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Introduction Aim--- To provide understanding of post contract duties of a QS. Subjects--Post contract functions Post contract cost management method Post contract administration
Furnishing requirements under Instruction to Bidders Bid bond Submission of Qualifying Information Submission of Programme of works Cost effective alternatives. Fault free bid values Any other special requirements
*Compliance with the conditions of the contract *Variations &claims 1.0 Valuation methods a)Lump sum price on agreement b)Appropriate rates in the contract if cost of variation <25% and <1% of total contract price
C)Rates in
d)Appropriate new rate 2.0 Early warning a)Any party to inform other as soon as a claim is identified b)Contractor s responsibility to minimize the No. of claims c)Limitation to contractor s claim for extension &additional payment
3.0 Right to claim a)As a result of employer s liabilities /Risks b)Change in works 4.0 Variations &claims procedure a)Submission within 28 days of the instruction or the event giving rise to the claim b)Supervising agency shall determine the value unless the contract specifies otherwise
*Contract price 1)Monthly statements a)Value of the works executed b)80% of materials & plant delivered at a reasonable time c)Price adjustment due to escalation 2)Valuation of the works a)Submitting each month, the value of the work executed less the cumulative amount certified previously b)Certification within 14days of the receipt of contractor s statement
3)Escalation in prices
a)Standard method b)ICTAD s formula method
*Payments
1)Advance payment a)Within 14 days after the submission of unconditional guarantee b)20%of contract price(less provisional sum & Contingencies) c)Deducted from interim payments proportionate to the progress of works d)Repayment should be completed on the valve of works reaching 90%of the initial contract price 2)Interim payments a)Within 14 days of certification b)Certified amount less retention c)No deduction shall be made for retention after the total amount deducted reached the amount in the schedule d)Withhold payment until the submission of performance security
3)Payments at completion a)Submission of detail account /bill within 21 days after issuing of taking over Notice b)Within 42days,certification if it is correct c)If not, comments to be made within 14 days d)on resubmission, if it is unsatisfactory payment certificate shall be issued e)Employer to make payment within 28 days of the issue of certificate f)Contractor is entitled for any delayed payment
4)First half of Retention a)With 14 days after the issue of notice of taking over 5)Second half of Retention It shall be released within 14 days after a)Expiry of Defects Notification period b)Remedying of notified defects c).Completion of outstanding works d)On submission of a guarantee valid upto 28 days beyond the defects liability period
6)Final payment a)Within 42days of the completion of the defects liability period ,Contractor shall submit &final account b)Within 28 days, it shall be certified c)Any disagreement shall be specified with reasons in the certification d)Within 21 days of certification ,Employer shall make payment
INTERIM PAYMENTS *Payments shall be made monthly provided their value is not below the minimum sum named in the appendix *The minimum amount shall be 1 % of the average annual contract expenditure *Titles for valuation *Preliminary &Temporary works *Measured Works *Work by nominated sub-contractor *Insurances *Day works *Adjustment for fluctuations *Unfixed materials
*Retention
It is 10% of the interim value with the limitation of 5% of the contract value 10%retention throughout the contract& release 5% with the final bill
Bankruptcy&Liquidation
*Grounds for determination Abandonment of contract Failure ,without reasonable excuse to commence
,pull down or replace work rejected after 14 days Not executing the work in accordance with the contract.
instructed to commence Failure to proceed with due diligence Failure to remove condemned materials
Frustration of contract
*Contract become impossible to perform by both parties *Events causing the impossibility *Flood *Earth quake *Action of state in introducing law that makes the performance illegal *War or its effect *Major provisions in frustration
Money prepaid in expectation of performance should be returned Party receiving benefit from partly executed work shall reimburse a sum not exceeding the value of the benefit
LIQUIDATED DAMAGES
Payment of agreed damages when the completion is not within or extended contract period. Appendix should record the amount to be paid. It should be a reasonable pre estimate. If not,it may be held by the courts of law to be a penalty. If so,employer can only recover his actual cost & not the penalty. Use of structure before the official completion would deprive of claiming liquidated damages In the absence of clause, employer can still recover damages