arrow for alignment options

LINKS TO OBJECTIVES

Apply font and paragraph formatting to slides Apply formatting with the Mini toolbar and Format Painter Customize bullets and numbers Modify theme colors and fonts Change slide background Change page setup Create custom themes Delete custom themes Features Summary
NEXT END

Click arrow Use options to indent text Use options to set spacing

BACK

Choose text line spacing

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Click OK

POWERPOINT 2007 CHAPTER 3

Formatting Paragraphs../4
Columns dialog box Select text or paragraphs to format Click Columns button

LINKS TO OBJECTIVES

Apply font and paragraph formatting to slides Apply formatting with the Mini toolbar and Format Painter Customize bullets and numbers Modify theme colors and fonts Change slide background Change page setup Create custom themes Delete custom themes Features Summary
NEXT END

Click to choose number of columns OR Click More Columns Specify number of columns Specify column spacing Click OK
Copyright 2007, Paradigm Publishing Inc.

BACK

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POWERPOINT 2007 CHAPTER 3

Formatting Paragraphs../4
Format Text Effects dialog box Select Text Box first Text direction

LINKS TO OBJECTIVES

Apply font and paragraph formatting to slides Apply formatting with the Mini toolbar and Format Painter Customize bullets and numbers Modify theme colors and fonts Change slide background Change page setup Create custom themes Delete custom themes Features Summary
NEXT END

Align text

OR
Click More Options to open Text Effects dialog box

BACK

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POWERPOINT 2007 CHAPTER 3

Formatting Paragraphs../5
Format Text Effects dialog box with Text Box Selected

LINKS TO OBJECTIVES

Apply font and paragraph formatting to slides Apply formatting with the Mini toolbar and Format Painter Customize bullets and numbers Modify theme colors and fonts Change slide background Change page setup Create custom themes Delete custom themes Features Summary
NEXT END

Use Options to Specify

Vertical Alignment Text Direction Autofit Contents Internal Margins Check to Wrap Text Click when finished

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POWERPOINT 2007 CHAPTER 3

Inserting Headers and Footers

Header and Footer dialog box

LINKS TO OBJECTIVES

Apply font and paragraph formatting to slides Apply formatting with the Mini toolbar and Format Painter Customize bullets and numbers Modify theme colors and fonts Change slide background Change page setup Create custom themes Delete custom themes Features Summary
NEXT END

Click Office button, point to Print, then click Print Preview Click Options , then Header and Footer

BACK

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POWERPOINT 2007 CHAPTER 3

Inserting Headers and Footers../2

Header and Footer dialog box with Slide tab selected Can show updated date of printing or a fixed date Click Apply or Apply to All

LINKS TO OBJECTIVES

Apply font and paragraph formatting to slides Apply formatting with the Mini toolbar and Format Painter Customize bullets and numbers Modify theme colors and fonts Change slide background Change page setup Create custom themes Delete custom themes Features Summary
NEXT END

Checkmark to insert slide number Type desired text in footer area

BACK

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Check here if you don t want the information to show on the first slide
Copyright 2007, Paradigm Publishing Inc.

POWERPOINT 2007 CHAPTER 3

Inserting Headers and Footers../3

Header and Footer dialog box with Notes and Handouts tab selected Click Apply to All

LINKS TO OBJECTIVES

Apply font and paragraph formatting to slides Apply formatting with the Mini toolbar and Format Painter Customize bullets and numbers Modify theme colors and fonts Change slide background Change page setup Create custom themes Delete custom themes Features Summary
NEXT END

Can show updated date of printing or a fixed date

Type desired text for header area Click to insert page number Type desired text in footer area
Copyright 2007, Paradigm Publishing Inc.

