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Project and Time Management
Ian Whitburn
What is Project Management? What is a Project? When did Project Management start? Time Management Exercise Modern Project Management Management Game Construction Project Management Lean Construction Management Game Lessons and Summary
Ian Whitburn Dukesbridge House 23 Duke Street Reading RG1 4SA Tel : 07862 686303 Website : www.idprojectmanagement.co.uk
ABOUT ME
Gained an Diploma and Degree in Building Started work in the construction industry in 1983. Gained a Master s Degree in Project Management in 2000. Am a Member of the Chartered Institute of Building and Association of Project Managers. Have worked on these projects as a Consultant Project Manager.
What Is Project Management?

Project Management is About People Getting Things Done
Tom Taylor APM
Discipline of Planning, Organising, Securing and Managing Resources to bring about the Successful Completion of Specific Goals and Objectives
Wikipedia
So What Is A Project?
BEGINNING | MIDDLE | END
Constructing a building for occupation is a temporary thing so what else?
How Old Is Project Management?

SIR CHRISTOPHER WREN | THOMAS TELFORD | ISAMBARD KINGDOM BRUNEL
Mechanisation of work Craft based skills Breakdown of work Management and workers
Fredrick Winslow Taylor (1856 1915)
Fathers of Project Management

Forecasting Planning Organising Commanding Coordinating Controlling Henri Fayol (1841 1925) Henry Gantt (1861 1919) Gantt Chart Modern Variation - Program Evaluation and Review Technique (PERT diagram)
Gantt and PERT Example

Making a cup of tea
ACTIVITIES
Fill the kettle Boil water Get teapot and mug from cupboard Warm teapot Get teaspoon from drawer Put teabag in teapot Put in one sugar Fill teapot with hot water Stir tea in teapot Let tea brew Pour tea Pour in milk Stir tea in mug
DURATION (secs)
23 200 14 (Lead 165) 35 5 9 13 26 11 30 15 20 11
Modern Project Management
Importance of Project Management

How Many F s Project Management Roots Defence Aerospace Armed Forces
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Importance of Project Management

SO WHAT WENT WRONG?
Immediate cause was the failure of the O Ring but! Equal if not more important was a flawed decision making process NASA s project management was at fault:

Doubts not clearly stated nor emphasised. Safety compromised - waived set launch constraints. Internalisation of problems. Breakdown in interfacing and communication. Position reversed to accommodate a major customer. Procurement of cheapest suppliers. Work breakdown too great to manage effectively.
Construction Project Management

Project Launch Scheme Design Detailed Design / Bid & Award Construction Handover
Balanced brief, budget and programme Reviewed building configurations Correct overall size
Locate and size stair, lift cores, risers, plant rooms Determine internal floor layouts Determine floor to ceiling heights Determine structural frame and method of mechanical ventilation Engineer within budget / programme
Gain Town Planning permission Prepare design documentation for tender Pre-qualify contractors and tender the work Award the main construction contract
Mobilise site offices, equipment etc Procure materials & appoint all other subcontractors Finalise the construction programme Build in accordance with health & safety, environmental regulations etc
Train people who will run the facility after construction Document operation and maintenance procedures to be followed Prepare and agree the final account
How It All Fits

Schedule of Requirements Terms of Reference Strategic Brief Planning Discussions
BID PERIOD CONSTRUCTION PERIOD
RELOCATION PERIOD
PROJECT LAUNCH ACTIVITIES
Risk Identification Prioritisation of Expenditure Validate Clarity of Emerging Brief Validate Cost Effectiveness of Brief Interpretation Ensure Value Encapsulated within Unambiguous Documentation
PRE-DESIGN PROJECT ANALYSIS & CONSULTANT ORIENTATION
Approved Capital Expenditure Survey Information
FINALISE THE CONCEPT DESIGN
Report
SCHEME DESIGN
Report
DEVELOP EMPLOYERS REQUIREMENTS
INPUT TO STAGE
INFLUENCE TO STAGE
Managing Different Disciplines

What the client actually needed What the architect drew How the Engineer supported it
How the QS costed it
What went into the tender documents
What the Contractor built

Lean Construction
Move away from mass production Lean production Japanese model Started at Toyota Motor Company of Japan Enables Japan to overtake the USA as the largest producer of cars In construction it has prompted Partnering Win / Win solutions Mutual Trust Removal of waste Red / Blue Game
Red / Blue Game

The objective is for your team to achieve a positive score (zero is not positive) You need to decide as a team to play red or blue in each of the 10 rounds. RULES After each team has decided which colour to play, I will collect the results and let each team know what other teams have done. The scoring system is as follows:
TEAM A
Red Red Red Red Blue
TEAM B
Red Red Red Blue Blue
TEAM C
Red Red Blue Blue Blue
TEAM D
Red Blue Blue Blue Blue
SCORE A
+3 -6 -6 -6 -3
SCORE B
+3 -6 -6 +6 -3
SCORE C
+3 -6 +6 +6 -3
SCORE D
+3 +6 +6 +6 -3
After the round 4 and 8, a person from each team may meet with other teams, who agree to meet. Round 9 and 10 scores double marks.
Red / Blue Game

Investment To make this game like the real world , each person will have a stake (or an IOU) on the outcome. Given that all teams achieve their objective, the team ending up with the highest score will be given the stake money.
Lean Behavoural Lessons

START NICE BE PROVOCABLE BE FOREGIVING BE CLEAR AND CONSISTENT
SUMMARY
Project management exists in many industries Project management is inter-changeable between industries Project management has really only been around for 50 years It matters as getting it wrong can have serious consequences Hopefully you have learned some techniques used and understand it a little better. It can be applied to pretty much anything we do. THANKS FOR LISTENING AND IF THERE ARE ANY QUESTIONS?

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Project and Time Management

What Is Project Management?

Constructing a building for occupation is a temporary thing so what else?

How Old Is Project Management?

Fredrick Winslow Taylor (1856 1915)

Fathers of Project Management

Gantt and PERT Example

Modern Project Management

Importance of Project Management

Importance of Project Management

Construction Project Management

How It All Fits

BID PERIOD CONSTRUCTION PERIOD

PROJECT LAUNCH ACTIVITIES

PRE-DESIGN PROJECT ANALYSIS & CONSULTANT ORIENTATION

Approved Capital Expenditure Survey Information

FINALISE THE CONCEPT DESIGN

DEVELOP EMPLOYERS REQUIREMENTS

Managing Different Disciplines

How the QS costed it

What went into the tender documents

What the Contractor built

Red / Blue Game

Red / Blue Game

Lean Behavoural Lessons

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