BACK

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POWERPOINT 2007 CHAPTER 3

Customizing Bullets and Numbers

Changing bullets

LINKS TO OBJECTIVES

Apply font and paragraph formatting to slides Apply formatting with the Mini toolbar and Format Painter Customize bullets and numbers Modify theme colors and fonts Change slide background Change page setup Create custom themes Delete custom themes Features Summary
NEXT END

Click in slide text to select it

Click Bullets button arrow Click a bullet sample to apply it Click Bullets and Numbering to open dialog box

BACK

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POWERPOINT 2007 CHAPTER 3

Customizing Bullets and Numbers../2

Bullets and Numbering dialog box with Bullets tab selected

LINKS TO OBJECTIVES

Apply font and paragraph formatting to slides Apply formatting with the Mini toolbar and Format Painter Customize bullets and numbers Modify theme colors and fonts Change slide background Change page setup Create custom themes Delete custom themes Features Summary
NEXT END

Choose style of bullet Increase or decrease size of the bullet Click Picture to display Picture Bullet dialog box

BACK

Change bullet color Click OK

Copyright 2007, Paradigm Publishing Inc.

Click Customize to display Symbol dialog box

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POWERPOINT 2007 CHAPTER 3

Customizing Bullets and Numbers../3

Picture Bullet dialog box

LINKS TO OBJECTIVES

Apply font and paragraph formatting to slides Apply formatting with the Mini toolbar and Format Painter Customize bullets and numbers Modify theme colors and fonts Change slide background Change page setup Create custom themes Delete custom themes Features Summary
NEXT END

Select type of picture bullet

Click OK

BACK

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POWERPOINT 2007 CHAPTER 3

Customizing Bullets and Numbers../4

Symbol dialog box
Change font and subset here

LINKS TO OBJECTIVES

Apply font and paragraph formatting to slides Apply formatting with the Mini toolbar and Format Painter Customize bullets and numbers Modify theme colors and fonts Change slide background Change page setup Create custom themes Delete custom themes Features Summary
NEXT END

Select type of symbol bullet

BACK

Click OK

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POWERPOINT 2007 CHAPTER 3

Customizing Bullets and Numbers../5

Bullets and Numbering dialog box with Numbered tab selected

LINKS TO OBJECTIVES

Apply font and paragraph formatting to slides Apply formatting with the Mini toolbar and Format Painter Customize bullets and numbers Modify theme colors and fonts Change slide background Change page setup Create custom themes Delete custom themes Features Summary
NEXT END

Select Text to be numbered

Choose bullet number style from list Increase or decrease size of the number Change the starting number

BACK

Change number color

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Copyright 2007, Paradigm Publishing Inc.

Click OK

POWERPOINT 2007 CHAPTER 3

Customizing Placeholders
Customize a Placeholder with Quick Styles

LINKS TO OBJECTIVES

Apply font and paragraph formatting to slides Apply formatting with the Mini toolbar and Format Painter Customize bullets and numbers Modify theme colors and fonts Change slide background Change page setup Create custom themes Delete custom themes Features Summary
NEXT END

Click in the Placeholder to select it

Click Home tab Click Quick Styles Select desired style Customize with these buttons

BACK

Click for additional theme fills

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POWERPOINT 2007 CHAPTER 3

Customizing Placeholders ../2

Click the Shape Fill button

LINKS TO OBJECTIVES

Apply font and paragraph formatting to slides Apply formatting with the Mini toolbar and Format Painter Customize bullets and numbers Modify theme colors and fonts Change slide background Change page setup Create custom themes Delete custom themes Features Summary
NEXT END

BACK

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Point to Gradient and select Click for more Gradients

Copyright 2007, Paradigm Publishing Inc.

Point to Texture and select

Click for more Textures

POWERPOINT 2007 CHAPTER 3

Customizing Placeholders ../3

Click the Shape Outline button

LINKS TO OBJECTIVES

Apply font and paragraph formatting to slides Apply formatting with the Mini toolbar and Format Painter Customize bullets and numbers Modify theme colors and fonts Change slide background Change page setup Create custom themes Delete custom themes Features Summary
NEXT END

BACK

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Point to Weight and Click to open select Format Shape dialog box
Copyright 2007, Paradigm Publishing Inc.

Point to Dashes and select

Click to open Format Shape dialog box

POWERPOINT 2007 CHAPTER 3

Customizing Placeholders ../4

Format Shape dialog box with Line style selected

LINKS TO OBJECTIVES

Apply font and paragraph formatting to slides Apply formatting with the Mini toolbar and Format Painter Customize bullets and numbers Modify theme colors and fonts Change slide background Change page setup Create custom themes Delete custom themes Features Summary
NEXT END

Change Width Change type

BACK

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Copyright 2007, Paradigm Publishing Inc.

POWERPOINT 2007 CHAPTER 3

Customizing Placeholders../5
Click the Shape Effects button

LINKS TO OBJECTIVES

Apply font and paragraph formatting to slides Apply formatting with the Mini toolbar and Format Painter Customize bullets and numbers Modify theme colors and fonts Change slide background Change page setup Create custom themes Delete custom themes Features Summary
NEXT END

Point to desired Effect

Select Effect

BACK

Menu expands for more options

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POWERPOINT 2007 CHAPTER 3

Modify Theme Colors and Fonts

A design theme is a set of formatting choices that includes a color theme, a font theme and an effects theme

LINKS TO OBJECTIVES

Apply font and paragraph formatting to slides Apply formatting with the Mini toolbar and Format Painter Customize bullets and numbers Modify theme colors and fonts Change slide background Change page setup Create custom themes Delete custom themes Features Summary
NEXT END

Modify theme colors, fonts and effects

BACK

Themes are shared across Office programs such as Word, Excel and PowerPoint
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POWERPOINT 2007 CHAPTER 3

Modify Theme Colors and Fonts

Click the buttons to display drop down gallery with choices

LINKS TO OBJECTIVES

Apply font and paragraph formatting to slides Apply formatting with the Mini toolbar and Format Painter Customize bullets and numbers Modify theme colors and fonts Change slide background Change page setup Create custom themes Delete custom themes Features Summary
NEXT END

BACK

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Copyright 2007, Paradigm Publishing Inc.

POWERPOINT 2007 CHAPTER 3

Change Slide Background

Customize the slide background
In the Design tab, click Background Styles Choose desired background from gallery

LINKS TO OBJECTIVES

Apply font and paragraph formatting to slides Apply formatting with the Mini toolbar and Format Painter Customize bullets and numbers Modify theme colors and fonts Change slide background Change page setup Create custom themes Delete custom themes Features Summary
NEXT END

Check box to hide background graphic from design theme

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Click to open Format Background dialog box

Copyright 2007, Paradigm Publishing Inc.

POWERPOINT 2007 CHAPTER 3

Change Slide Background ../2

Format Background dialog box with Fill selected

LINKS TO OBJECTIVES

Apply font and paragraph formatting to slides Apply formatting with the Mini toolbar and Format Painter Customize bullets and numbers Modify theme colors and fonts Change slide background Change page setup Create custom themes Delete custom themes Features Summary
NEXT END

Use these options to specify fill, fill color, gradient and transparency of the slide background

BACK

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POWERPOINT 2007 CHAPTER 3

Changing Page Setup

LINKS TO OBJECTIVES

Apply font and paragraph formatting to slides Apply formatting with the Mini toolbar and Format Painter Customize bullets and numbers Modify theme colors and fonts Change slide background Change page setup Create custom themes Delete custom themes Features Summary
NEXT END

Click Page Setup button, then down arrow and choose a slide size

Change slide orientation (default is Landscape)

BACK

Specify Width and Height of Slide

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POWERPOINT 2007 CHAPTER 3

Create Custom Themes

Click Design tab and Theme Colors button

LINKS TO OBJECTIVES

Apply font and paragraph formatting to slides Apply formatting with the Mini toolbar and Format Painter Customize bullets and numbers Modify theme colors and fonts Change slide background Change page setup Create custom themes Delete custom themes Features Summary
NEXT END

Change colors as desired

BACK

Click Create New Theme Colors

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Reset to default

Type a name Click Save

POWERPOINT 2007 CHAPTER 3

Create Custom Themes ../2

Click Design tab and Theme Fonts button

LINKS TO OBJECTIVES

Apply font and paragraph formatting to slides Apply formatting with the Mini toolbar and Format Painter Customize bullets and numbers Modify theme colors and fonts Change slide background Change page setup Create custom themes Delete custom themes Features Summary
NEXT END

Choose heading font Choose body font

BACK

Click Create New Theme Fonts

Copyright 2007, Paradigm Publishing Inc.

Type a name and Click Save

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POWERPOINT 2007 CHAPTER 3

Saving a Custom Theme

Click More button

LINKS TO OBJECTIVES

Apply font and paragraph formatting to slides Apply formatting with the Mini toolbar and Format Painter Customize bullets and numbers Modify theme colors and fonts Change slide background Change page setup Create custom themes Delete custom themes Features Summary
NEXT END

Click Save Current Theme

Type a name for the Custom Theme Click Save

BACK

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POWERPOINT 2007 CHAPTER 3

Edit Custom Theme Colors

Click Colors button in the Design tab Right-click the Custom theme and click Edit

LINKS TO OBJECTIVES

Apply font and paragraph formatting to slides Apply formatting with the Mini toolbar and Format Painter Customize bullets and numbers Modify theme colors and fonts Change slide background Change page setup Create custom themes Delete custom themes Features Summary
NEXT END

Make desired changes and Click Save

BACK

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POWERPOINT 2007 CHAPTER 3

Edit Custom Theme Fonts

Click Fonts button in the Themes group then right-click the Custom theme and click Edit

LINKS TO OBJECTIVES

Apply font and paragraph formatting to slides Apply formatting with the Mini toolbar and Format Painter Customize bullets and numbers Modify theme colors and fonts Change slide background Change page setup Create custom themes Delete custom themes Features Summary
NEXT END

Make desired changes and click Save

BACK

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POWERPOINT 2007 CHAPTER 3

Delete Custom Theme Colors

Click Colors button in the Design tab then right-click the Custom Theme and click Delete

LINKS TO OBJECTIVES

Apply font and paragraph formatting to slides Apply formatting with the Mini toolbar and Format Painter Customize bullets and numbers Modify theme colors and fonts Change slide background Change page setup Create custom themes Delete custom themes Features Summary
NEXT END

Click Yes

BACK

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POWERPOINT 2007 CHAPTER 3

Delete Custom Theme Fonts

Click Fonts button in the Design tab then right-click the Custom Theme Font and click Delete

LINKS TO OBJECTIVES

Apply font and paragraph formatting to slides Apply formatting with the Mini toolbar and Format Painter Customize bullets and numbers Modify theme colors and fonts Change slide background Change page setup Create custom themes Delete custom themes Features Summary
NEXT END

Click Yes

BACK

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Copyright 2007, Paradigm Publishing Inc.

POWERPOINT 2007 CHAPTER 3

Delete a Custom Theme

Click More button in the Themes group Delete button

LINKS TO OBJECTIVES

Apply font and paragraph formatting to slides Apply formatting with the Mini toolbar and Format Painter Customize bullets and numbers Modify theme colors and fonts Change slide background Change page setup Create custom themes Delete custom themes Features Summary
NEXT END

Click Delete button Click Save Current Theme Click Custom Theme

BACK

Click Yes

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POWERPOINT 2007 CHAPTER 3

Features Summary
How do you display the Font dialog box?

LINKS TO OBJECTIVES

Apply font and paragraph formatting to slides Apply formatting with the Mini toolbar and Format Painter Customize bullets and numbers Modify theme colors and fonts Change slide background Change page setup Create custom themes Delete custom themes Features Summary
NEXT END

Click arrow to open Font dialog box

BACK

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POWERPOINT 2007 CHAPTER 3

Features Summary
How do you display the Paragraph dialog box?

LINKS TO OBJECTIVES

Apply font and paragraph formatting to slides Apply formatting with the Mini toolbar and Format Painter Customize bullets and numbers Modify theme colors and fonts Change slide background Change page setup Create custom themes Delete custom themes Features Summary
NEXT END

Click arrow

BACK

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Copyright 2007, Paradigm Publishing Inc.

POWERPOINT 2007 CHAPTER 3

Features Summary
How do you open the Bullets and Numbers dialog box?
Click Bullets button arrow

LINKS TO OBJECTIVES

Apply font and paragraph formatting to slides Apply formatting with the Mini toolbar and Format Painter Customize bullets and numbers Modify theme colors and fonts Change slide background Change page setup Create custom themes Delete custom themes Features Summary
NEXT END

Click Bullets and Numbering to open dialog box

BACK

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POWERPOINT 2007 CHAPTER 3

Features Summary
How do you customize placeholders?
Click Quick Styles

LINKS TO OBJECTIVES

Apply font and paragraph formatting to slides Apply formatting with the Mini toolbar and Format Painter Customize bullets and numbers Modify theme colors and fonts Change slide background Change page setup Create custom themes Delete custom themes Features Summary
NEXT END

Use these buttons to customize

BACK

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POWERPOINT 2007 CHAPTER 3

Features Summary
How do you change a Slide background?
Click Background Styles in the Design tab

LINKS TO OBJECTIVES

Apply font and paragraph formatting to slides Apply formatting with the Mini toolbar and Format Painter Customize bullets and numbers Modify theme colors and fonts Change slide background Change page setup Create custom themes Delete custom themes Features Summary
NEXT END

Choose desired background from gallery

BACK

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Copyright 2007, Paradigm Publishing Inc.

POWERPOINT 2007 CHAPTER 3

Features Summary
How do you display the Header and Footer dialog box?
In Print Preview, click Options , then Header and Footer

LINKS TO OBJECTIVES

Apply font and paragraph formatting to slides Apply formatting with the Mini toolbar and Format Painter Customize bullets and numbers Modify theme colors and fonts Change slide background Change page setup Create custom themes Delete custom themes Features Summary
NEXT END

BACK

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Copyright 2007, Paradigm Publishing Inc.

POWERPOINT 2007 CHAPTER 3

Features Summary
How do you display the Page Setup dialog box?
In Print Preview, click the Page Setup button

LINKS TO OBJECTIVES

Apply font and paragraph formatting to slides Apply formatting with the Mini toolbar and Format Painter Customize bullets and numbers Modify theme colors and fonts Change slide background Change page setup Create custom themes Delete custom themes Features Summary
NEXT END

BACK

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Copyright 2007, Paradigm Publishing Inc.

POWERPOINT 2007 CHAPTER 3

Features Summary
How do you change page orientation?
In Print Preview, click Slide Orientation

LINKS TO OBJECTIVES

Apply font and paragraph formatting to slides Apply formatting with the Mini toolbar and Format Painter Customize bullets and numbers Modify theme colors and fonts Change slide background Change page setup Create custom themes Delete custom themes Features Summary
NEXT END

BACK

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Copyright 2007, Paradigm Publishing Inc.

POWERPOINT 2007 CHAPTER 3

Coming Next

LINKS TO OBJECTIVES

Apply font and paragraph formatting to slides Apply formatting with the Mini toolbar and Format Painter Customize bullets and numbers Modify theme colors and fonts Change slide background Change page setup Create custom themes Delete custom themes Features Summary
NEXT END

BACK

INSERTING ELEMENTS IN SLIDES

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